HomeMy WebLinkAbout2023-07-07 Min - Board DocuSign Envelope ID:ODF8FC15-DE1 F-4DBB-AADC-678C1 B6EFAB4
MEETING MINUTES
June 7, 2023
1. Call to Order
2. Roll Call
❑irectors: Harris, Finn, Aguera, Vice President Laliotis, and President Bender
Absent: None.
EMPLOYEES PRESENT: Brian Wright, Mike Salmon, Jillian Steward, Chad Reed,
Scott Crow, Jae Horvath, Steven Poncelet, Melanie Rives, Brian Yahn, Brad Wuest,
and Shanna Kuhlemier.
CONSULTANTS PRESENT: Steve Gross, District Counsel.
3. Pledge of Allegiance
Director Aguera led the pledge of allegiance.
4. Changes to the agenda
Staff pulled item #12.
5. Public Comment— This is time set aside for the public to address the Board on any
matter not on the agenda. Testimony related to any agendized matter should be
addressed at the time that that item is considered.
(The public may comment on any subject that is not on the agenda. Each
speaker will be limited to three minutes, but speaker time may be reduced at
the discretion of the Board President if there are a large number of speakers
on any given subject.)
❑IRECTOR UPDATE
G. This item provides time for Directors to comment on any item within the purview of
the District.
GENERAL MANAGER UPDATE
7. This item provides time for the General Manager to update the Board
PRESENTATION
8. California Municipal Utilities Association Legislative & Regulatory Update
DocuSign Envelope ID:ODF8FC15-DE1 F-4DBB-AADC-678C1 B6EFAB4
Receive this presentation.
President Bender called for public comment, seeing none.
CONSENT CALENDAR
9. Consideration of Resolution 2022-08 Authorizing the District in partnership with the
Truckee River Watershed Council to Secure Grant Funds for the Donner Creek
Project
Adopt Resolution 2023-08 and authorize the General Manager to sign any
ancillary documents to secure grant funds in partnership with the Truckee
River Watershed Council for the Donner Creek Restoration Project.
10. Consideration for Procurement of Leak Trailer
a) Authorize the General Manager to execute a contract with Sundowner of
California, for the procurement of a Leak Trailer for Water Operations with a
total amount not to exceed $50,467, plus all applicable taxes and fees.
b) Declare the replaced vehicle no. 379, 2006 Hallmark Leak Trailer surplus
and authorize the General Manager to dispose of vehicle no. 379 at public
auction, applying the proceeds from the auction sale to the Vehicle Reserve
Fund.
11. Consideration to Enter Into Service Contract with Grateful Gardens for Annual
Landscape Services
Authorize the General Manager to execute a Service Contract with Grateful
Gardens, of Truckee, CA, for Landscape Services at the TDPUD Main Facility
with a total contract amount not to exceed $25,000 for FY23, with the option to
extend the contract for four additional years.
13. Consideration to Execute a Professional Services Contract for Electric Engineering
Support
Authorize the General Manager to execute a Professional Services contract for
Electric Engineering Support with Qualus Services, LLC.
14. Consideration of a Contract for Glenshire Drive Well and Prosser Village Well
Rehabilitation Services
Authorize the General Manager to execute a contract with Carson Pump LLC
to complete the Glenshire and Prosser Village Well Rehabilitation Project in
the amount of$238,835 plus a 10% change order authorization for a total not
to exceed $262,719.
15. Consideration of Awarding a Professional Services Contract for Emergency
DocuSign Envelope ID:ODF8FC15-DE1 F-4DBB-AADC-678C1 B6EFAB4
Response and Operations Plan to Howell Consulting, Inc.
Authorize the General Manager to execute a professional services contract for
an Emergency Response and Operations Plan with Howell Consulting, Inc.. in
the amount of$26,000 plus a 15% change order authorization, for a total not to
exceed the amount of $30,000.
16. Consideration of Approving Additional Funds for Asphalt Maintenance for FY23
Approve additional funds in the amount of $12,000 for annual facility paving
maintenance.
