HomeMy WebLinkAbout#10 District Pipeline Replacement Agenda Item # 10
DONNER
Public Utility District
ACTION
To: Board of Directors
From: Neil Kaufman
Date: December 16, 2009
Subject: Consideration of a Resolution Accepting the Final Completion and
Closeout Change Order for the District Pipeline Replacement— 2009
— Contract C Project Contracted with AM-X Construction
1. WHY THIS MATTER IS BEFORE THE BOARD
The District Pipeline Replacement - 2009 - Contract C project is complete. A
closeout change order and a resolution accepting the project require Board approval.
2. HISTORY
In 2005 and 2006, the Water Department made Board presentations regarding the
condition of existing water pipelines and the need to pursue a pipeline replacement
program. The District subsequently issued a COP in 2006 and dedicated a portion of
those funds for the pipeline replacement program. Pipeline construction projects have
been undertaken during 2006, 2007, and 2008 as part of this program.
The planned construction for 2009 entailed about 18,000 feet of pipeline and was
broken into three separate construction contracts.
• Contract A - Hillside Drive, Solvang Way, Staghorn Road & St. Croix Way
• Contract B - Oslo Drive, Sierra Glen Way, Skiview Loop, Snowpeak Way &
Tyrol Road
• Contract C - Chamonix Road, Donner View Tank site, Innsbruck Tank site,
Rhineland Avenue, Skislope Way & West Reed Avenue
The Board awarded Contract C to Cruz Excavating, Inc. (Cruz) on March 4, 2009, in
an amount not to exceed $656,993.00 plus a 10% change order allowance of
$65,000. Cruz experienced significant cash flow issues and was unable to complete
the work on Skislope Way. Due to the time sensitivity of the work on Skislope Way, it
was deleted from the contract with Cruz and was subsequently awarded to the next
lowest bidder, AM-X Construction and Excavation, Inc., on September 16, 2009. The
contract with AM-X was awarded in the amount not to exceed $129,214.80 plus a 10%
change order allowance of$12,921.48.
3. NEW INFORMATION
AM-X has completed the work on Skislope Way. Staff is requesting a closeout
change order (Change Order No. 1) to the contract to resolve the remaining project
issues.
Item 1: The contract is based on a unit price bid. Attachment 1 is a table that
shows the differences between bid totals and the amounts actually
constructed. This analysis results in a $287.78 payment to AM-X.
Item 2: Electric Department staff requested that AM-X change the conduit alignment
at the intersection of Skislope Way and Copenhagen Drive. Instead of
remaining in the joint trench, the conduit was placed in its own trench,
thereby changing two 90' elbows to 45° elbows. The $4,900 cost covers the
additional excavation, backfill, and paving required for the separate trench.
Item 3: At one location on Skislope Way, trench wall collapsed, sloughing into the
trench and undermining the existing pavement in an area of about 100
square feet. Additional time and materials were necessary to remove the
unsafe pavement, stabilize the trench walls and backfill the area. AM-X is
due $6,327.57 for this work.
Item 4: A water leak from the existing main in Skislope Way caused the soil above
the existing main to become saturated. This area then settled, buckling the
pavement. The repair at this location involved the removal of the existing
soil in 25 cubic yards of saturated soil. New imported material was then
placed and compacted and the area was repaved. The total cost of
excavation, backfill, and paving is $7,076.83.
Item 5: There is an existing fiber optic conduit encased in concrete along
Copenhagen Drive. This conduit was shown on the drawings. However,
the concrete encasement around the fiber optic conduit required that the
water main be deeper than anticipated at the intersection of Skislope Way
and Copenhagen Drive. The two tie-ins to the existing piping at that that
intersection required additional vertical elbows and restraints. AM-X is due
$5,613.00 for additional labor and materials.
Item 6: The contract documents are based upon a pavement restoration thickness
of four inches. The pavement on Skislope Way was six inches thick. The
total cost of this additional pavement thickness was $11,694.76.
