HomeMy WebLinkAbout9 Tree Trimming Contract Agenda Item # 9
TRUCKEE R.
Public Utility District
ACTION
To: Board of Directors
From: Jim Wilson
Date: May 20, 2009
Subject: Consideration of the Award of a Contract for Tree Trimming
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of$15,000.
2. HISTORY
There are approximately 135 miles of overhead electric distribution facilities in the
District's service territory, typically located along street and road rights-of-way,
however some are located in backyard easements. It is critically important for the
District to perform annual vegetation management operations. The goals of the
vegetation management program include: ensuring the safety of District linemen and
the general public, reducing fire risks due to tree contacts or electrical sparks igniting
brush, preventing customer outages due to tree contacts, and maintaining aesthetics.
The bid period for tree trimming and pole clearing services began on April 15, 2009
and ended on May 12, 2009. The District received two bids by the deadline, one from
Loggers Unlimited Inc. and another from Mountain F. Enterprises Inc.
3. NEW INFORMATION
The lowest Bid was determined by a comparison of lump sum prices for the various
tree trimming and pole clearing services. Loggers Unlimited Inc. submitted the lowest
bid and was found to be responsive. The Bid results are shown on the following table:
Bidder Responsive Total Price
Loggers Unlimited Inc. Yes $192,000
Mountain F. enterprises Inc Yes $261,020
Previously, all tree trimming bids were presented to the Board as a unit cost proposal
which is a "time and material" type billing method.
For this procurement, the bid documents were written to require a lump-sum bid,
which is an all inclusive bid price for area specific line clearance tree trimming,
clearing of brush and weeds around defined poles, as well as removal of specifically
identified trees.
4. FISCAL IMPACT
Funding for Tree Trimming and Pole Clearing operations in the FY09 budget is
$250,000.
5. RECOMMENDATION
Award the FY09 Tree Trimming Contract to Loggers Unlimited Inc. for an amount not
to exceed $192,000.
Stephen Hollabaugh Michael D. Holley
Assistant General Manager General Manager