HomeMy WebLinkAbout7 GM Update AGENDA ITEM #7
Public Utility District m
MEETING DATE: November 1, 2023
TO: Board of Directors
FROM:
SUBJECT: This item provides time for the General Manager to update the
Board
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
BACKGROUND:
ANALYSIS AND BODY:
General Manager Updates:
• Staff attended the Utah Associated Municipal Power Systems (UAMPS) annual
board retreat in Page, AZ (October 15-16). The retreat provided an opportunity
to meet with the UAMPS membership and staff for strategic discussions related
to UAMPS updated Integrated Resource Plan (IRP), review of pooled power
projects, communication strategies and assessment of future services to be
offered to UAMPS membership. The retreat included rich discussions among
the membership related to energy procurement opportunities and challenges
across the western region.
• 2nd Annual "District Day" was held at the TDPUD main facility on Thursday,
October 26th. An exciting opportunity for all staff to attend various training
opportunities here at our main office facility! The day kicked off with an all-hands
staff meeting, shortly thereafter breaking out into some annual compliance
training, and then included a schedule of multiple workshops for staff to select
from, offering opportunities to learn more about the different operational
departments within the organization they may be interested in, or would like to
explore opportunities for professional development. The idea of District Day
developed out of the desire to facilitate cross-departmental training opportunities
for all to gain a better understanding of all that we do here at the District and how
their individual roles play an important part of the overall success of the
community. The District Day finale was a staff "Corn-Hole Tournament" where
Page 1 of 10
Page 4 of 143
many staff members demonstrated their impressive skills! Congratulations to
District Lineman Kyle Whiteley and Conrad Kraus for taking the championship!
Legislative and Regulatory Affairs:
CARB ACF Update:
District staff and partners (CMUA, NCPA, SCPPA, and ACWA) continue to engage in
Sacramento regarding the California Air Resources Board's (CARB's) Advanced Clean
Fleets (ACF). This including pushing AB 1594 (E.Garcia) to a successful vote in the
Assembly and Senate floors with almost unanimous support and successfully lobbying
the Governor's office to sign AB 1594 which did occur. The District and our partners
continue to engage with CARB for the implementation of AB 1594 along with the overall
final regulation. One key development is regarding sub-committees that CARB is
establishing to implement the final regulation. Two key sub-committees are the Rules
Provisions and Infrastructure, and we are pleased to share that CMUA staff has been
selected for the infrastructure sub-committee and NCPA and ACWA staff were selected
for the Rules Provisions sub-committee. Staff will continue to engage on this important
topic and provide updates as new information becomes available.
Electric Utility Updates:
• General Manager and Electric Utility Director attended the annual UAMPS
conference. Highlights include:
o Wind projects are progressing but seeing delays due to turbine blade
supply.
o Potential geothermal projects are seeing delays due to interconnection
requirements and environmental studies.
o UAMPS is investigating new methods to operate their power generators
with the changes to the energy financial markets.
o Toured the Glen Canyon hydroelectric dam. It was built in the 1960's, has
1,320 MW's of capacity, is 720 feet tall, and while better after this winter
the water levels are still visibly low.
• Electric Utility Director and Public Information Officer & Strategic Affairs Director
attended the NCPA annual conference. Highlights include:
o Supply chain and staffing remain significant challenges to our industry.
o Power supply will remain volatile until 2030 if not longer.
o The interconnection process of new clean generation is still time
consuming and challenging.
o There are some very encouraging transmission projects to interconnect
wind generation from the mid-west to CA, but will take time to build.
o Northern CA offshore wind projects are still progressing including plans to
interconnect in Northern CA and not just Southern CA.
Page 2 of 10
Page 5 of 143
• Solar eclipse provided very interesting data including:
o Generators located outside of CA (Utah, Nevada) experienced significant
ramping down and ramping up causing voltage instabilities.
o Due to potential grid voltage instabilities, CA was running many gas
powerplants resulting in very little need for solar power that day (negative
markets).
o While the solar event happened outside of CA, the result is it was a day to
store as much energy as possible through batteries, dams releasing less
water, and a general "throttling down" of generators with capability.
• Power pole inventory order recently arrived putting us in an acceptable position
for winter.
• UAMPS NEBO plant was offline for maintenance for two weeks but is back
online.
• Electric Crew has completed a significant amount of pole upgrades to support
system reliability before winter.
• Vegetation Management is exceeding annual forecasted work plans.
