HomeMy WebLinkAbout20 Approval of June 7, July 5 Meeting Minutes AGENDA ITEM #20
Public Utility District m
MEETING DATE: August 2, 2023
TO: Board of Directors
FROM:
SUBJECT: Approve the Minutes of June 7, 2023 and July 5, 2023
ATTACHMENTS:
1. June 7 Minutes
2. July 5 Special Minutes
Page 1 of 1
Page 145 of 165
MEETING MINUTES
June 7, 2023
1. Call to Order
2. Roll Call
❑irectors: Harris, Finn, Aguera, Vice President Laliotis, and President Bender
Absent: None.
EMPLOYEES PRESENT: Brian Wright, Mike Salmon, Jillian Steward, Chad Reed,
Scott Crow, Joe Horvath, Steven Poncelet, Melanie Rives, Brian Yahn, Brad Wuest,
and Shanna Kuhlemier.
CONSULTANTS PRESENT: Steve Gross, District Counsel.
3. Pledge of Allegiance
Director Aguera led the pledge of allegiance.
4. Changes to the agenda
Staff pulled item #12.
5. Public Comment— This is time set aside for the public to address the Board on any
matter not on the agenda. Testimony related to any agendized matter should be
addressed at the time that that item is considered.
(The public may comment on any subject that is not on the agenda. Each
speaker will be limited to three minutes, but speaker time may be reduced at
the discretion of the Board President if there are a large number of speakers
on any given subject.)
❑IRECTOR UPDATE
6. This item provides time for Directors to comment on any item within the purview of
the District.
GENERAL MANAGER UPDATE
7. This item provides time for the General Manager to update the Board
PRESENTATION
8. California Municipal Utilities Association Legislative & Regulatory Update
Page 146 of 165
Receive this presentation.
President Bender called for public comment, seeing none.
CONSENT CALENDAR
9. Consideration of Resolution 2022-08 Authorizing the District in partnership with the
Truckee River Watershed Council to Secure Grant Funds for the Donner Creek
Project
Adopt Resolution 2023-08 and authorize the General Manager to sign any
ancillary documents to secure grant funds in partnership with the Truckee
River Watershed Council for the Donner Creek Restoration Project.
10. Consideration for Procurement of Leak Trailer
a) Authorize the General Manager to execute a contract with Sundowner of
California, for the procurement of a Leak Trailer for Water Operations with a
total amount not to exceed $50,467, plus all applicable taxes and fees.
b) Declare the replaced vehicle no. 379, 2006 Hallmark Leak Trailer surplus
and authorize the General Manager to dispose of vehicle no. 379 at public
auction, applying the proceeds from the auction sale to the Vehicle Reserve
Fund.
11. Consideration to Enter Into Service Contract with Grateful Gardens for Annual
Landscape Services
Authorize the General Manager to execute a Service Contract with Grateful
Gardens, of Truckee, CA, for Landscape Services at the TDPUD Main Facility
with a total contract amount not to exceed $25,000 for FY23, with the option to
extend the contract for four additional years.
13. Consideration to Execute a Professional Services Contract for Electric Engineering
Support
Authorize the General Manager to execute a Professional Services contract for
Electric Engineering Support with Qualus Services, LLC.
14. Consideration of a Contract for Glenshire Drive Well and Prosser Village Well
Rehabilitation Services
Authorize the General Manager to execute a contract with Carson Pump LLC
to complete the Glenshire and Prosser Village Well Rehabilitation Project in
the amount of$238,835 plus a 10% change order authorization for a total not
to exceed $262,719.
15. Consideration of Awarding a Professional Services Contract for Emergency
Page 147 of 165
Response and Operations Plan to Howell Consulting, Inc.
Authorize the General Manager to execute a professional services contract for
an Emergency Response and Operations Plan with Howell Consulting, Inc.. in
the amount of$26,000 plus a 15% change order authorization, for a total not to
exceed the amount of $30,000.
16. Consideration of Approving Additional Funds for Asphalt Maintenance for FY23
Approve additional funds in the amount of $12,000 for annual facility paving
maintenance.
17. Set the Board FY2024-2025 Budget Workshop Schedule
Board establish the following meeting dates for development of the FY2024-25
Biennial Budget:
Board Budget Workshop #1 — Objectives, goals, key assumptions, labor, debt
Date: 8/16/2023 5pm-7pm
Board Budget Workshop #2 — Purchase Power Plan, Operating & Capital
Budgets — Electric and Water Utilities, and Notice Public Hearing on Budget
to be held 1111
Date: 9/20/2023 5pm-7pm
Board Budget Workshop #3 - Operating & Capital Budgets — all support
services, Reserves, Financial Master Plan
Date: 10/18/2023 5pm-7pm
Board Meeting — Public Hearing and Action Item - Budget Final Review &
Approval
Date Options: 11/1/2023 6pm or soon thereafter
President Bender called for public comment, seeing none.
