HomeMy WebLinkAbout13 Well Rehab Sanders TRUCKEE - AGENDA ITEM #13
Public District
MEETING DATE: July 6, 2022
TO: Board of Directors
FROM: Chad J. Reed, Water Utility Director
SUBJECT: Consideration of a Contract for Sanders Well
Rehabilitation Services
APPROVED BY
Brian C. Wright, General Manager
RECOMMENDATION:
Authorize the General Manager to execute a contract with Carson Pump, LLC to complete
the 2022 Well Rehabilitation project for Sanders Well in the amount of $41,485 plus a
10% change order authorization for a total not to exceed $45,634.
BACKGROUND:
The Truckee Donner Public Utility District water system is fed by 11 active groundwater
wells all of which receive regularly scheduled maintenance and inspection on a prescribed
interval. It has been 12 years since Sanders well was last rehabilitated and staff has
identified it as the next well in to be scheduled for maintenance and inspection.
When regular maintenance is performed the life expectancy of the asset is extended and
with inspection any change(s) in the well are documented to ensure appropriate
maintenance schedules are derived. This maintenance and inspection also help ensure
that Sanders Well has both adequate water flow and water quality.
The District has developed a water utility 10-year capital improvement plan (CIP) outlining
the capital maintenance and improvement needs. Included within the water utility 10-year
CIP are the maintenance and rehabilitation of the District's groundwater well facilities to
ensure the long term reliability of critical water pumping resources.
The District's scope of work for well rehabilitation is generally broken into five parts:
• Mobilization
• Removing the well pump and motor assembly
• Inspection/recommendation
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• Maintenance of well pump and motor assembly
• Installation of the pump
• Demobilization.
ANALYSIS/BODY
The District began advertising a request for bids on 6/02/2022 on the District's website
and a bid opening was held on 6/21/2022. Carson Pump LLC was the only responsive
bidder with a bid amount of $41,485.
Carson Pump LLC has a long history with performing well rehabilitations for the District
with great results. Staff has reviewed the bid submitted by Carson Pump LLC and has
found them to be a responsive bidder.
Unscheduled down time is one of the least efficient ways of conducting business. For this
reason, staff is scheduling this work for November (period of time in which local water
demand is much lower) versus reactive work that may occur during high demand periods
when facility downtimes are more problematic.
Goals and Objectives:
This item is in support of the following goals and objectives:
District Code1.05.020 Objectives:
3. Provide reliable and high quality water supply and distribution system to meet current
and future needs.
6. Manage the District in an effective, efficient and fiscally responsible manner.
Strategic Goals:
1. Manage for Financial Stability and Resiliency.
FISCAL IMPACT:
The Board of Directors authorized the General Manager to enter into a contract for the
rehabilitation Martis Valley and Fiber Board Wells during the 5/18/2022 board meeting.
The total anticipated cost for the Martis Valley and Fiber Board well project is $211,629.
The 2022 Capital Project plan allocated $327,473 dollars leaving $115,844 in this year's
capital Project plan allocations for well rehabilitation. The anticipated cost for the Sanders
rehabilitation project is $45,634 leaving $70,210 in the 2022 Capital Project allocation for
well rehabilitation.
ATTACHMENTS:
None.
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