HomeMy WebLinkAbout#14 Contract B District Pipeline Agenda Item # 14
Public Utility District
ACTION
To: Board of Directors
From: Neil Kaufman
Date: December 02, 2009
Subject: Consideration of a Final Completion and a Closeout Change Order
for the District Pipeline Replacement Project—2009 — Contract B
1. WHY THIS MATTER IS BEFORE THE BOARD
The District Pipeline Replacement - 2009 - Contract B project is complete. A
closeout change order and a resolution accepting the project require Board approval.
2. HISTORY
In 2005 and 2006, the Water Department made Board presentations regarding the
condition of existing water pipelines and the need to pursue a pipeline replacement
program. The District subsequently issued a COP in 2006 and dedicated a portion of
those funds for the pipeline replacement program. Pipeline construction projects have
been undertaken during 2006, 2007, and 2008 as part of this program.
The planned construction for 2009 entailed about 18,000 feet of pipeline and was
broken into three separate construction contracts.
• Contract A - Hillside Drive, Solvang Way, Staghorn Road & St. Croix Way
• Contract B - Oslo Drive, Sierra Glen Way, Skiview Loop, Snowpeak Way &
Tyrol Road
• Contract C - Chamonix Road, Donner View Tank site, Innsbruck Tank site,
Rhineland Avenue, Skislope Way & West Reed Avenue
The Board awarded Contract B to Hunt's Excavating on March 4, 2009, in an amount
not to exceed $1,037,157.00 plus a 10% change order allowance of $104,000.00. In
August 2009, it was expected that the total amount of change orders on the project
would exceed the $104,000 allowance. As a result, the Board of Directors revised the
change order allowance to a total of$213,000.00 on September 2, 2009.
3. NEW INFORMATION
Contract B involved the construction of about 8,200 feet of pipeline. Hunt's
Excavating completed the installation of about 4,250 feet of pipe, along with the
associated service laterals, meter boxes and fire hydrants. It is recommended that the
remaining pipeline installation be deleted from the contract and that the contract be
closed.
During the course of the project, eight change orders were approved totaling
$85,003.96. These amounts did not exceed the $213,000 change order allowance
established by the Board of Directors. These change orders were reviewed by staff
and then approved by the General Manager. The items covered in these change
orders involved the following:
• Repair of leaks on the existing pipeline
• Additional backfill associated with larger excavations due to rock removal and
leak repair
• Additional pavement thickness and curb replacement beyond what was
included in the base bid
On October 21, 2009, District staff performed a final walkthrough on the project. The
work performed is considered complete and should be accepted by the District. Staff
is requesting a closeout change order (Change Order No. 9) to the contract to resolve
the remaining project issues.
Item 1: The contract is based on a unit price bid. The attached table shows the
differences between bid totals and the amounts actually constructed. This
analysis results in a $334,961.45 credit to the District (Attachment 1). The
large deduction is the result of the pipeline work that was not installed.
Item 2: The contract documents are based upon a pavement restoration thickness
of four inches. The pavement on Skiview Loop and Sierra Glen Way was
six inches thick. The total cost of this additional pavement thickness was
$23,344.57.
Item 3: The original bid included the replacement of up to 100 linear feet of asphalt
curbing. It was necessary to replace about 150 linear feet of curbing in
total. This additional 50 feet of curbing has an associated cost of$629.20.
Item 4: In one location, the existing meter box had been previously replaced.
Hunt's Excavating was not paid for replacement of this meter box, but
connected to it at a cost in labor and materials of $265.48.
The total of these change order items is a $310,722.20 credit to the District as shown
on the attached change order form (Attachment 2). Also attached is a draft resolution
(Attachment 3) accepting the project and directing that a Notice of Completion be filed.
4. FISCAL IMPACT
The source of funds for this contract was:
Funding Source Amount
2006 COP Funds $964,333.87
Water Department Facility Fees $72,823.13
Total $1,037,157.00
With authorization of Change Order No. 9, the total cost and funding breakdown will
be:
Funding Source Credit Amount Final Amount
2006 COP Funds $175,247.89 $789,085.98
Water Department Facility $50,470.35 $22,352.78
Fees
Total $225,718.24 $811,438.76
5. RECOMMENDATION
a) a) Authorize Change Order No. 9 to the District Pipeline Replacement -
2009 - Contract B project in a deductive amount of$310,722.20.
b) Adopt a resolution accepting the District Pipeline Replacement - 2009 -
Contract B project as complete and authorize the filing of the Notice of
Completion.
