HomeMy WebLinkAbout#7 Department Updates AGENDA ITEM #7
Public Utility District m
MEETING DATE: January 17, 2024
TO: Board of Directors
FROM:
SUBJECT: This item provides time for each Department to update the Board of
D i recto rs.
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
BACKGROUND:
ANALYSIS AND BODY:
CHIEF FINANCIAL OFFICER UPDATES
General Services:
• 1. Dual Port EV Charger installed and tested; Delivery of two Silverado EVs
Estimated in Q1 or Q2 of 2024 - Production begins in February 2024 or April
2024.
• 2. Productive vegetation management defensible space work, in partnership with
CaIFIRE, at 6170 Tanks site/Corp Yard: 8 days in November/December, 43 total
days of defensible space effort in 2023, 28 days dedicated to 6170 Tank
site/Corp Yard Property.
• 3. East Office Remodel RFP and Contract Documents drafted for review and
Facility Master Plan documents; anticipate review board workshop in Q1 of
2024.
Customer Service:
• 1. CallerlD pop-up sync between phone system and NISC customer service
software is now working!
• 2. Recruiting customer service agent (backfilling promotion created vacancy) has
been challenging. We anticipate full restart of recruiting cycle in Jan'24.
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• 3. Completed year-end closing/rolling cycles and input of new rates effective for
2024, Electric and Water.
Conservation:
• 1. Completing GHG Inventory Report for January Board meeting
• 2. Customer payment assistance for 2023 provided $13,130 to 43 accounts, for
an average of $305 per account,
Finance and Accounting:
• 1. Completed interim audit work with Moss Adams, good momentum for 2023
year-end close and preparation for full audit in Mar/Apr of 2024
• 2. Barcoding of warehouse project in 2024 will be great digitization/automation
project that will integrate and improve NISC workflow efficiencies.
• 3. Purchasing/Warehouse completed 10 cycle counts and assisted with 124
power poles and 83 transformers deliveries in 2023.
• 4. Work Orders processed 337 new service/panel upgrades and completed 250
work orders in 2023.
• 5. Accounting processed 3,354 accounts payable checks covering 6,670
invoices totaling over $59M in 2023. W2 and 1099 forms processing/filing is a
large project for Jan'24.
• 6. See attachment 1 for By the Numbers update for November 2023. The next
semi-annual financial report to Board is anticipated in March 2024.
Public Information Office and Strategic Affairs Department Updates
• CMUA/NCPA Capitol Day Monday February 5, 2024: District staff are again
preparing to participate in the annual California Municipal Utilities Association
(CMUA)/Northern California Power Agency (NCPA) Capitol Day in Sacramento.
This all-day event features the major State issues impacting public electric and
water utilities, includes presentations from leading State and industry experts,
and has targeted meetings with elected representatives, regulatory agencies,
and State leaders. District staff are working on meetings with our State
representatives (Senator Dahle and Assemblyperson Dahle) along with other
meetings focused on the important electric and water issues facing the greater
Truckee community. Capitol Day is also a great way to spend time with our
public electric and water utility partners and build relationships with key political
and industry leaders.
• APPA Advocates for $1.2 Billion in Funding for Transformers, Grid
Components: There has been significant concerns about the negative impacts
to electric utility operations resulting from the COVID supply chain crisis and
ongoing shortages, long lead times, and high prices. The District has not been
immune to supply chain challenges which could, if they continue, start to have a
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significant impact on Truckee's growth opportunities, electrification needs, and
housing.
The American Public Power Association and other energy-impacted trade
associations on Jan. 4 sent a letter to key congressional leaders voicing their strong
support of the Senate Energy and Water Development Appropriations bill's inclusion
of$1.2 billion in repurposed supplemental funding to bolster domestic transformer
manufacturing and other critical grid components. The letter was sent to Senate
Majority Leader Charles Schumer (D-N.Y.), Senate Minority Leader Mitch McConnell
(R-Kentucky), Sen. Patty Murray (D-Wash.), Senate Committee on Appropriations
Chair, and Sen. Susan Collins (R-Maine), Vice Chair of the Senate Committee on
Appropriations. APPA has made addressing the strained supply of distribution
transformers one of its top policy issues and District staff will continue to track the
impacts to current and future plans.
• District Collaborates with Truckee Fire on Adopt-a-Hydrant Campaign: Truckee
Donner Public Utility District and Truckee Fire Protection District are again
joining forces to encourage community members to help keep our community
safe by adopting a fire hydrant this winter. In a winter as snowy as last year,
clearing snow for access was a necessity and challenge for Truckee residents.
Despite the heavy load, many residents banded together to support TDPUD and
Truckee Fire's Adopt-a-Hydrant program, keeping critical fire hydrants available
in an emergency.
There are almost 3,000 fire hydrants in TDPUD and Truckee Fire service territory,
and while TDPUD and Truckee Fire clear some priority hydrants on main roads and
near critical infrastructure, it's not practical or feasible to task either agency with
providing the resources necessary to clear the thousands of hydrants in town
following each storm. This is why TDPUD and Truckee Fire are so grateful for the
community members who lend a hand keeping hydrants clear. The outreach
campaign includes a joint press release, social media, and other customer
communications.
