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Home My WebLink About9 Miscellaneous Fee Schedule Agenda Item # 9 TRUCKEE DONNER Public Utility District ACTION To: Board of Directors From: Bob Mescher Date: August 05, 2009 Subject: Consideration of an Ordinance Amending the Miscellaneous Fees Schedule 1. WHY THIS MATTER IS BEFORE THE BOARD Only the Board can amend an ordinance. 2. HISTORY In prior years, the fees for miscellaneous services were described in a Miscellaneous Fees Schedule ordinance and also in various titles of District Code. Last year, staff reviewed the costs to provide miscellaneous services, and the Board adopted an ordinance revising the Miscellaneous Fees Schedule effective March 2008. Staff has revised all titles of the District code in the past twelve months. One goal of those revisions was to list all miscellaneous fees in the Miscellaneous Fees Schedule. Code was modified by referring to fees as listed in the Miscellaneous Fees Schedule, but the Miscellaneous Fees Schedule has not been updated to include those fees yet. 3. NEW INFORMATION Staff has reviewed the costs to provide miscellaneous services and recommends no change to the fees listed in the Miscellaneous Fees Schedule that was adopted last year. It is, however, necessary to amend the Miscellaneous Fees Schedule to include the fees as referenced in the revised District Code titles. There was a workshop held on July 1, 2009, and a public hearing held on August 5, 2009 to discuss the proposed amendment. Since the Miscellaneous Fees Schedule was adopted by ordinance last year, it only can be amended or superseded by the adoption of another ordinance. During the July 1st workshop, the Board stated that the Miscellaneous Fees Schedule be amended by ordinance in the future. Attached is a list of proposed fees (Attachment 1) to be added to the Miscellaneous Fees Schedule so that the schedule is consistent with the previous revisions to District Code. Also attached for your reference, is the existing Miscellaneous Fees Schedule (Attachment 2) and the draft ordinance (Attachment 3). 4. FISCAL IMPACT There is no material fiscal impact associated with this item. 5. RECOMMENDATION Adopt the Ordinance amending the Miscellaneous Fees Schedule. Mary Ch aO Michael D. Holley Administrative Services Manager General Manager Attachment 1 Truckee Donner Public Utility District Miscellaneous Fees-Addendum July 1, 2009 Description Amount Frequency Placement of wireless communication monthly rental fee $500 min monthly Use of paved District easement $500 one-time Grants of easements on District property $500 one-time Encroachment permit costs 8.30.070.1 Category 1 (Minor) $150 annual 8.30.070.2 Category 2 (Major) $500 annual 8.30.070.3 Category 3 (Special) $1,000 annual Abandonment of easements $500 one-time Variance from service requirements $500 one-time Board room rental $100 daily Deposits for new construction customers-residential $100 min per utility service connection Water meter tests (refunded if results are 2%fast or more) 1 1/2 inch or smaller $150 one-time Larger than 1 1/2 $200 one-time Attachment 2 MISCELLANEOUS FEES SCHEDULE DESCRIPTION Fees ELECTRIC Relocation of underground services with no benefit to the District Actual Cost Temporary removal of electrical facilities for customers sole convenience(except for service removal and replacement to remove trees) Actual Cost Relocation of security lights Actual Cost Service reconnect or disconnect at the pole Actual Cost Service disconnect or reconnect during normal working hours for the customer to repair their own facilities $0.00 Service disconnect or reconnect after normal working hours for the customer to repair their own facilities $365.00 Remove or reinstall service drops for removal of trees during normal business hours $0.00 Remove or reinstall service drops for removal of trees after normal business hours Actual Cost Meter reconnection or disconnection of three phase with a locking main or single phase to establish and close an account during office hours;also includes transfers for both single phase and all three phase $60.00 Meter reconnection,disconnection,or transfer to establish and close an account after hours double-time rate $365.00 Meter reconnection or disconnection to establish and close an account during office hours-polyphase(without a locking main) $90.00 Establishing and dosing an account as of the