17. Set the Board FY2024-2025 Budget Workshop Schedule
Board establish the following meeting dates for development of the FY2024-25
Biennial Budget:
Board Budget Workshop #1 — Objectives, goals, key assumptions, labor, debt
Date: 8/16/2023 5pm-7pm
Board Budget Workshop #2 — Purchase Power Plan, Operating & Capital
Budgets — Electric and Water Utilities, and Notice Public Hearing on Budget
to be held 1111
Date: 9/20/2023 5pm-7pm
Board Budget Workshop #3 - Operating & Capital Budgets — all support
services, Reserves, Financial Master Plan
Date: 10/18/2023 5pm-7pm
Board Meeting — Public Hearing and Action Item - Budget Final Review &
Approval
Date Options: 11/1/2023 6pm or soon thereafter
President Bender called for public comment, seeing none.
Director Harris moved, Director Laliotis seconded to approve The Consent Calendar.
The motion passed (5-0), by roll call vote.
ACTION ITEMS
12. Consideration to Authorize the General Manager to Execute a Contract Extension
with Fringe Studio for Architecture ❑esign Services for FY2023
Authorize the General Manager to execute a contract extension with Fringe
Studio for architecture design of the East Office and Board Room remodel for
FY23, with the option to extend by one additional year if necessary.
President Bender called for public comment, seeing none.
DocuSign Envelope ID:ODF8FC15-DE1 F-4DBB-AADC-678C1 B6EFAB4
Director Finn moved, Director Harris seconded to approve staff's recommendation. The
motion passed (5-0), by roll call vote.
18. Consideration of Approval of the TDPU❑ 2023 Wildfire Mitigation Plan and
Independent Evaluation
Approve the TDPU❑ 2023 Wildfire Mitigation Plan and Independent Evaluation
reports in substantially the same farm and direct staff to file with the Wildfire
Advisory Safety Board before July 1, 2023.
President Bender called for public comment, seeing none.
Director Aguera moved, Director Finn seconded to approve staff's recomendation . The
motion passed (5-0), by roll call vote.
19. Consideration of the Audited Financial Report for FY22
Accept the Audited Financial Report for the fiscal year ending December 31,
2022.
President Bender called for public comment, seeing none.
Director Christa Finn moved, Director Aguera seconded to Approve staffs
recommendation. Motion Passed (5-0), by roll call vote.
20. Consideration of a Professional Services Agreement with Aspen Environmental
Group for Integrated Resource Planning Services
Authorize the General Manager to execute a Professional Services Agreement
for Integrated Resource Planning services with Aspen Environmental Group in
the amount of$199,900, plus a 10% change order authorization, for a total not
to exceed the amount of $219,900.
President Bender called for public comment, seeing none.
Director Tony Laliotis moved, Director Finn seconded to approve the staffs
recommendation. Motion Passed (5-0), by roll call vote.
ROUTINE BUSINESS
21. Approve the Treasurer's Report June 2023
Approve the Treasurer's Report June 2023 which includes:
a. Fund Balances for the Month of March 2023
b. Disbursements for the Month of April 2023
President Bender called for public comment, seeing none.
DocuSign Envelope ID:ODF8FC15-DE1 F-4DBB-AADC-678C1 B6EFAB4
Director Joe Aguera moved, Director Laliotis seconded to Approve Treasures Report
for Fund Balances and Disbursements.Motion Passed (5-0), by roll call vote.
22. Approval of the Mlnutes for May 3, 2023 and May 24, 2023
President Bender called for public comment, seeing none.
Director Kim Harris moved with amendments to attendance for the May Meetings,
Director Finn seconded to Approve. Motion (5-0), by roll call vote.
CLOSED SESSION
23. Closed Session Closed Session Pursuant to Government Code Section
54955.9(d)(2), Conference with Legal Counsel, Exposure to Litigation, One Case.
No reportable action.
