HomeMy WebLinkAbout10 Water Control System Agenda Item # 10
TRUCKEE DONNER
Public Utility District
ACTION
To: Board of Directors
From: Steven Poncelet
Date: May 20, 2009
Subject: Consideration of the Award of a Contract for a Commercial Smart
Irrigation Water Control System
1. WHY THIS MATTER IS BEFORE THE BOARD
This item is before Board as the contract amount requires Board approval.
2. HISTORY
In conjunction with the District's water meter projects, the Conservation Department
has been developing water conversation programs to provide opportunities for our
customers to use less water. A main focus of these programs has been customers
with significant landscaping as irrigation water use is the predominant driver of our
summer peak loads. This program is focused on our commercial customers with
significant irrigation water usage.
The current schedule for this RFP and contract award is given below:
April 24, 2009 - Issue RFP
May 11, 2009 - Deadline for submitting proposals
May 11 to May 13, 2009 - Review proposals
May 20, 2009 - Award of contract
3. NEW INFORMATION
Three proposals were received in response to the RFP. Firms that submitted
proposals are:
• Rock & Rose/ET Water
• Estate Landscape/ET Water
• HydroPoint Data Systems
A staff committee comprised of two members of the Conservation Department, one
member of the Water Department, and one member of the Finance Department
reviewed and scored the proposals based on the following equally weighted criteria:
• Life-cycle costs
• Technical requirements
• Clarity of proposal
• Management
• Experience
• Strength of vendor
• References
• Warranty period
• Systems and components performance guarantees
• Support
The average total score (out of a possible 100) for each vendor is as follows:
HydroPoint Data Systems (88 points), Estate Landscape/ET Water (62 points), Rock
& Rose/ET Water (31 points). All four members of the committee, by a wide margin,
rated HydroPoint Data Systems as the top candidate.
4. FISCAL IMPACT
Sufficient funds exist within the approved FY09 Budget for this project.
5. RECOMMENDATION
Award a contract in an amount not to exceed $33,000 to HydroPoint Data Systems for
the purchase and installation of Commercial Smart Irrigation Water Controllers.
Steven Poncelet Michael D. Holley
Public Information & Conservation Manager General Manager