last reading date $30.00 Automatic transfer of an account back to an owner $0.00 Resealing meter;ring seal first occurrence-single phase $0.00 Resealing meter;ring seal first occurrence-polyphase $0.00 Resealing meter,ring seal second occurrence-single phase $70.00 Resealing meter, ring seal second occurrence-polyphase $100.00 Resealing meter,both the ring seal and the inner seal are cut or missing-single phase(all occurrences) $75.00 Resealing meter,both the ring seal and the inner seal are cut or missing-polyphase(all occurrences) $105.00 Repairing or replacing a broken meter-standard single phase $160.00 Repairing or replacing a broken meter-standard polyphase $685.00 Resealing meter;UO seal $35.00 Testing of single phase meter at customer request and the meter has been tested within three years(cost is refunded if the meter is more than 2%fast) $65.00 Testing of polyphase meter at customer request and the meter has been tested within three years(cost refunded if meter is more than 2%fast) $125.00 Performing a special reading $35.00 Monthly Security Light Service-100w $15.00 Monthly Security Light Service-200w $20.00 Monthly Security Light Service-400w $30.00 Callout after normal business hours $365.00 WATER Relocation of water services Actual Cost Physical disconnection or reconnection of water service during normal business hours $0.00 Callout after normal business hours(including frozen pipes) $300.00 Trench backfilled before District installs facilities Actual Cost Meter reconnection,disconnection,or transfer for establishing and closing a water only account-unmetered $15.00 Meter reconnection,disconnection,or transfer for establishing and closing a water only account-metered $35.00 Performing a special reading $35.00 GENERAL Document Printing&Copying per page(except current Board Agenda Packets&copies of a customer's own records) $0.10 Electronic Medium(lea tape or DVD or CD) $2.00 Credit Verification Report $0.00 Trip charge to deliver a 48-hour disconnect notice or notice of non-compliance $10.00 Trip charge to disconnect power for non-payment or non-compliance of a payment agreement or District service agreement $40.00 Trip charge to deliver a Returned Check Notice $10.00 Returned check charge($10 per check-maximum charge per check$20 for checks returned twice) $25.00 Minimum monthly late payment fee on account balance greater than$50;fee only applies to balances greater than$50; 1.50%or$10 minimum $10.00 Annual interest rate on consumer deposits(based on avg of 4 local banks;see Title 5,5.01.010.6& 5.01.020.6) .188%APR Repair or Replacement of any District Facilities Actual Cost Excavation or snow removal Actual Cost Bid Documents Actual Cost Attachment 3 Public Utility District Ordinance No. 2009 - XX Amending the Miscellaneous Fees Schedule WHEREAS, the District revised the Miscellaneous Fees Schedule on February 20, 2008 to update the cost of material and labor to provide the various services performed by District employees; and WHEREAS, the fees for miscellaneous services were described in the Miscellanies Fees Schedule and also in various titles of the District Code; and WHEREAS, the District Code has been revised to refer to the Miscellaneous Fees Schedule for all miscellaneous services; and WHEREAS, the Miscellaneous Fees Schedule needs to be updated to include the fees referred to in the District Code for miscellaneous services; and WHEREAS, the Board has directed staff to amend the Miscellaneous Fees Schedule, a copy of which is entitled Exhibit A and is attached hereto; and WHEREAS, the Board wishes to impose fees in a fair manner to its customers and others requesting services; and WHEREAS, the Board of Directors has held a workshop to discuss the proposed amendment, published a notice of public hearing in the local newspaper, and make the fees schedule available at the front counter; and WHEREAS, the Board of Directors has held a public hearing on August 5, 2009 to receive public comment on the proposal to update the Miscellaneous Fees Schedule. NOW, THEREFORE, BE IT ORDAINED that the Board of Directors of the Truckee Donner Public Utility District does hereby enact the following: Section 1 The Board of Directors hereby adopts the above recitals as its findings. Section 2 Payment and collection of services performed and listed on the Miscellaneous Fees Schedule (Exhibit A attached): The person, company or organization requesting