HomeMy WebLinkAbout#11 Building Energy Improvement Study Agenda Item # 11
TRUCKEE DONNER
Public Utility District
ACTION
To: Board of Directors
From: Steven Poncelet
Date: November 04, 2009
Subject: Consideration of the Award of a Contract for the Building Energy
Use Assessment and Improvement Study
1. WHY THIS MATTER IS BEFORE THE BOARD
This matter is before the Board as the proposed contract for the TDPUD Building
Energy Use Assessment and Improvement Study is greater than $15,000 and requires
Board approval.
2. HISTORY
A Request for Proposal (RFP) was issued for the TDPUD Building Energy Use
Assessment and Improvement Study on October 14th and an advertisement for the
RFP was placed in the Sierra Sun on Friday, October 16th. Proposals were due on
Wednesday, October 28th, 2009 to conduct a study of our main headquarters at
11570 Donner Pass Road to determine opportunities to save energy through both
operational/maintenance improvements and cost-effective capital investments. The
desired outcome of the study is to have a prioritized list (by cost-effectiveness) of
opportunities to save energy and money. This study will be used for internal
budgeting purposes, and to apply for grants/stimulus money to help pay for future
projects.
3. NEW INFORMATION
The District received 5 proposals from GLUMAC, Conservation Associates, Enovity,
TestMarcx, and Beaudin Ganze. A selection committee was created that included two
representatives from the Conservation Department, one representative from General
Management, and one representative from the Water Department. The proposals
were scored based on the criteria established in the RFP which was: 10% for cost,
20% for schedule, 40% for technical requirements, 10% for clarity of proposal, 10% for
experience, and 10% for references. The average score for each proposer is as
follows (out of a maximum 100 points): Enovity 90, Conservation Associates 84,
TestMarcx 80, GLUMAC 79, Beaudin Ganze 67. All four representatives of the
selection committee ranked Enovity as the proposal that was the most advantageous
to the District. The cost of the Enovity proposal was $15,500.
4. FISCAL IMPACT
Sufficient funds exist within the FY09 budget for this study project. Future funding for
implementing the recommendations of the study would come from the rates and/or
grant/stimulus funding.
5. RECOMMENDATION
Award a contract for a base amount of $15,500 plus a 10% change order
authorization for an amount not to exceed $17,050 to Enovity for the TDPUD Building
Energy Use Assessment and Improvement Study.
Steven Poncelet Michael D. Holley
Public Information & Conservation Manager General Manager