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HomeMy WebLinkAbout8 Revisions District Code General Provisions Agenda Item # 8 P!bUl'ic U61ty District J CONSENT To: Board of Directors From: Steven Poncelet Date: October 07, 2009 Subject: Consideration of a Resolution to Adopt Proposed Revisions to District Code, Title 1 General Provisions 1. WHY THIS MATTER IS BEFORE THE BOARD The District's Code provides rules and regulations intended to convey a comprehensive description of the manner in which the District operates and serves its customers. The Code shall be followed and adhered to by all persons and entities doing business with the District. 2. HISTORY Title 1 contains the District's Mission Statement, Objectives, and Goals and was last updated on March 5, 2008. Workshops were held in August and September to review proposed changes to the Mission Statement, Objectives, and Goals. 3. NEW INFORMATION Based on Board feedback, the Mission Statement has been revised and the word 'adequate' has been removed from where it appeared in the Objectives. A new Goal (5.6) has been added. The proposed changes to Title 1 are included as attachment 1 and need to be approved by Board resolution (attachment 2). 4. FISCAL IMPACT There is no fiscal impact associate with this item. 5. RECOMMENDATION Adopt the attached Resolution accepting the revised Title 1 General Provisions of the District Code. Steven Poncelet Michael D. Holley Public Information & Conservation Manager General Manager Attachment 1 TITLE 1 — PROPOSED REVISION 10/07/2009 GENERAL PROVISIONS CHAPTERS: 1.01 Introduction 1.05 Mission Statement CHAPTER 1.01 INTRODUCTION These policies and regulations are intended to provide a comprehensive description of the manner in which the District operates and serves its customers and shall be followed and adhered to by all District staff and persons and entities doing business with the District. As in any set of policies and regulations, not all circumstances can be envisioned. The Board of Directors of the Truckee Donner Public Utility District shall apply and interpret these policies and regulations fairly and consistently,taking into consideration any unique or unusual circumstances on a case by case basis. CHAPTER 1.05 MISSION STATEMENT Sections: 1.05.010 Mission Statement 1.06.020 Objectives 1.05.030 Goals 1.05.010'Mission Statement: The Mission of Truckee Donner Public Utility District is to provide reliable,and high quality water and electrical power services while meeting customer demand, and to manage District resources in an safe, open, responsible, environmentally sound manner at the lowest practical cost. 1.05.020 Obiectives:' 1. Responsibly serve the public. 2. Provide a healthy and safe work environment for all District employees. 3. Provide aR adequate reliable and high quality water supply and distribution system to meet current and future needs. 4. Provide an adequate;reliable and high quality electric supply and distribution system to meet current and future needs. 5. Manage the District in an environmentally sound manner 6. Manage the District in an effective, efficient and fiscally responsible manner. Title 1 Pagel Attachment 1 1.05.030 Goals: 1. Responsibly serve the public. 1.1. Conduct the District's business in a legal, ethical, open, and transparent manner. 1.2. Implement a proactive public outreach program. 1.3. Promote communication and cooperation with other public and private agencies. 1.4. Develop and implement high standards of customer service. 1.5. Develop and implement high operational standards, procedures and Codes of Conduct. 2. Provide a healthy and safe work environment for all District employees. 2.1. Reduce the OSHA reportable injury frequency and severity rates relative to previous reporting year. 2.2. Comply with all State and Federal regulations regarding worker safety. 2.3. Maintain the District's wellness program. 2.4. Reduce employee injuries by maintaining an active and effective safety program. 3. Provide an-aoefft reliable and high quality water supply and distribution system to meet current and future needs. 3.1. Maintain and implement a current Urban Water Management Plan which includes current and future projections of water quality, demand, and supply. 3.2. Maintain and implement a-current Water Master Plan, including the required facilities to meet current and future demand and supply. 3.3. Secure the necessary water rights and other legally required documentation. 3.4. Conduct effective and efficient operations, maintenance, and replacement programs. 4. Provide an adequateT reliable and high quality electric supply and distribution system to meet current and future needs. 4.1. Develop and implement Risk Management Policy that considers quality and quantity of all energy supply and transmission contracts and facilities. 4.2. Maintain and implement a long-term energy and load forecast consistent with Risk Management Policy. 4.3. Procure and contract for low cost electric power supplies to reliably meet current and future loads, consistent with the Renewable Portfolio Standards and Risk Management Policy. Title 1 Page 2 Attachment 1 4.4. Maintain and implement an Electric System Master Plan, including the required facilities to meet the current and future demand and reliable supply. 4.5. Provide effective and efficient maintenance and replacement programs. 4.6. Provide an effective, efficient, and safe operations program. 5. Manage the District in an environmentally sound manner. 5.1. Seek power supply from a resource mix that satisfies its Renewable Portfolio Standard. 5.2. Develop and implement a program of water and electric power use efficiency and conservation. 5.3. Support a program of distributed generation within the District's service area. 5.4. Conduct District business in an environmentally lawful manner. 5.5. Minimize negative impact of District operations on the environment. 5.6. Provide key leadership in the stewardship of the District's aquifer, watershed, and natural infrastructure. 6. Manage the District in an effective, efficient and fiscally responsible manner. 6.1. Utilize modern, cost effective work methods and equipment. 6.2. Employ a qualified and productive workforce. 6.3. Provide safe work conditions and procedures that encourage employee growth, productivity and retention. 6.4. Control the growth of the District's discretional-operational spending to a rate less than the rate of inflation. 6.5. Review and update the Financial Goals policy to achieve a stable financial condition to include planning, revenue, debt and reserve goals. 6.6. Develop appropriate financial procedures to assure responsible financial management. (MO 0677,7/19/06,M00718,3/7/07,Res.2008-02 3-5-08) Title 1 Page 3 Attachment 2TRUCKEE D�ONNER � 00 Public Utility District I Resolution No. 2009 - XX ?1"! ADOPTING AMENDMENTS TO THE DISTRICT CODE TITLE 1 , GENERAL PROVISIONS WHEREAS, the Board of Directors of the Truckee Donner Public Utility District wishes to amend the District Code Title 1, General Provisions; and WHEREAS, the District Code provides rules and regulations intended to convey a comprehensive description of the manner in which the District operates and serves its customers; and WHEREAS, periodically, the District Code should be reviewed and updated to conform to District Board directives, new applicable laws and regulations and improvements; and WHEREAS, a workshops were held on August 19, 2009 and September 16, 2009 for the Board to review and comment on the proposed changes to Title 1, including the District's Objectives and Goals. NOW THEREFORE, BE IT RESOLVED, that the Board of Directors does hereby adopt the amended District Code, Title 1 General Provisions, Attachment 1; and PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District in a meeting duly called and held within said District on the 7t" day of October, 2009 by the following roll call vote: AYES: ABSTAIN: NOES: ABSENT: TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Jeff Bender, President ATTEST: Michael D. Holley, Clerk of the Board