the service shall pay and the District will collect the fees listed on the Miscellaneous Fees Schedule for the performance of any of the 1 Ordinance 2009-XX services listed thereon. When possible, fees will be collected in advance of District staff performing such services. Otherwise, the District will bill the person, company or organization requesting to have such service performed for the fees or actual charges incurred. In cases of damage to District facilities, the District will bill the responsible party. Section 3 Methods of payment Payment may be made by any method that has been established by the District for that service. Persons, companies or organizations will be informed of the available methods of payment at the time of the charge or at the time of the billing. Section 4 Future Miscellaneous Fees schedule updates District staff will update this schedule each year for the Board's consideration. Section 5 Effective with the effective date of this Ordinance, all prior resolutions and ordinances pertaining to the Miscellaneous Fees Schedule are rescinded and of no further force and effect. Section 6 This ordinance shall be effective thirty (30) days after the date it was adopted by the Board of Directors. Section 7 The Clerk of the District shall immediately cause a copy of this ordinance to be published in a newspaper of general circulation and posted in three places within the District. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 5t" day of August 2009 by the following roll call vote: AYES: NOES: ABSENT: TRUCKEE DONNER PUBLIC UTILITY DISTRICT By J. Ron Hemig, President ATTEST: Michael D. Holley, Clerk of the Board 2 Ordinance 2009-XX EXHIBIT A TRUCKEE DONNER PUBLIC UTILITY DISTRICT MISCELLANEOUS FEES SCHEDULE DESCRIPTION FEES ELECTRIC Relocation of underground services with no benefit to the District Actual Cost Temporary removal of electrical facilities for customers sole convenience(except for service removal and replacement to remove trees) Actual Cost Relocation of security lights Actual Cost Service reconnect or disconnect at the pole Actual Cost Service disconnect or reconnect during normal working hours for the customer to repair their own facilities $0.00 Service disconnect or reconnect after normal working hours for the customer to repair their own facilities $365.00 Remove or reinstall service drops for removal of trees during normal business hours $0.00 Remove or reinstall service drops for removal of trees after normal business hours Actual Cost Meter reconnection or disconnection of three phase with a locking main or single phase to establish and close an account during office hours;also includes transfers for both single phase and all three phase $60.00 Meter reconnection,disconnection,or transfer to establish and close an account after hours double-time rate $365.00 Meter reconnection or disconnection to establish and close an account during office hours-polyphase(without a locking main) $90.00 Establishing and closing an account as of the last reading date $30.00 Automatic transfer of an account back to an owner $0.00 Resealing meter;ring seal first occurrence-single phase $0,00 Resealing meter;ring seal first occurrence-polyphase $0.00 Resealing meter;ring seal second occurrence-single phase $70.00 Resealing meter;ring seal second occurrence-polyphase $100.00 Resealing meter;both the ring seal and the inner seal are cut or missing-single phase(all occurrences) $75.00 Resealing meter;both the ring seal and the inner seal are cut or missing-polyphase(all occurrences) $105.00 Repairing or replacing a broken meter-standard single phase $160.00 Repairing or replacing a broken meter-standard polyphase $685.00 Resealing meter;UO seal $35.00 Testing of single phase meter at customer request and the meter has been tested within three years(cost is refunded if the meter is more than 2%fast) $65.00 Testing of polyphase meter at customer request and the meter has been tested within three years(cost is refunded if meter is more than 2%fast) $125.00 Performing a special reading $35.00 Monthly Security Light Service-100w $15.00 Monthly Security Light Service-200w $20.00 Monthly Security Light Service-400w $30.00 Callout after normal business hours $365.00 WATER Water meter test(refunded if results are 2%fast or more) 1 1/2 inch or smaller $150.00 Largerthan 1 1/2 inch $200.00 Relocation of water services Actual Cost Physical