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HomeMy WebLinkAbout14 Minutes Agenda Item # 14 04 Public Utility District I MINUTES To: Board of Directors From: Barbara Cahill Date: April 15, 2009 Minutes for the Meeting Dates March 18 and April 1, 2009 of 3 f REGULAR MEETING March 18, 2009 In accordance with District Code Section 2.08.010, the TDPUD minutes are action oniv minutes. All Board meetings are recorded on audio tapes which are preserved perpe- tually and made available for listenina to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:03 PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Joe Aguera, Ron Hemig, and John Hillstrom were present. Directors Jeff Bender and Pat Sutton were absent. EMPLOYEES PRESENT: Mark Thomas, Kathy Neus, Bob Mescher, Steven Poncelet, Steve Hollabaugh, Rosana Matlock, Neil Kaufman, Michael Holley and Barbara Cahill CONSULTANTS PRESENT: Steve Gross, Kappy Mann and Jennifer Boehm OTHERS PRESENT: Jake Hudson, Juanita Schneider, John Hugo, Carol Pauli, Russell Pauli, Ronda Brook, Phillip Bjorkman and Rolf Godon CHANGES TO THE AGENDA There were no changes to the agenda. PUBLIC INPUT Rolf Godon is concerned about the recent salary raise to the General Manager. He was under the impression that the raise was a performance reward and performance has been exemplary. It is difficult to swallow that the Board gave a raise in this economic time as this action is inappropriate- comparing this to AIG bonuses. Need to have compassion for the rate payer when dollars are used this way instead of saving dollars. Juanita Schneider said the General Manager raise has been in the works for a long time. People should attend more meetings before the actual vote. There is no comparison to AIG. She agreed with the Board's action for the raise. John Hugo distributed a letter to the Board from Truckee Donner Recreation and Park District. The document is a Non Binding Letter of Intent for lease of District controlled prop- erty for an Ice Skating Rink Facility, along with an assignment of lease between Truckee Donner Park & Rec and The Igloo Ice Arena of Truckee. Mr. Hugo would like the Board to resume talks from April 2008 about the possibility of an Ice Skating Rink Facility bordering Brockway Road near the Rodeo Grounds. Carol Pauli read her letter regarding the proposed ice skating rink facility and her concerns about Mr. Hugo's transparency, parking impact during various events and the Truckee Championship Rodeo, possible Reno-Sparks ice facility, concern about an ice facility suc- cess in Truckee, and the possibility of a different site. 1 Minutes: March 18, 2009 Juanita Schneider said she was present at a Town Council meeting where the parking problem was discussed. She feels there has been too much time spent on this location for the ice arena already. There needs to be a better location, plus the financial situation does not look good at this time. President Hemig said he will speak with General Manager Holley about this request. There needs to be a better understanding of the concerns. The Board had a number of questions from an Ice Arena workshop last April 2008 and needs answers before additional Board time is spent on this item. DIRECTOR UPDATE After the storm outage two weeks ago, Director Hillstrom called the Sanitary District to ask their staff to look into timing of the reset switches at their pump stations so they would not continue to run for long periods after an outage. Sanitary staff was not aware this could be done. PUBLIC HEARINGS PROSSER DAM ROAD PIPELINE CEQA INITIAL STUDY President Hemig called the Public Hearing to order. Carol Pauli said she was not aware of the CEQA document and would like time to review it. Counsel Steve Gross said the Board could continue the Public Hearing and not close it this evening. President Hemig made a decision to extend the public comment period to March 31, 2009 and to continue the Public Hearing to April 1, 2009. RATE REVISION FOR THE VOLUNTARY RENEWABLE ENERGY CERTIFICATE PROGRAM (GREEN TAGS) Kathy Neus gave a presentation: • Background / History o Offer rate payers an opportunity to reduce their