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Home My WebLink About2023-08-02 Min - Board DocuSign Envelope ID:OD181B40-F686-4477-A3EE-F6A3E59B0220 REGULAR MEETING MINUTES AUGUST 2, 2023 1. Call to Order The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 pm by President Bender. 2. Roll Call Directors: Harris, Finn, Aguera, Vice President Laliotis, and President Bender. Absent: None EMPLOYEES PRESENT: Brian Wright, Mike Salmon, Jillian Steward, Chad Reed, Scott Crow, Neil Kaufman, Joe Horvath, Steven Poncelet, Shanna Kuhlemier, Trey Griffin, Alex Spychalsky, Kyle Whiteley, Conrad Krauss. CONSULTANTS PRESENT: Steve Gross, District Counsel. Pam Hobday. 3. Pledge of Allegiance Director Aguera led the pledge of allegiance 4. Changes to the agenda Staff pulled item #22 for future consideration. Director Harris pulled Item #10 for further clarification. 5. Public Comment — This is time set aside for the public to address the Board on any matter not on the agenda. Testimony related to any agendized matter should be addressed at the time that that item is considered. (The public may comment on any subject that is not on the agenda. Each speaker will be limited to three minutes, but speaker time may be reduced at the discretion of the Board President if there are a large number of speakers on any given subject.) Seeing none. President Bender closed public comment. DIRECTOR UPDATE 6. This item provides time for Directors to comment on any item within the purview of the District. DocuSign Envelope ID:OD181B40-F686-4477-A3EE-F6A3E59B0220 GENERAL MANAGER UPDATE 7. This item provides time for the General Manager to update the Board. PRESENTATION 8. Town of Truckee, Presentation 2040 General Plan Update CONSENT CALENDAR President Bender called for public comment, seeing none. Vice President Laliotis moved, Director Harris seconded to approve Consent Calendar with the motion to move Consent item #10 to Action. The motion passed (5-0), by roll call vote. 9. Consideration to Approve Revised AclaraONE Database Upgrade 1. Authorize the General Manager to execute an amended contract with Aclara to upgrade the meter reading database for the amount of $64,847.40, plus a ten percent change order allowance of $6484.74 not to exceed $71,332.14; and 2. Approve annual maintenance fees of $26,647.40 plus a ten percent change order allowance of $2,664.74 for a total annual expense not to exceed $29,312.14. 11. Consideration of a Contract Amendment with Pond Collective Authorize the General Manager to execute an amendment to the contract with Pond Collective to increase the amount by $12,500, for a new contract not to exceed amount of$27,000. 12. Consideration of Joint Procurement of Computer Hardware with CDWG Authorize the General Manager to purchase computer hardware and accessories from CDWG under a joint procurement contract for an amount not to exceed $60,000. 13. Consideration of a Reimbursement with the Town of Truckee for Water Infrastructure Maintenance Associated with the 2023 Paving and Drainage Project Authorize the General Manager to reimburse the Town of Truckee for water DocuSign Envelope ID:OD181 B40-F686-4477-A3EE-F6A3E59B0220 utility infrastructure maintenance included in the Town of Truckee 2023 Paving and Drainage Project, in the amount of$86,500.00 plus a ten percent change order allowance for a total authorization not to exceed $95,150.00. President Bender called for public comment, seeing none. Vice President Laliotis moved, Director Harris seconded to approve Consent Calendar with the motion to move Consent item #10 to Action. The motion passed (5-0), by roll call vote. ACTION ITEMS 10. Consideration to execute a contract amendment with the Gravity Haus/ Start Haus for an amount not to exceed $27,000. Authorize the General Manager to execute a contract amendment with the Gravity Haus/ Start Haus for an amount not to exceed $27,000. President Bender called for public comment, seeing none. Vice President Laliotis moved, Director Finn seconded to approve the staff's recommendation. The motion passed (5-0), by roll call vote. *Corrected- Board directed staff to explore additional cheaper meeting spaces. 14. Consideration of an Engineering Services Contract for Design of the Ski Run Water Storage Tank Replacement Project. Authorize the General Manager to execute an engineering services contract with Sauers Engineering for the engineering design and development of construction documents for the Ski Run Water Storage Tank Water Storage Tank Replacement Project in the amount of$199,040, plus a ten percent change order allowance for a total contract authorization not to exceed $218,944. President Bender called for public comment, seeing none. Vice President Laliotis moved, Director Aguera seconded to approve the staff's recommendation. The motion passed (5-0), by roll call vote. 15. Consideration of Awarding the Electric Utility Construction Services 2023 Contract to VIP Powerline Corporation. Authorize the General Manager to execute an Electric Utility Construction Services Contract with VIP Powerline Corporation for FY23, with 2 optional 1- year extensions, for a total not to exceed amount of $500,000 annually starting in FY23 and for each option year thereafter. DocuSign Envelope ID:OD181B40-F686-4477-A3EE-F6A3E59B0220 President Bender called for public comment, seeing none. Director Harris moved, Vice President Laliotis seconded to approve the staff's recommendation. The motion passed (5-0), by roll call vote. WORKSHOP 16. Workshop to Review 2023 Strategic Plan Update Benchmarking Information This is a workshop item for Board review and input to staff. No Public Comment. President Bender convened a recess at 9:40pm. The Board reconvened at 10:00pm. 17. 2023 Mid-Year Financial Update Accept and file the 2023 mid-year financial update. No Public Comment. Report Accepted. 18. Review of the Martis Valley Groundwater Management Plan Annual Report Receive and comment on the Martis Valley Groundwater Management Plan annual report prepared by GEI's staff. President Bender called for public comment, seeing none. ROUTINE BUSINESS 19. Approve the Treasurer's Report July 2023 Approve the Treasurer's Report July 2023 which includes: a. Fund Balances for the Month of April 2023 b. Disbursements for the Month of May 2023 President Bender called for public comment, seeing none. Director Aguera moved, Vice President Laliotis seconded to approve the July 2023 Treasure's Report . The motion passed (5-0), by roll call vote. 20. Approve the Minutes of June 7, 2023 and July 5, 2023 President Bender called for public comment, seeing none. Director Harris moved, Director Finn seconded to approve the Minutes of June 7th and July 5th 2023. The motion passed (5-0), by roll call vote. 21. Approve the Treasurer's Report August 2023 DocuSign Envelope ID:OD181 B40-F686-4477-A3EE-F6A3E59B0220 President Bender called for public comment, seeing none. Vice President Laliotis moved, Director Finn seconded to approve Treasure's Report for August 2023. The motion passed (5-0), by roll call vote. ADJOURNMENT There being no further business before the Board, the meeting was adjourned to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on August 16, 2023 at 6:00 pm. TRUCKEE DONNER PUBLIC UTILITY DISTRICT DocuSigned by: Jef Bender, President DocuSigned by: Respectfully Submitted, s" 6 iW Shanna D. Kuhlemier, CMC, District Clerk