disconnection or reconnection of water service during normal business hours $0.00 Callout after normal business hours(including frozen pipes) $300.00 Trench backfilled before District installs facilities Actual Cost Meter reconnection,disconnection,or transfer for establishing and closing a water only account-unmetered $15.00 Meter reconnection,disconnection,or transfer for establishing and closing a water only account-metered $35.00 Performing a special reading $35.00 GENERAL Placement of wireless communication monthly rental fee min$500.00 Use of paved District easement(one-time fee) $500.00 Grants of easements on District property(one-time fee) $500.00 Annual Encroachment permit costs 8.30.070.1 Category 1 (Minor) $150.00 r �__..._..__ _ $500.00 Meter reconnection,disconnection,or transfer to establish and close an account after hours double-time rate $365.00 Meter reconnection or disconnection to establish and close an account during office hours-polyphase(without a locking main) $90.00 Establishing and closing an account as of the last reading date $30.00 Automatic transfer of an account back to an owner $0.00 Resealing meter;ring seal first occurrence-single phase $0.00 Resealing meter;ring seal first occurrence-polyphase $0.00 Resealing meter;ring seal second occurrence-single phase $70.00 Resealing meter;ring seal second occurrence-polyphase $100.00 Resealing meter;both the ring seal and the inner seal are cut or missing-single phase(all occurrences) $75.00 Resealing meter;both the ring seal and the inner seal are cut or missing-polyphase(all occurrences) $105.00 Repairing or replacing a broken meter-standard single phase $160.00 Repairing or replacing a broken meter-standard polyphase $685.00 Resealing meter;UO seal $35.00 Testing of single phase meter at customer request and the meter has been tested within three years(cost is refunded if the meter is more than 2%fast) $65.00 Testing of polyphase meter at customer request and the meter has been tested within three years(cost is refunded if meter is more than 2%fast) $125.00 Performing a special reading $35.00 Monthly Security Light Service-100w $15.00 Monthly Security Light Service-200w $20.00 Monthly Security Light Service-400w $30.00 Callout after normal business hours $365.00 WATER Water meter test(refunded if results are 2%fast or more) 1 1/2 inch or smaller $150.00 Larger than 1 112 inch $200.00 Relocation of water services Actual Cost Physical disconnection or reconnection of water service during normal business hours $0.00 Callout after normal business hours(including frozen pipes) $300.00 Trench backfilled before District installs facilities Actual Cost Meter reconnection,disconnection,or transfer for establishing and closing a water only account-unmetered $15.00 Meter reconnection,disconnection,or transfer for establishing and closing a water only account-metered $35.00 Performing a special reading $35.00 GENERAL Placement of wireless communication monthly rental fee min$500.00 Use of paved District easement(one-time fee) $500.00 Grants of easements on District property(one-time fee) $500.00 Annual Encroachment permit costs 8.30.070.1 Category 1 (Minor) $150.00 8.30.070.2 Category 2(Major) $500.00 8.30.070.3 Category 3(Special) $1,000.00 Abandonment of easements(one-time fee) $500.00 Variance from service requirements(one-time fee) $500.00 Daily board room rental $100.00 $100.00 Deposits for new construction-residential customers(per utility service connection) min$100.00 Document Printing&Copying per page(except current Board Agenda Packets&copies of a customer's own records) $0.10 Electronic Medium(lea tape or DVD or CD) $2.00 Credit Verification Report $0.00 Trip charge to deliver a 48-hour disconnect notice or notice of non-compliance $10.00 Trip charge to disconnect power for non-payment or non-compliance of a payment agreement or District service agreement $40.00 Trip charge to deliver a Returned Check Notice $10.00 Returned check charge($10 percheck-maximum charge percheck$20 forchecks returned twice) $25.00 Minimum monthly late payment fee on account balance greater than$50;fee only applies to balances greater than$50:1.50%or$10 minimum $10.00 Annual interest rate on consumer deposits(see Title 5,5.01.010.6&5.01.020.6) varies;based on avg of 4 local banks Repair or Replacement of any District Facilities Actual Cost Excavation or snow removal Actual Cost Bid Documents Actual Cost