individual environmental impact • Rate is set at $0.02/kWh • Currently 6 participants • Annual Administrative costs < $1,000 o RECs are purchased from Bonneville Environmental Foundation • RECs are all wind • Contract expires March 2010 • 168 RECs have been purchased • Proposed Changes o Reduce customer charge to $0.015 • Covers cost of REC purchase • Contributes toward Administrative costs (less than $1,000 annually) o Expand Marketing and Outreach by integrating into Conservation Marketing 2 Minutes: March 18, 2009 President Hemig opened the Public Hearing. There was no public comment. The Public Hearing was closed. CONSENT CALENDAR Philip Bjorkman of Loggers Unlimited asked the Board to remove item Number 8, Award of Tree Trimming Bid, from the consent calendar so the public could comment. CONSIDERATION OF THE AWARD OF GEOTECHNICAL SERVICES This item involves geotechnical services for 2009 District construction projects. Director Aguera moved, and Director Hillstrom seconded, that the Board approve the consent calendar. ROLL CALL: Director Bender and Sutton, absent; All other Directors aye, by voice vote. SO MOVED ACTION CONSIDERATION OF THE AWARD OF A TREE TRIMMING BID This item concerns the award of a contract for tree trimming services. Director Aguera moved, and Director Hillstrom seconded, that the Board reject all bids and ask for a rebid. ROLL CALL: Director Bender and Sutton, absent; All other Directors aye, by voice vote. SO MOVED CONSIDERATION OF THE AWARD OF TRANSFORMER BIDS This item concerns the annual purchase of transformers required for customer construction and District replacement. Director Aguera moved, and Director Hillstrom seconded, that the Board: • Find Pacific Utilities and Pauwels non-responsive to the District Contract • Find General Pacific non-compliant with District standards for Schedule B • Award Schedule B to HD Supply with contract prices as listed on the Transformer Bid Award Recommendation, to be effective until 6/30/09 where after the prices will be subject to escalation per the District Contract • Award Schedules A, C and D to General Pacific with contract prices as listed on the Transformer Bid Award Recommendation, to be effective until 6/30/09 where after the prices will be subject to escalation per the District Contract ROLL CALL: Director Bender and Sutton, absent; All other Directors aye, by voice vote. SO MOVED APPOINTMENT OF A DIRECTOR TO REVIEW THE WATER RATE STUDY PROPOSALS This item involves participation of a Board member to add perspective to the consultant selection process relating to the water rate design. The Board by acclamation appointed Director Jeff Bender to serve on the committee to review the Water Rate Study proposals. Directors Bender and Sutton were absent. 3 Minutes: March 18, 2009 SCHEDULE A PUBLIC HEARING TO ACCEPT INPUT REGARDING PUBLIC HEALTH GOALS This item involves scheduling a public hearing date to receive input on the Public Health Goals. Director Aguera moved, and Director Hillstrom seconded, that the Board schedule a public hearing on April 1, 2009 regular Board meeting for accepting and responding to public comment on the Public Health Goal Report. ROLL CALL: Director Bender and Sutton, absent; All other Directors aye, by voice vote. SO MOVED CHANGE OF PROVIDER FOR REAL ESTATE LISTING SERVICES This item involves the cancellation of an existing contract for real estate sales and marketing for AP N 49-011-31. Director Aguera moved, and Director Hemig seconded, that the Board: • Cancel the current contract with Coldwell Banker • Enter into a new listing Agreement with Keller Williams Realty retaining Kappy Mann and Jennifer Boehm as the District real estate agents as it pertain to Glenshire Drive ROLL CALL: Director Bender and Sutton, absent; All other Directors aye, by voice vote. SO MOVED ADOPT AN ORDINANCE REVISING THE VOLUNTARY RENEWABLE ENERGY CERTIFICATE PROGRAM RATE This item involves a revision to the Voluntary Renewable Energy Certificate Program (Green Tag per kilowatt hour fee). Director Aguera moved, and Director Hillstrom seconded, that the Board adopt the ordinance to amend the Voluntary