Water Utility Updates:
Water Deliveries: As the days are growing colder in Truckee, we have seen water demand in
September drop by more than 23%when compared to August.The demand for the month of
September was 4.7 mgd (million gallons per day) whereas the peak day this year was
6.78 mgd (7/21/23). The following graphic also shows the overall demand for 2023 has been less than
2022. Currently we are tracking 17% less when 2023 is compared to 2022.
Water Production(Gallons)
611 'yob
9,tp'1. PS�
e f 059
200,000,000 ti01'
9ti6 °;G. .cif
59�
:X ° T
a g ok
tma«,, r
x
ebruary Apnl May lone luty August 5eptembe Oclobe November
11111111112023Productlen �2022Production WPi3Year Average-Total Water Sold
Page 3 of 10
Page 6 of 143
The construction season of 2023 is concluding for the Water Department, which has been extremely
productive due to the support of the entire District. Several of these capital projects were multi-phase,
multi-year projects that rely on one another to be a success. One example of this is the Pioneer Trail
Pipeline, Pump Station and Storage Project which will provide redundancy and could potentially lower
the Carbon footprint of the Department once all these projects are complete.
Project Updates:
The following Capital Improvement Projects were addressed during the summer construction season of
2023:
Tank(s)
Roundhill Tank rehabilitation project has been completed and returned to service.
6170-B Tank is being erected to add additional storage and redundancy to the system. During the
past month,the erecting of the tank has concluded. However, due to the approaching cooler
weather,the coating system has been delayed till spring.The coating system requires climate
control and a steel wall temperature of nearly 70 degrees.
Page 4 of 10
Page 7 of 143
4
I
1 I
- Ja
Jim
Figure I Tank 6170 B being erected and weathered in for the approaching winter
Pioneer Pump Station
Pioneer Pump Station has finished construction on the building (roof will be installed on 10/24/23)
and external grounds. Work on the internal electrical system has commenced but the project was
delayed by several weeks due to the switch gear manufacturer supply chain issues. The electricians
are continuing to wire the rest of the station and putting pressure on the switch gear manufacture to
minimize the delays. During the next few weeks, electrical work will be the primary focus. The
Page 5 of 10
Page 8 of 143
contractor is striving to commission the pumps in November.
r r
4
c
s
Ww
n
Figure 2 Pioneer Pump Station Building is near completion and interior electric work is still underway.
Pipeline Projects
• Pioneer Pipeline project is complete and is on the current agenda to be accepted.
• Glenshire Pipeline project is complete with the exception of one Pressure Reducing station that will
be finished in Spring.
• Ski Run Pipeline project is still behind schedule and will not be completed this season.The
contractor stopped excavation work on October 17th and began repaving exposed sections on
October 23rd.The current plan is to have the contractor come back in the spring and finish the
project.
Administrative Services:
Finance & Accounting:
1. On 10/3 the team had a demonstration of a NISC-integrated barcoding solution
for warehouse inventory management. The project will improve operational
efficiencies for the entire district. Targeting implementation Q1 of 2024.
2. The NISC upgrade to a cloud-based timesheet system (phase 2 of 2 of digital
time-keeping upgrades) is on track for live implementation in Q4 of 2023. This
upgrade will significantly enhance the front-end user experience.
Page 6 of 10
Page 9 of 143
3. Budget Workshop #3 on October 18th was held and included a comprehensive
review of operating expenses by utility and cost center, as well as, preliminary
Cost of Service Analysis for the Electric Utility.
4. Interim financial audit work for FY 2023 is scheduled for November 6-10th. Moss
Adams will be conducting field work remotely again this year, but plans to be on
site for the final fieldwork for audit in April of 2024.
5. A financial snapshot report titled "By the Numbers for September 2023" is
included in attachment 1.
6. 54 new construction applications initiated YTD September 2023, notably down
from 149 last year to date. Panel upgrades and small projects are up from last
year.
Conservation:
1. Steven Keates attended conference, CMUA Annual Customer Engagement Summit
(ACES), 10/25-26 in Colton, CA.
Customer Service:
1. RemitPlus Software for in-house check processing was launched last week. We
will be sunsetting our check lockbox vendor in December.
2. 83% of accounts are paperless and 89% of accounts are enrolled in SmartHub.
3. Implementation of Multichannel Messenger for inbound and outbound message
campaigns is currently underway.
4. Call center metrics reporting, continuing to refine. For September, 925 inbound
calls handled (46 per day average), call handle time length 5 1/2 minutes
average.
5. October kickoff meeting to launch a caller ID screen pop feature. Incoming
callers can be identified and automatically pulled up in our NISC software.
6. A Customer Service seminar, Raise Your Energy IQ presented by Mark
Gosvener from Energy Services Group, initially scheduled for October has
pushed to mid-November. All departments are encouraged to attend.