ADJOURNMENT
8:47pm
There being no further business before the Board, the meeting was adjourned to the
next scheduled special meeting of the Truckee Donner Public Utility District on July 5th
at 4:00 pm.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
DocuSigned by:
L
RARIl7Q(` RAf`1 Al1Q
Jeff Bender, President
DocuSigned by:
` tic v
Respectfully Submitted, '1R,,FR,AJ,(ddR7 Shanna D. Kuhlemier, CIVIC, District Clerk
DocuSign
Certificate Of Completion
Envelope Id:ODF8FC15DE1 F4DBBAADC678C1 B6EFAB4 Status:Completed
Subject: Minutes to approve
Source Envelope:
Document Pages:6 Signatures:4 Envelope Originator:
Certificate Pages:5 Initials:0 Allison Spani
AutoNav: Enabled 11570 Donner Pass Rd
Envelopeld Stamping: Enabled Truckee,CA 96161
Time Zone: (UTC-08:00)Pacific Time(US&Canada) allisonspani@tdpud.org
IP Address: 104.232.81.66
Record Tracking
Status:Original Holder:Allison Spani Location: DocuSign
8/14/2023 12:28:13 PM allisonspani@tdpud.org
Security Appliance Status:Connected Pool:StateLocal
Storage Appliance Status:Connected Pool:Truckee-Donner Public Utility District Location: DocuSign
Signer Events Signature Timestamp
President Bender E
DocuSignedby: Sent:8/14/2023 12:31:49 PM
jeffbender@tdpud.org Viewed:8/15/2023 1:37:23 PM
Security Level: Email,Account Authentication AB°'9ozFA°"o9 Signed:8/15/2023 1:37:47 PM
(None)
Signature Adoption: Drawn on Device
Using IP Address:47.208.217.201
Signed using mobile
Electronic Record and Signature Disclosure:
Accepted:8/15/2023 1:37:23 PM
ID:bd3c6430-f074-4e61-aadf-3e6d2862a3fa
Sharma Kuhlemier Si, dby: Sent:8/14/2023 12:31:49 PM
,�t.A. 1 7�.l,t,Kshannakuhlemier@tdpud.org ED
LAn tv Viewed:8/14/2023 3:11:58 PM
District Clerk 1B96FB6A,2C4487 Signed:8/14/2023 3:12:23 PM
Truckee-Donner Public Utility District
Security Level: Email,Account Authentication Signature Adoption: Pre-selected Style
(None) Using IP Address: 104.232.81.66
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Vice President Laliotis EDowSigned by:
Sent:8/14/2023 12:31:49 PM
tonylaliotis@tdpud.org ��� Zi Viewed:8/16/2023 9:04:51 PM
Security Level: Email,Account Authentication 9Das2o2sF9740E Signed:8/16/2023 9:08:32 PM
(None)
Signature Adoption: Drawn on Device
Using IP Address:24.32.31.252
Signed using mobile
Electronic Record and Signature Disclosure:
Accepted:8/16/2023 9:04:51 PM
ID:5e94f8b6-986f-48da-90fb-27c1 15c4ddd9
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 8/14/2023 12:31:49 PM
Certified Delivered Security Checked 8/16/2023 9:04:51 PM
Signing Complete Security Checked 8/16/2023 9:08:32 PM
Completed Security Checked 8/16/2023 9:08:32 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on:2/3/2021 8:12:47 AM
Parties agreed to:President Bender,Vice President Laliotis
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Truckee-Donner Public Utility District (we,us or Company) may be required
by law to provide to you certain written notices or disclosures. Described below are the terms
and conditions for providing to you such notices and disclosures electronically through the
DocuSign system. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to this Electronic Record and
Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to
`I agree to use electronic records and signatures' before clicking `CONTINUE' within the
DocuSign system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.00 per-page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure,we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process,please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Truckee-Donner Public Utility District:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: shannakuhlemier@tdpud.org
To advise Truckee-Donner Public Utility District of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at shannakuhlemier@tdpud.org and
in the body of such request you must state: your previous email address, your new email
address. We do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from Truckee-Donner Public Utility District
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to shannakuhlemier@tdpud.org and in the
body of such request you must state your email address, full name, mailing address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with Truckee-Donner Public Utility District
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an email to shannakuhlemier@tdpud.org and in the body of such request you must
state your email, full name, mailing address, and telephone number. We do not need any other
information from you to withdraw consent.. The consequences of your withdrawing consent for
online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: hops://support.docusi n�guides/signer-_uide-
signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you,please confirm that you have
read this ERSD, and(i)that you are able to print on paper or electronically save this ERSD for
your future reference and access; or(ii)that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check-box next to `I agree to use electronic records and signatures' before
clicking `CONTINUE' within the DocuSign system.
By selecting the check-box next to `I agree to use electronic records and signatures', you confirm
that:
• You can access and read this Electronic Record and Signature Disclosure; and
• You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
• Until or unless you notify Truckee-Donner Public Utility District as described above, you
consent to receive exclusively through electronic means all notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided
or made available to you by Truckee-Donner Public Utility District during the course of
your relationship with Truckee-Donner Public Utility District.