Renewable Energy Certificate Program rate to $0.015 per kilowatt hour usage. ROLL CALL: Director Bender and Sutton, absent; All other Directors aye, by voice vote. SO MOVED APPROVE THE RESOLUTION FOR REVISIONS TO DISTRICT CODE, TITLE 5 CUSTOMER RELATIONS This item involves approval of a resolution to adopt the revisions to District Code, Title 5, Customer Relations, Chapters 5.08, 5.12 and 5.16. Director Hillstrom moved, and Director Aguera seconded, that the Board approve the resolution adopting the amendments to the District Code Title 5, Customer Relations, Chapters 5.08, 5.12 and 5.16. ROLL CALL: Director Bender and Sutton, absent; All other Directors aye, by voice vote. SO MOVED APPROVE THE RESOLUTION TO CONSOLIDATE BOARD DESIGNED RESERVE FUNDS AND EXTINGUISH INTERNAL LOANS This item involves approval of consolidating Board designated reserve funds and extinguishing internal loans. Director Hemig moved, and Director Hillstrom seconded, that the Board adopt the resolution approving the consolidation of Board designated Reserve Funds and extinguishing Internal Loans. ROLL CALL: Director Bender and Sutton, absent; All other Directors aye, by voice vote. SO MOVED 4 Minutes: March 18, 2009 WORKSHOPS DISCUSSION OF THE PROGRESS IN ENERGY SAVINGS Review of the Results of the Energy Savings Improvements at the Senior Center and the FY08 Evaluation Measurement and Verification (EM&V) Report Steven Poncelet gave a presentation: • Background / History o District made significant investments in the Conservation Department in FY08: new programs, new staff, increased marketing and outreach o District is required to report results of public benefit and energy efficiency spending: SB1037/AB2021; Evaluation, Measurement, & Verification (EM&V); FY08 actual results and FY09 projected results; cost-effectiveness results • On-going process to evaluate programs o FY08 EM&V Report completed and reported to Ca. Energy Commission (CEC) o FY08 District program results and cost-effectiveness were very strong • Spent 3.51% of retail sales on public benefit & energy efficiency programs • Reduced energy usage in first year of 3% • Net annual savings of 4,455 MWh, lifetime savings 36,792 MWh • Utility cost to customer 1.3 cents/kWh • Senior Center low-income weatherization project included in EM&V results with a net annual savings of 85,278 kWh, lifetime 1,279,170 kWh • TDPUD Leading Public Power's Efforts: top energy efficiency expenditures as a percent of retail sales o Redding 2.80%, TDPUD 2.70%, SMUD 2.50%, Roseville 1.80%, Palo Alto 1.70%, Healdsburg 1.30%, Riverside 1.10%, Merced .90%, Lassen .70%, Trinity .40% • Maximizing the benefit of District's Investment in Conservation and Energy Efficiency o Evaluation, Measurement, & Verification (EM&V) study annually o On-going analysis of key projects (Senior Center) o Track cost-effectiveness of existing programs o Evaluate new programs and investments for both energy savings and cost effectiveness There was no public input. Board discussion: • Good job • Programs have worked out well- get the low hanging fruit first as the going will get harder • Happy with Senior Center- good to hear the average resident savings is $40 per month • Are there other projects we could do like the Senior Center? • Outstanding report- keep it going 5 Minutes: March 18, 2009 DISCUSSION OF 200 KW TRANSFER OF PLEASANT VALLEY WIND GENERATION This item involves the 200 kw transfer of Pleasant Valley Wind generation between Hildale City Utah and Truckee Donner PUD. Steve Hollabaugh gave a presentation: • Background / History o Truckee Donner PUD is in the Master Firm Power Project of UAMPS o Pleasant Valley Wind Generation is part of this project contracted to UAMPS by PPM • New Information o A draft Assignment and Assumption Agreement outlines the terms which Hildale City will transfer 200 kw to Truckee Donner PUD o Hildale City informed UAMPS of its intent to withdraw from all UAMPS Projects o Hildale City is selling its utility o Sale of Electric system will be complete by June 30, 2009 o Hildale City must liquidate all of its positions in UAMPS projects before withdrawal o