The total of these change order items is $35,899.94 as shown on the attached change
order form. Also attached is a draft resolution accepting the project and directing that
a Notice of Completion be filed.
4. FISCAL IMPACT
The source of funds for this contract was:
Funding Source Amount
2006 COP Funds $71,919.90
Water Department Facility Fees $10,372.70
Electric Department General Funds $46,922.20
Total $129,214.80
With the authorization of Change Order No. 1, the funding sources would be:
Funding Source Amount
2006 COP Funds $97,033.72
Water Department Facility Fees $14,550.25
Electric Department General Funds $53,530.77
Total $165,114.74
5. RECOMMENDATION
a) Authorize Change Order No. 1 to the District Pipeline Replacement -
2009 - Contract C project in the amount of$35,899.94.
b) Adopt a resolution accepting the District Pipeline Replacement - 2009 -
Contract C project contracted with AM-X Construction & Excavation, Inc. as
complete and authorize the filing of the Notice of Completion.
foe—
Ed Taylor Michael D. Holley
Water Utility Manager General Manager
RUCKEE DONNER Change Order
Public Utility District
Contract Name: District Pipeline Replacement—2009—Contract C
Contract Change Order No: 1 Orig. Contract Amt. $ 129,214.80 Days NA
Date: December 16, 2009 Prev. Apprd Changes $ 0 Days NA
Contractor: AM-X Construction & Excavation, Inc. This Change $ 35,899.94 Days NA
Revised Contract Amt. $ 165,114.74 Days NA
This Change Order covers changes to the subject Contract as described herein. The Contractor shall construct,
furnish equipment and materials, and perform all work as necessary or required to complete the Change Order
Items for a lump sum price agreed upon between the Contractor and District.
Increase in (Decrease) Contract Time
Contract in Contract Extension
Description of Changes Amount $ Amount $ (days)
1 —Bid vs. Actual Quantities $287.78 NA
2—Reroute Conduit Alignment $4,900.00 NA
3—Additional Trench Width $6,327.57 NA
4—Repair of Street over Existing Main $7,076.83 NA
5—Additional Depth and Bends at Tie-Ins $5,613.00 NA
6—Additional Pavement Thickness on Skislope $11,694.76 NA
Totals $35,899.94 NA
Net change in contract amount(increase or decrease) $35,899.94 NA
The amount of the Contract will be increased by the sum of $35,899.94 and the Contract Time shall not be
extended. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the
contract price specified for each item including any and all supervision costs and other miscellaneous costs
relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on
account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other
necessary work, inclusive of the directly or indirectly related to the approved time extension, required to complete
the Change order items. This document will become a supplement of the contract and all provisions will apply
hereto. It is understood that the Change Order shall be effective when approved by the District.
Accepted: /Contractor Date:
(Signature)
Approved: /District Date:
(Signature)
Page 1
Attachment 1
Analysis of Bid Quantities vs.Actual Quantities Constructed
District Pipeline Replacement-2009-Contract C
Contractor:AM-X Construction and Excavation,Inc.