Water Utility:
Water Deliveries:The water demand has leveled out for the first half of the winter season.The past
two months the demand curve has been relatively flat and very similar to the previous year.The
demand for the month of December was 2.7 mgd (million gallons per day) whereas the peak day this
year was 6.78 mgd (7/21/23). The following graphic details the overall demand for the 2023 calendar
year which is less than 2022. Currently we are tracking 13% less demand when 2023 is compared to
2022.
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Water Production(Gallons)
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January F&"i--, March ApM May June lily August September October November
�2023 Production �2022 Production 3 Vear Average Total Water Sold
The construction season of 2023 has concluded for the Water Department, which has been extremely
productive due to the support of the entire District. Currently,the contractors at the Pioneer Pump
Station have a proposed completion date of February 2024.
Proiect Updates:
All Capital Improvement Projects have concluded for the year during the month of December:
Tank(s)
Roundhill Tank rehabilitation project has been completed and returned to service.
6170-B Tank was erected this season and will add additional storage and redundancy to the
system.The coating system will need to be finished during the spring of 2024, due to the
requirements of the coating system.The coating system requires the exterior steel
walls to maintain a temperature of nearly 70 degrees while it is applied, which is difficult
to maintain during Truckee winters.
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Figure 1 Tank 6170 8 erected and weathered in for the approaching winter
Pump Stations
Red Mountain Pump Station
Red Mountain fire flow pump was installed, the plumbing is being welded and powder
coated during December.
Staff anticipates this project to conclude during January 2024.
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I
5
Pioneer Pump Station
Pioneer Pump Station has finished exterior construction and will resume construction during
January. Currently, the contractor is expecting to finish the pump station during February
2024. Work on the internal electrical system has been delayed due to equipment delays and the
delayed delivery of the generator fuel tank.
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Figure 2 Pioneer Pump Station Building is near completion and interior electric work is still underway.
Pipeline Projects
Pioneer Pipeline project has been completed and accepted.
Glenshire Pipeline project is complete except for one pressure-reducing station that will be finished
in spring.
Ski Run Pipeline project is still behind schedule and will not be completed till spring of 2024.
GOALS AND OBJECTIVES:
District Code 1.05.020 Objectives:
1. Responsibly serve the public.
2. Provide a healthy and safe work environment for all District employees.
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3. Provide reliable and high quality water supply and distribution system to meet
current and future needs.
4. Provide reliable and high quality electric supply and distribution system to meet
current and future needs.
5. Manage the District in an environmentally sound manner.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1.05.030 Goals:
1. Manage for Financial Stability and Resiliency
2. Environmental Stewardship: Create a sustainable resilient environment for all our
communities.
3. Engage with our customers and communities in a welcoming and transparent way to
identify opportunities.
4. Take the best of private sector thinking to modernize the utility and add value to our
communities.
5. Developing an inclusive culture drives organizational integration and success.
FISCAL IMPACT:
ATTACHMENTS:
1. ByTheN umbers.Nov2023
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TRLJCKEE DQNNER Public Utility District By the Numbers November 2023
Customer Billing Metrics
Electric Change to Prior Year Average per Month Water Change to Prior Year
141677 79 0.5% Number of Accounts 131604 83 0.6%
969 35 3.7% Billed Volume per Account 7J 64 (719) -9.1%
$ 0.1989 $ 0.012 6.3% Billed Dollars / Billed Volume $ 0.0151 $ 0.002 18.3%
$ 190 $ 15.57 8.9% Average Bill $ 106 $ 6.24 6.2%
$ 14.8 $ 0.5 3.4% Billed AR Past Due 90+ days $ 10.8 $ 1.3 13.4%
$OOOs as of month end(not an Average per Month)
Operating Financials
Electric Variance to Budget Dollars in Thousands Water Variance to Budget
$ 311983 (120) -0.4% Revenues $ 16,334 24 0.1 %
131684 1 ,013 8.0% - Expenses 9,625 400 4.3%
121411 (154) -1 .2% - Purchased Power L411 21 1 .5%
$ 51888 (978) -14.2% = Operating Net Result $ 5,299 (397) -7.0%
Excludes Depreciation(non-cash)operating expense
By the Numbers-Page 1 of 2
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�' TRUCKEE DONNER
Public Utility District By the Numbers November 2023
Capital Expenditures and Key • . serve Balances
Electric Variance to Budget Dollars in Thousands Water Variance to Budget
$ 41466 (2,287) -33.9% Capital Expenditures $ 13,487 (1 ,925) -12.5%
Variances-Red Over Budget Green Under Budget
$ 111543 7,454 182.3% Capital Reserve Balance $ 11069 1 ,069 -
$ 61736 6,736 - ® 2022 Debt Project Funds Bal. $ 3,550 3,550 -
$ 41816 (2,195) -31 .3% Rate Reserve Balance NA
$ 71468 546 7.9% Operating Reserve Balance $ 8,932 3,143 54.3%
By the Numbers-Page 2 of 2
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