Truckee Donner will assume Hildale's entitlement share of the PPM transaction (Pleasant Valley Wind Generation) o Approximate cost of this generation is $56/MWh There was no public input. Board discussion: • Why don't other UAMPS members file on this • Why would a city sell its electric side • What is the load factor on the wind project • Why didn't Garkane Energy Cooperative want to keep the wind CREATION OF JOINT POWERS AGENCY IN COOPERATION WITH UAMPS This item involves the possible creation of a JPA, in cooperation with UAMPS. Steve Hollabaugh gave a presentation: • Background / History o Truckee Donner PUD has an interest in the Nebo natural gas generation project o If fuel cost can be lowered, the overall electric generation cost can be reduced • Issuer for prepay bonds o Sells bonds o Proceeds used to make Prepayments in exchange for future gas supplies o Sells gas to UAMPS: UAMPS takes responsibility for resale of gas, scheduling, remarketing, tracking and accounting o Assigns all rights to gas revenues to bond trustee to repay bondholders • A California issuer has advantages o Lower yield on the bonds due to higher state income taxes o Broader market of sophisticated investors o Secondary market transactions demonstrated up to 30 basis point benefit prior to credit crisis o Expected present value benefits can be in the range of$1.5-2.5 million 6 Minutes: March 18, 2009 • Proposed issuer is a new JPA o California law requires JPA to be made up of public entities: Lassen MUD, Truckee Donner PUD and UAMPS o Each Participant would appoint one member to the JPA Board o Board will authorize Gas Project and bond sale o Prepay investors have recourse only to the gas revenues o Board will authorize Gas Project and bond sale o Additional UAMPS projects may be financed through separate Projects and Indentures o No ongoing involvement at JPA level: JPA assigns its rights and responsibilities under the prepay agreement to UAMPS o Annual JPA audit must be performed There was no public input. Board discussion: • How close are we to setting up the JPA • How much gas would we be buying • Is there a risk to buying now and the price going down further • Would we be pre-buying just our own gas for just our own use • Will UAMPS do a presentation at a future meeting DISCUSSION OF REVISIONS TO DISTRICT CODE, TITLE 8 PROPERTY This item involves possible revisions to District Code, Title 8, Property. Kathy Neus gave a presentation: • Background / History o Title 8 has not been reviewed in its entirety for many years o Disposal of District Property— Revised August 2008 o Encroachment Policy—Added October 2008 • New Information / Major Changes o Lease of District Land — Insurance requirements (Section 8.01.010) o Placement of Wireless Communications — Requirements, insurance requirements (Section 8.01.015) o Abandonment or Relocation of unused Easements — Additional requirements (Section 8.04.020) o Grants of Easements of District Property— New (Section 8.04.030) o Retention of Real Property Documents — New (Section 8.06.030) o Disposal of Real Property— Section 8.20.020 • Approval of Sales of Real Property— New (Section 8.20.020.8) • Exchange of Surplus Property— New (Section 8.20.020.9) o Quit Claims — New (Section 8.20.020.10) There was no public input. Board discussion: • Like that the Board needs to approve agreements • Conditions for lease of District land- what about unacceptable level of liability 7 Minutes: March 18, 2009 • Development agreement acceptance- confused until realized the District accepts improvements TREASURER'S REPORT Director Aguera moved, and Director Hillstrom seconded, that the Board approve the interim treasurer's report and disbursements for the month ended February 28, 2009. ROLL CALL: Director Bender and Sutton, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF MINUTES FOR FEBURARY 18 AND MARCH 4, 2009 Director Hillstrom moved, and Director Aguera seconded, that the Board approve the minutes of February 18 and March 4, 2009. ROLL CALL: Director Bender and Sutton, absent; All other Directors, aye. SO MOVED. