HomeMy WebLinkAbout12 Procurement Computer Hardware with CDWG AGENDA ITEM #12
Public Utility District m
MEETING DATE: August 2, 2023
TO: Board of Directors
FROM: Brad Wuest, IT Security & Applications Manager
Scott Crow, IT Director
SUBJECT: Consideration of Joint Procurement of Computer Hardware with
CDWG
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Authorize the General Manager to purchase computer hardware and accessories from
CDWG under a joint procurement contract for an amount not to exceed $60,000.
BACKGROUND:
District employees are assigned computers and accompanying hardware to complete
their job duties. Every year there is an amount of equipment that needs to be replaced
due to age, reduced usefulness, and supportability. After completing a District wide
inventory, staff has identified the machines and supplemental equipment due for
replacement.
ANALYSIS AND BODY:
We are now prepared to replace the identified computer hardware and plan to utilize a
CMAS (California Multiple Award Schedule) contract. CMAS is administered by the
California Department of General Services and offers a wide-variety of commodities,
non-IT services, and IT products and services at prices which have been assessed to
be fair, reasonable, and competitive. This CMAS contract allows for the purchase of
products the District uses. This computer hardware will allow district staff to complete
their work in a secure, reliable, and effective manner.
Section 3.08.060 of District Code allows the District to "purchase materials, equipment,
supplies, information technology products and services through the State of California
procurement program and jointly with other public agencies in accordance with the
following procedures."
GOALS AND OBJECTIVES:
District Code 1 .05.020 Objectives:
1. Responsibly serve the public.
3. Provide reliable and high quality water supply and distribution system to meet
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current and future needs.
4. Provide reliable and high quality electric supply and distribution system to meet
current and future needs.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1 .05.030 Goals:
1. Manage for Financial Stability and Resiliency
4. Take the best of private sector thinking to modernize the utility and add value to our
communities.
FISCAL IMPACT:
IT capital expenditure budget for FY23 includes $312,000 for computer
hardware. There are sufficient funds in this project budget for the item under
consideration for approval.
ATTACHMENTS:
None
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