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Home My WebLink About#11 Covered Parking Agenda Item # 11 TRUCKEE R DistrictPublic Utility-0 i�0- ACTION To: Board of Directors From: Jim Wilson Date: December 02, 2009 Subject: Consideration of a Resolution Accepting Final Completion of the Covered Parking - Carport Structure # 3 Project 1. WHY THIS MATTER IS BEFORE THE BOARD The TDPUD Covered Parking - Carport Structure # 3 project is complete. This matter is before the Board as authorizing the acceptance of the TDPUD Covered Parking - Carport Structure # 3 and directing the filing of the Notice of Completion requires the adoption of a Resolution by the Board. 2. HISTORY On November 5, 2008, the Board awarded a contract with Plummerbuilt, Inc. for the construction of the TDPUD Covered Parking - Carport Structure # 3. The base contract amount was $144,748.00 with a 5% change order authorization in the amount of$7,237.40, for a total amount not to exceed $151,985.40. On March 4, 2009, a change order was approved by the Board in the amount of $34,119.74 for building design changes required by the Town of Truckee. 3. NEW INFORMATION The construction of the TDPUD Covered Parking - Carport Structure # 3 had a second change order in the amount of $6,508.40 for additional paving and footing design, which was within the original 5% change order authorization amount approved by the Board. The final installation cost was $185,376.14 (see Attachment 1). On November 13th, District staff performed a final walkthrough on the project and concluded that the project installation was complete. Staff is requesting that the Board authorize the acceptance of the TDPUD Covered Parking - Carport Structure # 3 and that staff be directed to file the Notice of Completion by approving the attached Resolution (see Attachment 2). 4. FISCAL IMPACT Sufficient funds exist within the existing FY09 Budget to cover the cost of this project. 5. RECOMMENDATION Adopt a Resolution accepting the TDPUD Covered Parking - Carport Structure # 3 project as complete and authorize the filing of the Notice of Completion. ---- -- - -/XW/ - --- - ' �r- - --- ----- - Stephen Hollabaugh Michael D. Holley Assistant General Manager General Manager Attachment 1 Change Order L'W' Contract Name: COVERED PARKING -CARPORT STRUCTURE#3 Contract Change Order No: 2 Orig. Contract Amt. $ 144,748.00 Days NA Date: September 28, 2009 Prev. Apprd Changes$ 34,119.74 Days NA Contractor: PLUMMERBUILT Inc. This Change$ 6,508.40 Days NA Revised Contract Amt. $ 185,376.14 Days NA This Change Order covers changes to the subject Contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order Items for a lump sum price agreed upon between the Contractor and District. Increase in (Decrease) Contract Time Contract in Contract Extension Description of Changes Amount $ Amount $ da s Change Order Request Dated September 21, 2009 from Plummerbuilt Inc. 1. Maniscalco Engineering- Firewall Footing Design &Engineering $1,200.00 NA 2. Request for Additional Paving: 678.25 sq ft @$7/ft $4,747.75 NA Labor to Cut AC&Place, Grade, and Compact 6"of Base Rock for AC $650.00 NA Saw Cut Tooling Blade Wear N/C NA 3. CM Welch Soils Test Site Visit& Report for Holdrege &Kull $380.65 NA 4. Credit for 14.25 Yards of AB Rock ' -$470.00 NA Totals $6,978.40 -$470.00 NA Net change in contract amount(increase or decrease) $6,508.40 NA The amount of the Contract will be increased by a sum not to exceed $6,508.40 and the Contract Time shall not be extended. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of the directly or indirectly related to the approved time extension, required to complete the Change order itEps. This document will become a supplement of the contract and all provisions will apply hereto. It is under t that the Change Order shall be effective when approved by the District. Accepted: /Contractor Date: " (Signature) Approved: /�' 1' /District Date: (Signature) Page 1 � a ;;E, DONNER Attachment 2 �,t� UPF' Public Utility District R `soI ion No. 2009 - XX AUTHORIZING THE ACCEPTANCE OF COVERED PARKING — CARPORT STRUCTURE #3 PROJECT — AND DIRECTING FILING OF THE NOTICE OF COMPLETION WHEREAS,the Board of Directors of the Truckee Donner Public Utility District made the determination to undertake the project of converting the District Complex to Natural Gas for heating: and WHEREAS, Plummerbuilt Inc. of Herald, Ca. was selected by the District to perform the work; and WHEREAS, Electric Superintendent James Wilson, now certifies the completion of the project; and WHEREAS, the District's General Manager, Michael D. Holley, has recommended that the work be accepted by the District; NOW, THEREFORE, IT IS HEREBY RESOLVED, by the Board of Directors of the District as follows: 1. That the District hereby accepts the Covered Parking— Carport Structure #3 as complete. 2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a copy of which is attached hereto. 3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor payments be released to the contractor if no claims have been made to the District by material suppliers, laborers or sub-contractors. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District in a meeting duly called and held within said District on the second day of December 2009 by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: TRUCKEE DONNER PUBLIC UTILITY DISTRICT , President of the Board ATTEST: Michael Holley, Clerk of the Board Attachment 2 RECORDING REQUESTED BY: Truckee Donner Public Utility District WHEN RECORDED, RETURN TO: TRUCKEE DONNER PUBLIC UTILITY DISTRICT Post Office Box 309 Truckee, CA 96160 THE UNDERSIGNED DECLARES DOCUMENTARY TRANSFER TAX-NONE NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the name and address of the public entity for whom the improvement project was done, as owner thereof, is the Truckee Donner Public Utility District, Post Office Box 309, Truckee, CA 96160. 2. Nature of interest or estate of owner: construction of covered parking —carport structure at District Headquarters located at 11570 Donner Pass Road, Truckee, Ca. 3. That on December 2, 2009 the hereinafter described improvements were accepted as complete pursuant to Resolution 2009-XX of the Truckee Donner Public Utility District, the awarding authority. 4. That the subject improvements of the Notice are generally described and identified as follows: Covered Parking— Carport Structure#3. 5. That the name and address of the contractor for such project was: Plummerbuilt Inc., P.O. Box 474, Ca. 95638. 1 certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Dated: TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Michael D. Holley, General Manager MAIL TAX STATEMENTS TO: SAME AS ABOVE Legal References: CC-3093,CCP-2003(oath), 2015.5 (unsworn statement)