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:30 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J. Ron Hemig, President Prepared by Barbara Cahill, Deputy District Clerk 8 Minutes: March 18, 2009 REGULAR MEETING April 1, 2009 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpe- tually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:02 PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Joe Aguera, Jeff Bender, Ron Hemig, John Hillstrom and Pat Sutton were present. EMPLOYEES PRESENT: Neil Kaufman, Ed Taylor, Kathy Neus, Mark Thomas, Michael Holley and Barbara Cahill CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Juanita Schneider, Carol & Russell Pauli, Paul Crandall and Gregg Bashford CHANGES TO THE AGENDA General Manager Holley asked workshop item number 17, Discussion of a Backflow Program be pulled from the agenda. PUBLIC INPUT There was no public input. DIRECTOR UPDATE President Hemig distributed an article from the Sacramento Bee tilted "SMUD proposes two- stage rate hike of 13 percent". A sentence in the article stated "Rate hikes are needed to offset the recession-induced decline in power usage from business customers and higher costs in natural gas contract, renewable energy purchases and borrowing costs". President Hemig asked about the affect of similar implications for Truckee Donner PUD, and what is happening with TDPUD load this year. Staff will schedule a workshop. PUBLIC HEARINGS Prosser Dam Road Pipeline CEQA Initial Study Neil Kaufman gave a brief presentation. President Hemig opened the public hearing for comment. Carol Pauli wanted to thank the District for extending the comment period. She is in favor and feels there are no environmental impacts. 1 Minutes: April 1, 2009 Julie Vietor of 12320 Prosser Dam Road asked her email to be read into record: I have reviewed the CEQA Initial Study/ Proposed Mitigated Negative Declaration for the Prosser Dam Road Pipeline Project and Appendices. I am, consequently, of the opinion that there are no negative impacts of this project, and that the fire protection, from the water that the project will provide, is of utmost importance to our neighborhood and well worth the short-term inconvenience of the pipeline construction. I am totally in support of the pipeline project. President Hemig closed the public hearing. ACCEPT INPUT REGARDING PUBLIC HEALTH GOAL REPORT Ed Taylor gave a brief presentation about the Public Health Goal Report. President Hemig opened the public hearing for comment. There was no public comment. President Hemig closed the hearing. CONSENT CALENDAR CONSIDERATION OF DECLARING VEHICLES SURPLUS This item involves declaring vehicles surplus. ACCEPT PUBLIC HEALTH GOAL REPORT This item involves the acceptance of the Public Health Goal Report. Director Hillstrom moved, and Director Aguera seconded, that the Board approve the consent calendar. ROLL CALL: All Directors aye, by voice vote. SO MOVED ACTION ADOPTION OF THE CEQA MITIGATED NEGATIVE DECLARATION FOR THE PROSS- ER DAM ROAD PIPELINE This item involves the adoption of the Mitigated Negative Declaration for the Prosser Dam Road Pipeline. Director Aguera moved, and Director Hillstrom seconded, that the Board • Adopt the Final Mitigated Negative Declaration • Approve the project for purposes of CEQA • Approve the Mitigated Monitoring Plan • Authorize the filing of the Notice of Determination with the Office of the Nevada County Clerk and the Governor's Office of Planning and Research • Adopt the De Minimis Impact Finding and authorize the filing of the Certificate of Fee Exemption with the Nevada County Clerk • Adopt a finding that the draft documents as circulated and the mitigated negative declaration reflect the District's independent judgment ROLL CALL: All Directors aye, by voice vote. SO MOVED 2 Minutes: April 1, 2009 ADOPT A RESOLUTION FOR REVISIONS TO TITLE 8, DISTRICT PROPERTY This item involves approval of a resolution to adopt the revisions to District Code, Title 8, District Property. Kathy Neus gave a presentation about the revisions to Title 8, District Property. Board discussion followed with a number of questions, suggestions and a request to bring this item back for