Ed Taylor Michael D. Holley
Water Utility Manager General Manager
Analysis of Bid Quantities vs.Actual Quantities Constructed Attachment 1
District Pipeline Replacement-2009-Contract B
Contractor:Hunt's Excavating
Bid Amounts Actual Amounts
Bid Item Description Quantity Units Unit Price Subtotal uantiI Units Unit Price Subtotal
1 Mobilization 1 LS $ 14.500.00 $ 14,500,00 1 LS $ 14,500.00 $ 14,500.00
1A 8"Water Main 771 FT $ 36.00 $ 27,756.00 814 FT $ 36.00 $ 29,304,00
1B 1.5"PE Water Service Lateral 280 FT $ 63.00 $ 14,840.00 296 FT $ 53.00 $ 15,688.00
1C Single Water Service 2 EA $ 1,600.00 $ 3,200.00 2 EA $ 1,500.00 $ 3,200.00
1D Double Water Service 7 EA $ 1,800.00 S 12,600.00 7 EA $ 1.800.00 $ 12,600.00
1E Fire Hydrant Assembly 2 EA $ 4.625.00 $ 9,250.00 2 EA $ 4.525.00 $ 9,250.00
1 F Connection to Existing 8"Piping at Station 0+00 1 LS $ 3.900.00 $ 3,900.00 1 LS $ 3.900.00 $ 3,900.00
1G TeeNalve Assembly al Station 6+85 1 LS $ 6.500.00 $ 6,500.00 1 LS $ 6.500.00 $ 6,500.00
1H Connection to Existing 8"Piping at Station 7+71,10 1 LS $ 4.100.00 $ 4,100.00 1 LS $ 4.100.00 $ 4,100.00
11 Rock Excavation 4 HRS $ 390,00 $ 1,560.00 0 HRS $ 390.00 $ -
1.1 A .Pavement and Base 5,450 SF $ 5.00 $ 27,250.00 6,965 SF S 5.00 $ 34,824.38
1K All Other Work Required by the Contract Documents 1 LS $ 2,800.00 $ 2,800.00 1 LS $ 2,800,00 $ 2,000,00
2A 8"Water Main 1,000 FT $ 29.00 $ 29,000.00 133 FT $ 29.00 $ 3.857.00
2B 8"and 12"Water Mains 929 FT $ 54.00 $ 50,166.00 0 FT $ 54,00 $ -
2C 12"Water Main 1,483 FT $ 41.00 $ 60,803.00 0 FT $ 41.00 $ -
20 1.5"PE Water Service Lateral 720 FT $ 49.00 $ 35,280.00 0 FT $ 49.00 $ -
2E Double Water Service 20 EA $ 1,925.00 $ 38,500.00 0 EA $ 1,925.00 $ -
2F Double Water Service with Internal PRV 2 EA $ 2,870.00 $ 5,740.00 0 EA $ 2,870.00 $ -
2G Double Water Service for Lower Pressure Areas 2 EA $ 3,950.00 $ 7,900.00 0 EA $ 3,950.00 $ -
2H Fire Hydrant Assembly 6 EA $ 4,825.00 $ 27,750.00 0 EA $ 4,625.00 $ -
21 1"Air Valve Assembly 2 EA $ 350.00 $ 700,00 0 EA $ 350.00 $ -
2J Connection to Existing 6"Piping at Station 0+00 1 LS $ 3,800.00 $ 3,800.00 0 LS $ 3,800.00 $ -
2K TeeNalve Assembly at Station 0+28 1 LS $ 4,250.00 $ 4,250.00 0 LS $ 4,250.00 $ -
2L Elbow Connection at Station 3+12 1 LS $ 2,850,00 $ 2.850.00 0 LS $ 2,a50.00 $ -
2M Offset at Station 12+41 1 LS S 6,675.00 $ 6,675.00 0 LS $ 5675.00 $ -
2N TeeNalve Assembly at Station 15+21 1 LS S 4,875.00 $ 4,875,00 0 LS $ 4.875.00 $ -
20 TeeNalve Assembly at Station 27+24 1 LS $ 9,800.00 $ 9,800,00 0 LS $ 9,800.00 $ -
2P Connection to Existing 8"Piping at Station 34+12.25 1 LS $ 4,200.00 $ 4.200.00 1 LS $ 4,200.00 $ 4,200.00
20 Rock Excavation 16 HRS $ 390.00 $ 6,240,00 16.75 HRS $ 390.00 $ 6,532.50
2R A .Pavement and Base 20.350 SF $ 5.00 $ 101,750.00 286 SF $ 5.00 $ 1,430.00
2S All Other Work Required by the Contract Documents 1 LS $ 5,000.00 $ 5,000.00 0.03 LS $ 5,000.00 $ 150.00
3A 12"Water Main 601 FT $ 49.00 $ 29,449.00 0 FT $ 49.00 S -
3B Fire Hydrant Assembly 1 EA $ 4,625.00 $ 4,625.00 0 EA $ 4.625.00 $ -