Director Harris moved, Director Laliotis seconded to approve The Consent Calendar.
The motion passed (5-0), by roll call vote.
ACTION ITEMS
12. Consideration to Authorize the General Manager to Execute a Contract Extension
with Fringe Studio for Architecture ❑esign Services for FY2023
Authorize the General Manager to execute a contract extension with Fringe
Studio for architecture design of the East Office and Board Room remodel for
FY23, with the option to extend by one additional year if necessary.
President Bender called for public comment, seeing none.
Page 148 of 165
Director Finn moved, Director Harris seconded to approve staff's recommendation. The
motion passed (5-0), by roll call vote.
18. Consideration of Approval of the TDPU❑ 2023 Wildfire Mitigation Plan and
Independent Evaluation
Approve the TDPU❑ 2023 Wildfire Mitigation Plan and Independent Evaluation
reports in substantially the same form and direct staff to file with the Wildfire
Advisory Safety Board before July 1, 2023.
President Bender called for public comment, seeing none.
Director Aguera moved, Director Finn seconded to approve staff's recomendation . The
motion passed (5-0), by roll call vote.
19. Consideration of the Audited Financial Report for FY22
Accept the Audited Financial Report for the fiscal year ending December 31,
2022.
President Bender called for public comment, seeing none.
Director Christa Finn moved, Director Aguera seconded to Approve staffs
recommendation. Motion Passed (5-0), by roll call vote.
20. Consideration of a Professional Services Agreement with Aspen Environmental
Group for Integrated Resource Planning Services
Authorize the General Manager to execute a Professional Services Agreement
for Integrated Resource Planning services with Aspen Environmental Group in
the amount of$199,900, plus a 10% change order authorization, for a total not
to exceed the amount of $219,900.
President Bender called for public comment, seeing none.
Director Tony Laliotis moved, Director Finn seconded to approve the staffs
recommendation. Motion Passed (5-0), by roll call vote.
ROUTINE BUSINESS
21. Approve the Treasurer's Report June 2023
Approve the Treasurer's Report June 2023 which includes:
a. Fund Balances for the Month of March 2023
b. Disbursements for the Month of April 2023
President Bender called for public comment, seeing none.
Page 149 of 165
Director Joe Aguera moved, Director Laliotis seconded to Approve Treasures Report
for Fund Balances and Disbursements.Motion Passed (5-0), by roll call vote.
22. Approval of the Mlnutes for May 3, 2023 and May 24, 2023
President Bender called for public comment, seeing none.
Director Kim Harris moved with amendments to attendance for the May Meetings,
Director Finn seconded to Approve. Motion (5-0), by roll call vote.
CLOSED SESSION
23. Closed Session Closed Session Pursuant to Government Code Section
54956.9(d)(2), Conference with Legal Counsel, Exposure to Litigation, One Case.
No reportable action.
ADJOURNMENT
8:47pm
There being no further business before the Board, the meeting was adjourned to the
next scheduled special meeting of the Truckee Donner Public Utility District on July 5th
at 4:00 pm.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Jeff Bender, President
Respectfully Submitted,
Shanna D. Kuhlemier, CIVIC, District Clerk
Page 150 of 165
SPECIAL OFFSITE MEETING MINUTES
July 5, 2023
1. CALL TO ORDER- The Meeting of the Board of Directors of the Truckee Donner
Public Utility District was called to order at 4:OOpm by Vice President Laliotis at The
Gravity Haus, 10918 Brockway Rd, Truckee CA 96161.
2. ROLL CALL - Directors: Harris, Aguera, Finn, Vice President Laliotis
ABSENT - President Bender
EMPLOYEES PRESENT- Brian Wright
CONSULTANTS PRESENT - Steve Gross, District Council, and Pam Hobday
3. PLEDGE OF ALLEGIANCE - Deferred.
4. CHANGES TO THE AGENDA - None
5. PUBLIC COMMENT — None
CLOSED SESSION- CALLED TO ORDER 4:00
6. Closed Session Pursuant to Government Code Section 54957 Public General
Manager's Performance Plan Review
7. Closed Session Pursuant to Government Code Section 54956.9(d)(2), Conference
with Legal Counsel, Exposure to Litigation, Two Cases.
ADJOURNMENT
Vice President Laliotis stated no reportable action. Meeting adjourned 7:57pm.
There being no further business before the Board, the meeting was adjourned to the
next regularly scheduled meeting of the Truckee Donner Public Utility District on August
2, 2023 at 6:00 Pm.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Tony Laliotis, Vice President
Respectfully Submitted,
Shanna D. Kuhlemier, CMC, District Clerk
Page 151 of 165