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Home My WebLink About12 September Meeting Minutes AGENDA ITEM #12 Public Utility District m MEETING DATE: October 4, 2023 TO: Board of Directors FROM: Shanna Kuhlemier, District Clerk SUBJECT: Approve Minutes for September 6, September 20, Board Meetings ATTACHMENTS: 1. September 6, 2023 Minutes 2. September 20, 2023 Minutes Page 1 of 1 Page 151 of 159 REGULAR MEETING MINUTES SEPTEMBER 6, 2023 1. Call to Order The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:07 pm by President Bender. 2. Roll Call Directors: Harris, Finn, Vice President Laliotis, and President Bender. Absent: Director Aguera. EMPLOYEES PRESENT: Brian Wright, Mike Salmon, Chad Reed, Scott Crow, Neil Kaufman,Trey Griffin, Jared Carpenter, Steven Keates, Steven Poncelet, Shanna Kuhlemier. CONSULTANTS PRESENT: Steve Gross, District Counsel, Pam Hobday, Pamela Hurt Associates. 3. Pledge of Allegiance Vice President Laliotis led the pledge of allegiance. 4. Changes to the agenda No changes to the agenda. 5. Public Comment— This is time set aside for the public to address the Board on any matter not on the agenda. Testimony related to any agendized matter should be addressed at the time that that item is considered. (The public may comment on any subject that is not on the agenda. Each speaker will be limited to three minutes, but speaker time may be reduced at the discretion of the Board President if there are a large number of speakers on any given subject.) President Bender called for public comment, seeing none. DIRECTOR UPDATE 6. This item provides time for Directors to comment on any item within the purview of the District. DEPARTMENT UPDATES 7. General Manager Updates Page 152 of 159 CONSENT CALENDAR 8. Consideration of Resolution 2023-10, Approving Submission and Attesting to the Veracity of the 2022 Power Source Disclosure Report and Power Content Label Adopt Resolution 2023-10 approving the submission and attesting to the veracity of the 2022 Power Source Disclosure Report and Power Content Label. 9. Consideration of Appointing Jared C. Carpenter as Northern California Power Agency (NCPA) Commissioner Appointment The Board of Directors appoint Jared C. Carpenter, Electric Utility Director, as NCPA's Commissioner and appoint Steven Poncelet, Legislative and Regulatory Affairs Director/Public Information Officer as the Alternate Commissioner 10. Consideration of Resolution 2023-09, Appointing Jared Carpenter as District Representative to Utah Associated Municipal Power Systems Adopt Resolution 2023-09 appointing Mr. Jared Carpenter as District Representative to Utah Associated Municipal Power Systems, effective September 21, 2023 11. Consideration of the Annual Community Facilities District Foreclosures in Grays Crossing and Old Greenwood. a.) Adopt foreclosure Resolution 2023-11 authorizing staff and special counsel to proceed with the foreclosure process on all parcels with delinquent assessments within the CFDs as required by Bond covenant; and b.) Authorize the General Manager to execute a contract for legal services with Stradling, Yocca, Carlson, & Rauth for their work relating to the foreclosure on delinquent parcels. 12. Consideration of a Contract with Orbis Intelligent Systems Inc. to purchase hydrant-mounted leak detection equipment Authorize General Manager to execute a contract with Orbis Intelligent Systems Inc. to purchase Fire Hydrant Mounted Leak Detection Correlators for the amount of $37,375 plus a 10% change order authorization for a total not to exceed $44,608. 13. Final Closeout of the Roundhill Tank Rehabilitation Construction Contract Adopt Resolution 2023-12 accepting the Roundhill Tank Rehabilitation project as complete and authorize the filing of the Notice of Completion. Page 153 of 159 14. Authorization Additional Expenditure for Environmental Services with Inland Ecosystems Authorize the expenditure of an additional $10,500 for environmental services with Inland Ecosystems for a total contract amount not to exceed $25,000. President Bender called for public comment, seeing none. Vice President Laliotis moved, Director Harris seconded to approve the consent calender. The motion passed (4-0), by roll call vote. Director Aguera was absent. President Bender recused himself from item #11 due to financial conflict. WORKSHOP 15. Utah Associated Municipal Power Systems (UAMPS) Power presentation Receive this workshop item and provide strategic feedback and direction to staff regarding the power supply portfolio. President Bender opened the floor up to questions and public comments. The public, UAMPS, NuScale and Idaho National Laboratory, and the Board exchanged educational information, concerns and ideas. Attendance; Jackie Coombs, Managing Director of Corporate and Member Relations, UAMPS Mason Baker, General Manager, UAMPS George Griffiths, Idaho National Laboratory Chuck Goodnight, NuScale Power Public Attendance: John Sorrenson, Tracy Ceno, Dedre Henderson, Erin deLafontane, John Henry Wider. 16. Strategic Plan Update - Community Circles The Board receive information on the upcoming community circle process. President Bender called for public comment, seeing none. The Board of Directors signed up for community circles. 17. Greenhouse Gas Inventory Results Staff recommends that the Board receive the presentation/workshop which provides an overview of the Greenhouse Gas Inventory recently compiled by staff. President Bender called for public comment, seeing none. ROUTINE BUSINESS Page 154 of 159 18. Approve the Treasurer's Report September 2023 President Bender called for public comment, seeing none. Director Finn moved, Vice President Laliotis seconded to approve the treasurer's report for September 2023. The motion passed (4-0), by roll call vote. Director Aguera was absent. 