3C Cut Off Wall 1 EA $ 1.400.00 $ 1,400.00 0 EA $ 1,400.00 $ -
3D Connection to Existing 8"Piping at Station 0+00 1 LS $ 4,210.00 $ 4,2%00 0 LS $ 4,210.00 $ -
3E TeeNalve Assembly at Station 0+1 B 1 LS $ 4,400,00 $ 4,400.00 D LS $ 4,400.00 $ -
3F TeeNalve Assembly at Station 0+70 1 LS $ 7,800.00 $ 7,800.00 0 LS $ 7,800.00 $ -
3G TeeNalve Assembly at Station 2+90 1 LS $ 8,800.00 $ 8,800.00 0 LS $ 8,500,00 $
3H Connection to New 12"MJ Elbow at Station 6+01,01 1 LS $ 750.00 $ 750.00 0 LS $ 750.00 $ -
31 Rock Excavation 2 HRS $ 390.00 S 780.00 0 HRS $ 390.00 $ -
3J A.C.Pavement and Base 1,975 SF $ 5,00 S 9,875.00 0 SF $ 5.00 $
3K All Other Work Required by the Contract Documents 1 LS $ 3,500.00 $ 3,500.00 0 LS $ 3,500.00 $
4A 4"Water Main 142 FT $ 28.00 $ 3,976.00 147 FT $ 28.00 $ 4,116.00
4B 8"Water Main 2,522 FT $ 31.00 $ 78,182.00 2,508 FT $ 31.00 $ 77,748.00
4C 12"Water Main 755 FT $ 49.00 $ 36.995.00 740 FT $ 49,00 $ 36,260.00
4D 1 5"PE Water Service Lateral 1,230 FT $ 49.00 $ 60,270.00 1,448 FT $ 49.00 $ 70,952.00
4E Single Water Service 1 EA $ 550,00 $ 550.00 1 EA $ 550.00 $ 550.00
4F Double Water Service 34 EA $ 1,765,00 $ 60.010.00 34 EA $ 1,765.00 $ 60,010.00
4G Double Water Service for Lower Pressure Areas 6 EA $ 1,600.00 $ 9.500.00 5 EA $ 1,600.00 $ 8,000.()0
4H Fire Hydrant Assembly 7 EA $ 4,625.00 $ 32,375,00 7 EA $ 4,625.00 $ 32,375.00
41 1"Air Valve Assembly 1 EA $ 3,350.00 S 3,350,00 1 EA $ 3,350.00 $ 3,350.00
4J TeeNalve Assembly at Station 1+42 1 LS $ 4,800.00 $ 4,800,00 1 LS $ 4,800.00 $ 4,800.00
4K TeeNalve Assembly at Station 14+58 1 LS $ 3,100.00 $ 3,100.00 1 LS $ 3,100.00 $ 3,100.00
4L TeeNalve Assembly al Station 26+64 1 LS $ 9.500.00 $ 9,500.00 1 LS $ 9.500.00 $ 9,500.00
4M TeeNalve Assembly at Station 33+80 1 LS S 8,500.00 $ 8,500.00 1 LS $ 8.500.00 S 8,500.00
4N Connection to Existing 8"Piping at Station 34+18.81 1 LS $ 3,200.00 $ 3,200.00 1 LS $ 3.200.00 $ 3,200.00
40 Rock Excavation 16 HRS $ 390.00 $ 6,240.00 126.25 HRS $ 390,00 $ 49,237.50
4P A.C.Pavement and Base 22,525 SF $ 5.00 $ 112,625.00 31,840.75 SF $ 5.00 $ 159.203,75
40 All Other Work Required by the Contract Documents 1 LS $ 6,800.00 $ 6,800.00 1 LS $ 6,800.00 $ 6.800.00
6 Credit for District Furnished Equipment 1 LS $(12.040.00) $ (12,040.00) 1 LS $ 11,657.42 $ 11,657.42
$1,037,157.00 $ 702,195.55
Amount of Contract Reduction. $ 334,961.45
Attachment 2
Change Order
Public Utility District
Contract Name: District Pipeline Replacement—2009—Contract B
Contract Change Order No: 9 Orig. Contract Amt. $ 1,037,157.00 Days NA
Date: November 18, 2009 Prev. Apprd Changes $ 85,003.96 Days 7.9
Contractor: Hunt's Excavating This Change $ -310,722.20 Days 0
Revised Contract Amt. $ 811,438.76 Days 7.9
This Change Order covers changes to the subject Contract as described herein. The Contractor shall construct,
furnish equipment and materials, and perform all work as necessary or required to complete the Change Order
Items for a lump sum price agreed upon between the Contractor and District.