7. Interviews for customer service representative position will occur in the last week
of October.
8. Technical reporting issue with continuous flow water monitoring was identified
and resolved through collaboration between Customer Service and IT.
Facilities and Fleet:
1. Annual Procurements — Service contract extensions, competitive bid process,
and government joint agency procurements
2. EV charging station installation at District HQ — collaborate with electricians
3. HVAC quarterly inspection and service in October
4. Staff have been working in partner with Cal-Fire to conduct vegetation
management and defensible space across District owned facilities. Most
recently, defensible space and fuel management was started at the District's
Page 7 of 10
Page 10 of 143
• • • • • 1 • •-• • •
ram. a �° _ 'i�- �• + 9 *g19� �� x. �I
1 _ �
.�a
•
`I
r .Wr iT
1a f
J �
. f 'Orq in o15To -
I
t
V
7
Community Engagement
District Participates in Annual Big Truck Day Oct. 21st:
District staff from the Electric and Water Utilities, supported by staff from across the
Page 9 of 10
Page 12 of 143
District, participated in the annual Big Truck Day on October 21 at the Town Corp Yard.
This popular event with local families and visitors brings in the trucks that do the work
that keep our community going. The District again had a very strong presence at the
event with long lines at our trucks and booth. District activities included bucket truck
rides (200+ kids in the air), water truck carnival games (dump truck fishing for
candy/SWAG & fluorescent hula hope, 500+ participants), line worker photo booth
(200+ toy hard hats distributed), and spin-to-win conservation booth (200+ participants).
There were also two Learn of Burn electric safety demonstrations attended by dozens
of kids and adults. The District activities were set up to share information about the
District and introduce kids to the different kinds of work our District professionals do.
GOALS AND OBJECTIVES:
District Code 1 .05.020 Objectives:
1. Responsibly serve the public.
2. Provide a healthy and safe work environment for all District employees.
3. Provide reliable and high quality water supply and distribution system to meet
current and future needs.
4. Provide reliable and high quality electric supply and distribution system to meet
current and future needs.
5. Manage the District in an environmentally sound manner.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1 .05.030 Goals:
1. Manage for Financial Stability and Resiliency
2. Environmental Stewardship: Create a sustainable resilient environment for all our
communities.
3. Engage with our customers and communities in a welcoming and transparent way to
identify opportunities.
4. Take the best of private sector thinking to modernize the utility and add value to our
communities.
5. Developing an inclusive culture drives organizational integration and success.
FISCAL IMPACT:
ATTACHMENTS:
1. By the Numbers Sep23
Page 10 of 10
Page 13 of 143
TRUCKEE DQNNER Public Utility District By the Numbers September 2023
Customer Billing Metrics
Electric Change to Prior Year Average per Month Water Change to Prior Year
141668 80 0.5% Number of Accounts 13,590 83 0.6%
11007 48 5.0% Billed Volume per Account 7M 18 (640) -8.4%
$ 0.1971 $ 0.011 6.2% Billed Dollars / Billed Volume $ 0.0153 $ 0.002 18.4%
$ 197 $ 17.18 9.6% Average Bill $ 106 $ 6.61 6.6%
$ 14.7 $ 0.5 3.4% Billed AR Past Due 90+ days $ 10.3 $ 1.3 14.1%
$OOOs as of month end(not an Average per Month)
Operating Financials
Electric Variance to Budget Dollars in Thousands Water Variance to Budget
$ 271230 961 3.7% Revenues $ 13X3 10 0.6%
111317 950 9.2% - Expenses 7X5 277 3.7%
101353 (8) -0.1 % - Purchased Power 1,172 35 3.1 %
$ 51560 20 0.4% = Operating Net Result $ 4X7 (302) 0.6%
Excludes Depreciation(non-cash)operating expense
By the Numbers-Page 1 of 2
Page 14 of 143
�' TRUCKEE DONNER
Public Utility District By the Numbers September 2023
Capital Expenditures and Key • . serve Balances
Electric Variance to Budget Dollars in Thousands Water Variance to Budget
$ 31087 (739) -19.3% Capital Expenditures $ 14,991 2,136 16.6%
Variances-Red Over Budget Green Under Budget
$ 111491 7,402 181 .0% Capital Reserve Balance $ 11059 1 ,059 -
$ 61675 6,675 - ® 2022 Debt Project Funds Bal. $ 3,456 3,456 -
$ 41799 (2,211 ) -31 .5% Rate Reserve Balance NA
$ 81559 1 ,637 23.6% Operating Reserve Balance $ 10,439 4,650 80.3%
By the Numbers-Page 2 of 2
Page 15 of 143