HomeMy WebLinkAbout2023-07-05 Min - Board DocuSign Envelope ID:ODF8FC15-DE1 F-4DBB-AADC-678C1 B6EFAB4
SPECIAL OFFSITE MEETING MINUTES
July 5, 2023
1. CALL TO ORDER- The Meeting of the Board of Directors of the Truckee Donner
Public Utility District was called to order at 4:00pm by Vice President Laliotis at The
Gravity Haus, 10918 Brockway Rd, Truckee CA 96161.
2. ROLL CALL - Directors: Harris, Aguera, Finn, Vice President Laliotis
ABSENT - President Bender
EMPLOYEES PRESENT- Brian Wright
CONSULTANTS PRESENT - Steve Gross, District Council, and Pam Hobday
3. PLEDGE OF ALLEGIANCE - Deferred.
4. CHANGES TO THE AGENDA - None
5. PUBLIC COMMENT — None
CLOSED SESSION- CALLED TO ORDER 4:00
6. Closed Session Pursuant to Government Code Section 54957 Public General
Manager's Performance Plan Review
7. Closed Session Pursuant to Government Code Section 54956.9(d)(2), Conference
with Legal Counsel, Exposure to Litigation, Two Cases.
ADJOURNMENT
Vice President Laliotis stated no reportable action. Meeting adjourned 7:57pm.
There being no further business before the Board, the meeting was adjourned to the
next regularly scheduled meeting of the Truckee Donner Public Utility District on August
2, 2023 at 6:00 Pm.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
ED...Sig"ed by: /
Tony Laliotis, Vice President
D Sig d by
Respectfully Submitted,
Shanna D. Kuhlemier, CMC, District Clerk
DocuSign
Certificate Of Completion
Envelope Id:ODF8FC15DE1 F4DBBAADC678C1 B6EFAB4 Status:Completed
Subject: Minutes to approve
Source Envelope:
Document Pages:6 Signatures:4 Envelope Originator:
Certificate Pages:5 Initials:0 Allison Spani
AutoNav: Enabled 11570 Donner Pass Rd
Envelopeld Stamping: Enabled Truckee,CA 96161
Time Zone: (UTC-08:00)Pacific Time(US&Canada) allisonspani@tdpud.org
IP Address: 104.232.81.66
Record Tracking
Status:Original Holder:Allison Spani Location: DocuSign
8/14/2023 12:28:13 PM allisonspani@tdpud.org
Security Appliance Status:Connected Pool:StateLocal
Storage Appliance Status:Connected Pool:Truckee-Donner Public Utility District Location: DocuSign
Signer Events Signature Timestamp
President Bender E
DocuSignedby: Sent:8/14/2023 12:31:49 PM
jeffbender@tdpud.org Viewed:8/15/2023 1:37:23 PM
Security Level: Email,Account Authentication AB°'9ozFA°"o9 Signed:8/15/2023 1:37:47 PM
(None)
Signature Adoption: Drawn on Device
Using IP Address:47.208.217.201
Signed using mobile
Electronic Record and Signature Disclosure:
Accepted:8/15/2023 1:37:23 PM
ID:bd3c6430-f074-4e61-aadf-3e6d2862a3fa
Sharma Kuhlemier Si, dby: Sent:8/14/2023 12:31:49 PM
,�t.A. 1 7�.l,t,Kshannakuhlemier@tdpud.org ED
LAn tv Viewed:8/14/2023 3:11:58 PM
District Clerk 1B96FB6A,2C4487 Signed:8/14/2023 3:12:23 PM
Truckee-Donner Public Utility District
Security Level: Email,Account Authentication Signature Adoption: Pre-selected Style
(None) Using IP Address: 104.232.81.66
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Vice President Laliotis EDowSigned by:
Sent:8/14/2023 12:31:49 PM
tonylaliotis@tdpud.org ��� Zi Viewed:8/16/2023 9:04:51 PM
Security Level: Email,Account Authentication 9Das2o2sF9740E Signed:8/16/2023 9:08:32 PM
(None)
Signature Adoption: Drawn on Device
Using IP Address:24.32.31.252
Signed using mobile
Electronic Record and Signature Disclosure:
Accepted:8/16/2023 9:04:51 PM
ID:5e94f8b6-986f-48da-90fb-27c1 15c4ddd9
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 8/14/2023 12:31:49 PM
Certified Delivered Security Checked 8/16/2023 9:04:51 PM
Signing Complete Security Checked 8/16/2023 9:08:32 PM
Completed Security Checked 8/16/2023 9:08:32 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on:2/3/2021 8:12:47 AM
Parties agreed to:President Bender,Vice President Laliotis
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Truckee-Donner Public Utility District (we,us or Company) may be required
by law to provide to you certain written notices or disclosures. Described below are the terms
and conditions for providing to you such notices and disclosures electronically through the
DocuSign system. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to this Electronic Record and
Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to
`I agree to use electronic records and signatures' before clicking `CONTINUE' within the
DocuSign system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.00 per-page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure,we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process,please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Truckee-Donner Public Utility District:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: shannakuhlemier@tdpud.org
To advise Truckee-Donner Public Utility District of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at shannakuhlemier@tdpud.org and
in the body of such request you must state: your previous email address, your new email
address. We do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from Truckee-Donner Public Utility District
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to shannakuhlemier@tdpud.org and in the
body of such request you must state your email address, full name, mailing address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with Truckee-Donner Public Utility District
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an email to shannakuhlemier@tdpud.org and in the body of such request you must
state your email, full name, mailing address, and telephone number. We do not need any other
information from you to withdraw consent.. The consequences of your withdrawing consent for
online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: hops://support.docusi n�guides/signer-_uide-
signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you,please confirm that you have
read this ERSD, and(i)that you are able to print on paper or electronically save this ERSD for
your future reference and access; or(ii)that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check-box next to `I agree to use electronic records and signatures' before
clicking `CONTINUE' within the DocuSign system.
By selecting the check-box next to `I agree to use electronic records and signatures', you confirm
that:
• You can access and read this Electronic Record and Signature Disclosure; and
• You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
• Until or unless you notify Truckee-Donner Public Utility District as described above, you
consent to receive exclusively through electronic means all notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided
or made available to you by Truckee-Donner Public Utility District during the course of
your relationship with Truckee-Donner Public Utility District.