action at the April 15, 2009 Board meeting. CONSIDERATION OF THE AWARD OF GENERATOR SETS This item involves the purchase of generators for pump stations. Director Aguera moved, and Director Hillstrom seconded, that the Board award the purchase of two emergency generator sets to Cummins Rocky Mountain of Sparks, NV in the total amount of $116,815.96 not including tax; and authorize a budget transfer from the Water Department Facility Fees Fund to the Water Department General Fund for this purchase. ROLL CALL: All Directors aye, by voice vote. SO MOVED CONSIDERATION OF THE AWARD TO PERFORM ENVIRONMENTAL AND CULTURAL REVIEWS FOR THE METER BOX RETROFIT PROJECT TO INLAND ECOSYSTEMS This item involves a contract to document biological and cultural resources during the Meter Box Retrofit project. Director Aguera moved, and Director Bender seconded, that the Board award a Task Order to Inland Ecosystems in an amount not to exceed $23,900 to perform biological and cultural resource studies associated with the Meter Box Retrofit Project. ROLL CALL: All Directors aye, by voice vote. SO MOVED CONSIDERATION OF THE AWARD FOR PURCHASE OF PUMPING EQUIPMENT This item involves the purchase of Fibreboard Well pump, motor, column, 100' of column and shaft for Glenshire Well, and 380' of column and shaft for Airport Well. Director Hillstrom moved, and Director Bender seconded, that the Board award the contract for pumping equipment in the amount of $163,542.00 (plus tax) to Layne Christen Company of Fontana, CA; and authorize the transfer of $140,836.00 (plus tax) from the Water Facilities Fees to the Water Department Operations fund. ROLL CALL: Director Sutton, abstain; all other Directors aye, by voice vote. SO MOVED CONSIDERATION OF THE AWARD OF FACILITIES CONSTRUCTION MATERIAL BID This item involves the purchase of materials needed for the construction of Stockholm Booster Station and Fibreboard Well piping. Director Aguera moved, and Director Bender seconded, that the Board award the contract for facilities piping materials and appurtenances in the amount of $48,411.00 (plus tax) to Ferguson Waterworks of Sparks, NV; and authorize the transfer of $48,411.00 (plus tax) from Water Facilities Fees to the Water Department Operations Fund. ROLL CALL: All Directors aye, by voice vote. SO MOVED 3 Minutes: April 1, 2009 CONSIDERATION OF THE AWARD OF INSTALLATION OF PUMPING EQUIPMENT This item involves adding 100' of column and shaft to the Glenshire Well, replacing 380' of column and shaft on the Airport Well, and installing a pump and motor on the Fibreboard Well. Director Aguera moved, and Director Hillstrom seconded, that the Board award the contract for installation of pumping equipment in the amount of $30,900.00 to Carson Pump of Carson City, NV; authorize the transfer of $13,100.00 from Water Facilities Fees to the Wa- ter Department operations fund. ROLL CALL: All Directors aye, by voice vote. SO MOVED WORKSHOPS DISCUSSION OF A BACKFLOW PROGRAM This item involves the discussion of additional inspections and service for the Cross-Connection Program. This agenda Item was moved to the meeting of April 15, 2009. PUBLIC OUTREACH REGARDING 2009 WATER DEPARTMENT CONSTRUCTION PROJECTS This item is a discussion of the public outreach procedures for construc- tion projects. Neil Kaufman gave a presentation: • The Water Department undertakes a number of construction projects each Summer • The goal of the District is to minimize the impact of these projects on the District's customers and on the general public • Almost all of the 2009 construction work will occur in the Tahoe Donner area • Typical public notification efforts o Newsletter articles —Tahoe Donner HOA Newsletter o TDPUD website o Mailings to owners o Printed door hanger notices distributed about one week prior to construction o Contact person and phone number is given on PUD notices • Specific notices listing date and times are distributed by door hanger two working days in advance of scheduled outages • Typical areas of concern: traffic control, noise, dust, working hours • Contractors are instructed to refer complaints to District personnel