Increase in (Decrease) Contract Time
Contract in Contract Extension
Description of Changes Amount $ Amount $ (days)
1 —Bid vs. Actual Quantities $334,961.45 0.0
2—Additional Pavement Thickness on Skiview Loop and
Sierra Glen $23,344.57 0.0
3—Additional Curb $629.20 0.0
4—Connection to Existing Water Service $265.48 0.0
Totals $24,239.25 $334,961.45 0.0
Net change in contract amount(increase or decrease) $310,722.20 0.0
The amount of the Contract will be decreased by the sum of $310,722.20 and the Contract Time shall not be
extended. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the
contract price specified for each item including any and all supervision costs and other miscellaneous costs
relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on
account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other
necessary work, inclusive of the directly or indirectly related to the approved time extension, required to complete
the Change order items. This document will become a supplement of the contract and all provisions will apply
hereto. It is understood that the Change Order shall be effective when approved by the District.
Accepted: /Contractor Date:
(Signature)
Approved: /District Date:
(Signature)
Pagel
Attachment 3
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Public Utility District
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Resolution No. 2009 - XX
AUTHORIZING THE ACCEPTANCE OF
DISTRICT PIPELINE REPLACEMENT — 2009 PROJECT — CONTRACT B
AND DIRECTING FILING OF THE NOTICE OF COMPLETION
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to
undertake the District Pipeline Replacement—2009 Project— Contract B; and
WHEREAS, Hunt's Excavating was selected by the District to perform the work; and
WHEREAS, Hunt's Excavating has completed all of the work included in the Project; and
WHEREAS,the District's Water System Engineer, Neil Kaufman,now certifies the completion of the project;and
WHEREAS,the District's Water Utility Manager, Ed Taylor, has recommended that the work be accepted bythe
District;
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
1. That the District hereby accepts the District Pipeline Replacement—2009 Project— Contract B as
complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a
copy of which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor
payments be released to the contractor if no claims have been made to the District by material suppliers,
laborers or sub-contractors.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the
second day of December 2009 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
, President of the Board
ATTEST:
Michael D. Holley, Clerk of the Board
RECORDING REQUESTED BY:
Truckee Donner Public Utility District
WHEN RECORDED, RETURN TO:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Post Office Box 309
Truckee, CA 96160
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX-NONE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the name and address of the public entity for whom the improvement project was done, as owner
thereof, is the Truckee Donner Public Utility District, Post Office Box 309, Truckee, CA 96160.
2. Nature of interest or estate of owner: beneficial interest of a public utility easement for installation of water
facilities.
3. That on December 2"d, 2009 the hereinafter described improvements were accepted as complete
pursuant to Resolution 2009-XX of the Truckee Donner Public Utility District, the awarding authority.
4. That the subject improvements of the Notice are generally described and identified as follows:
District Pipeline Replacement—2009 Project— Contract A— Oslo Drive, Sierra Glen Way, Skiview
Loop, and Tyrol Road, Truckee, California.
5. That the name and address of the contractor for such project was: Hunt's Excavating, PO Box 2154,
Stateline, NV 89449.
1 certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
Dated: TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Michael D. Holley, General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE
Legal References: CC-3093,CCP-2003 (oath), 2015.5(unsworn statement)