Bid Amounts Actual Amounts
Bid Item Description Quantity Units Unit Price I Subtotal I Quantity Units I Unit Price Subtotal
1 Mobilization 1 LS $ 18,300.00 $ 18,300.00 1 LS $ 18,300.00 $ 18,300.00
3A 12"Water Main from Station 0+00 to 3+63 363 FT $ 85.00 $ 30,855.00 390 FT $ 85.00 $ 33,150.00
3B 12"Water Main,6"Conduit,and 2"Conduit from Station 200 FT $ 85.00 $ 17,000.00 168 FT $ 85.00 $ 14,280.00
3+63 to 5+63
3C 12"Water Main from Station 5+63 to 5+82.20 19 FT $ 85.00 $ 1,615.00 75 FT $ 85.00 $ 6,375.00
3D 1.5"PE Water Service Lateral 40 FT $ 47.17 $ 1,886.80 44 FT $ 47.17 $ 2,075.48
3E Single Water Service 1 EA $ 1,300.00 $ 1,300.00 1 EA $ 1,300.00 $ 1,300.00
3F Double Water Service 1 EA $ 1,700.00 $ 1,700.00 1 EA $ 1,700.00 $ 1,700.00
3G Connection to Existing 12"Piping at Station 0+00 1 LS $ 1,000.00 $ 1,000.00 1 LS $ 1,000.00 $ 1,000.00
3H Tee/Valve Assembly at Station 5+35 1 LS $ 2,000.00 $ 2,000.00 1 LS $ 2,000.00 $ 2,000.00
31 Connection to Existing 8"Piping at Station 5+82.20 1 LS $ 1,500.00 $ 1,500.00 1 LS $ 1,500.00 $ 1,500.00
3J 6"and 2"Conduit Trench 80 FT $ 28.00 $ 2,240.00 75 FT $ 28.00 $ 2,100.00
3K Electric Vault,Communication Box,and Conduit near 1 LS $ 12,000.00 $ 12,000.00 1 LS $ 12,000.00 $ 12,000.00
Station 4+50
3L Electric Vault,Communication Box,and Conduit near 12526 1 LS $ 4,000.00 $ 4,000.00 1 LS $ 4,000.00 $ 4,000.00
Skislope Way
3M Pole Riser Assemblies 3 EA $ 1,500.00 $ 4,500.00 3 EA $ 1,500.00 $ 4,500.00
3N Rock Excavation 3 HRS $ 1,272.00 $ 3,816.00 0 HRS $ 1,272.00 $ -
30 A.C.Pavement and Base 4,100 SF $ 6.22 $ 25,502.00 4,055 SF $ 6.22 $ 25,222.10
3P All Other Work Required by the Contract Documents 1 LS $ - 1 LS $
$ 129,214.80 $ 129,502.58
Amount Due to AM-X: $ 287.78
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Resolution No. 2009 - XX
AUTHORIZING THE ACCEPTANCE OF
2009 SKISLOPE WAY PIPELINE CONSTRUCTION PROJECT
AND DIRECTING FILING OF THE NOTICE OF COMPLETION
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to
undertake the 2009 Skislope Way Pipeline Construction; and
WHEREAS, AM-X Construction & Excavation Inc. was selected by the District to perform the work; and
WHEREAS, AM-X Construction & Excavation Inc. has completed all of the work included in the Project; and
WHEREAS,the District's Water System Engineer, Neil Kaufman, now certifies the completion of the project;and
WHEREAS,the District's Water Utility Manager, Ed Taylor,has recommended that the work be accepted by the
District;
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
1. That the District hereby accepts the 2009 Skislope Way Pipeline Construction as complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a
copy of which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor
payments be released to the contractor if no claims have been made to the District by material suppliers,
laborers or sub-contractors.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the
sixteenth day of December 2009 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Jeff Bender, President of the Board
ATTEST:
Michael D. Holley, Clerk of the Board
RECORDING REQUESTED BY:
Truckee Donner Public Utility District
WHEN RECORDED, RETURN TO:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Post Office Box 309
Truckee, CA 96160
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX-NONE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the name and address of the public entity for whom the improvement project was done, as owner
thereof, is the Truckee Donner Public Utility District, Post Office Box 309, Truckee, CA 96160.
2. Nature of interest or estate of owner: beneficial interest of a public utility easement for installation of water
facilities.
3. That on December 16th, 2009 the hereinafter described improvements were accepted as complete
pursuant to Resolution 2009-XX of the Truckee Donner Public Utility District, the awarding authority.
4. That the subject improvements of the Notice are generally described and identified as follows: District
Pipeline Replacement-2009 Skislope Way, Truckee, California.
5. That the name and address of the contractor for such project was: AM-X Construction & Excavation
Inc, P.O. Box 3605, Truckee, Ca. 96160
1 certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
Dated: TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Michael D. Holley, General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE
Legal References: CC-3093,CCP-2003 (oath), 2015.5(unsworn statement)