19. Approve Minutes of August 2, 2023 and August 16, 2023. President Bender called for public comment, seeing none. Director Harris moved, Vice President Laliotis seconded to approve August 2, 2023 minutes, with the correction for item #10 to include addition of directions for staff to consider other room rentals in the area that are more economical. The motion passed (4-0), by roll call vote. Director Aguera was absent. CLOSED SESSION 9:55pm 20. Closed Session Pursuant to Government Code Section 54956.9(d)(2), Conference with Legal Counsel, Potential Litigation, Two Cases. No reportable action. ADJOURNMENT Adjourned 10:31 pm There being no further business before the Board, the meeting was adjourned to the next regularly scheduled meeting of the Truckee Donner Public Utility District on September 20, 2023 at 6:00 pm. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jeff Bender, President Respectfully Submitted, Shanna D. Kuhlemier, CMC, District Clerk Page 155 of 159 Page 156 of 159 REGULAR MEETING MINUTES SEPTEMBER 20, 2023 1. Call to Order The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 pm by President Bender. 2. Roll Call Directors: Harris, Finn , Vice President Laliotis, and President Bender. Absent: Director Aguera. EMPLOYEES PRESENT: Brian Wright, Mike Salmon, Jillian Steward, Brian Yohn, Alex Spychalsky, Chad Reed, Scott Crow, Jared Carpenter, Steven Poncelet, Shanna Kuhlemier. CONSULTANTS PRESENT: None. 3. Pledge of Allegiance Director Finn led the pledge of allegiance. 4. Changes to the agenda Staff recommended moving item #10 Budget Workshop to action. Due to needing the Board to make a motion on item B. Director Finn moved, Director Harris seconded to move item #10 to action. Motion passed (4-0) vote. Director Aguera was absent. 5. Public Comment— This is time set aside for the public to address the Board on any matter not on the agenda. Testimony related to any agendized matter should be addressed at the time that that item is considered. (The public may comment on any subject that is not on the agenda. Each speaker will be limited to three minutes, but speaker time may be reduced at the discretion of the Board President if there are a large number of speakers on any given subject.) Nate Underwood- From Sierra Meadows • Would an Opt-In Time of use rate be considered by the Board? • Would like the Data for Peak and Off Peak energy rates to be open to the public. • Looking for telemetric space for an opt-in rate for EV charging stations. Page 157 of 159 DIRECTOR UPDATE 6. This item provides time for Directors to comment on any item within the purview of the District. CONSENT CALENDAR 7. Consideration of a Rental Agreement for a 2020 Freightliner Model: 2106 COMM 6060 Digger Derrick for Electric Utility Operations. Authorize the General Manager to enter into a rental agreement with Custome Truck One Source for the rental of a 2020 Freightliner Model: 2106 COMM 6060 Digger Derrick for Electric Operations for a monthly rental cost of$9,851, with a budget not to exceed $50,000 in FY2023. President Bender called for public comment, seeing none. Vice President Laliotis moved, Director Harris seconded to approve the consent calender. The motion passed (4-0), by roll call vote. Director Aguera was absent. ACTION ITEMS 8. Consideration of Resolution 2023-13, celebrating the service of Joe Horvath. Adopt Resolution 2023-13, memorializing the comendation of Joe Horvath for his years of service with the District. President Bender called for public comment, seeing none. Director Harris moved, Director Finn seconded to approve to adopt Resolution 2023-13. The motion passed (4-0), by roll call vote. Director Aguera was absent. 9. Authorization of a Development Agreement with the Town of Truckee for the West River Street Undergrounding Project. A. Authorize the General Manager to enter into a development agreement with the Town of Truckee for the West River Street Undergrounding Project for a total cost to the District not to exceed $700,000 as to form approved by District Counsel; and B. Authorize the General to execute a licensing agreement with Union Pacific Railroad (UPRR) for the undergrounding of electric utility infrastructure on West River Street for a one-time fee of$129,425.40, to be divided equally between the District and the Town of Truckee. President Bender recused himself on item #9 due to financial reasons and left the room. Page 158 of 159 Vice President Laliotis asked for public comment, seeing none. Director Harris moved, Director Finn seconded staff recommendation. The motion passed (4-0), by roll call vote. Director Aguera was absent. 10. FY2024-2025 Budget - Workshop #2 a) Receive the information from this workshop item and provide strategic direction to staff regarding Budget 2024 & 2025 preparations. b) Schedule the Budget Public Hearing on 11/1/2023 for the Budget 2024 & 2025. President Bender called for public comment, seeing none. The board received information from this workshop. Vice President Laliotis moved, Director Finn seconded to approve item B, the scheduling of the hearing for the FY 2024&2024 Budget. The motion passed (4-0), by roll call vote. Director Aguera was absent. ADJOURNMENT Adjourned at 8:05pm. There being no further business before the Board, the meeting was adjourned to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on October 4, 2023 at 6:00 pm. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jeff Bender, President Respectfully Submitted, Shanna D. Kuhlemier, CMC, District Clerk Page 159 of 159