There was no public input. Board discussion • What has been the longest outage • Do residents have to walk to their homes at times when the street is blocked • Does the Town of Truckee require a permit for trenching • How long will the project be underway • Why allow so much time to complete the projects 4 Minutes: April 1, 2009 PRELIMINARY DATA FROM RESIDENTIAL CUSTOMER CONSUMPTION STUDY This discussion involves the data and effectiveness of the meter reading system. Neil Kaufman gave a presentation: • Background / History o AB 2572 requires that the District begin reading all water meters installed since 1992 and commence billing on a volumetric basis o AB 2572 requires that all connections be equipped with water meters and billed on a volumetric basis by January 1, 2025 o In the Fall of 2008, the District awarded a contract to MCS for an automated meter reading (AMR) system and the installation of water meters as part of a pilot program o The purpose of the pilot program is to gather data on residential water consumption to be used in developing volume-based water rates and to verify that the selected system will function in Truckee given the local climate and construction practices • New Information o Installation of meters and meter mounted radios associated with the pilot program is complete 0 439 meters total ■ 112 are Badger meters with Alcara radios ■ 297 are Neptune meters with Alcara radios ■ 30 are Badger meters with Datamatic radios ■ With Aclara radio system, the Badger meters do not have automated leak detec- tion capabilities o Information gathered during the pilot program will be used to refine the District's costs associated with Phases 2 and 3 of the Water Meter Implementation Plan o Data will also be used by the consultant conducting the water rate study • Consumption Data o Average winter consumption is 182 gallons per day (gpd) o For 2008, average winter production was about 253 gpd o For 2008, overall annual average production was about 400 gpd o For 2008, peak day production was about 800 gpd o Larger than expected usage was found at a number of accounts ■ 19 accounts with usage above 500 gpd ■ Nine of those exceeded 1,000 gpd ■ Largest usage was over 8,700 gpd ■ Largest user has confirmed leak at about 6.4 gallons per minute. Property owner was contacted and informed ■ In April, District will begin contacting other property owners with apparent leaks 0 47 of the 297 Neptune meters were registering a constant leak. 75 % of those resi- dences were built in the 1980s or earlier o Approximately 50 meters were registering an intermittent leak 0 28 of the 33 largest water users are registering a constant leak. Other five largest users are assumed to also have a constant leak o Highest average usage in the Sierra Meadows (265 gpd ) o Lowest average usage in the Martiswoods (121 gpd), Pine Forest (119 gpd) and Prosser Lakeview (120 gpd) areas 5 Minutes: April 1, 2009 o The highest average usage is occurring at houses constructed in the 1970s and 1980s at about 270 gpd o Winter water usage is not influenced by house size or lot size • Technology Testing o Prior to 2008, the District's standard construction practices called for the use of cast iron lids on residential meter boxes o Metal lids cause significant interference with the radio signals. Change out of these lids from metal to plastic is necessary to optimize performance of the AMR system There was no public input. Board discussion: ■ Is it too early to draw conclusions about leaks ■ With the Badger meters, have to research what is going through the meter ■ Is there no plan yet to resolve leaking ■ Are there only 112 Badger meters in the District ■ How does staff get the leak information on the Badger ■ How often does information get reported back electronically ■ Are some of the pilot meters in areas of town where water leaks are located in district pipeline ■ How are the plastic meter covers holding up ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:00 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J. Ron Hemig, President Prepared by Barbara Cahill, Deputy District Clerk 6 Minutes: April 1, 2009