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Home My WebLink About#17 Approval of Minutes AGENDA ITEM #17 Public Utility District m MEETING DATE: January 17, 2024 TO: Board of Directors FROM: Brian Wright, General Manager SUBJECT: Approval of the Minutes for December 6, 2023 ATTACHMENTS: 1. December 6, 2023 Meeting Minutes (1) Page 1 of 1 Page 104 of 109 TRUCKEE DONNER PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA 6:00 PM, WEDNESDAY, DECEMBER 6, 2023 MINUTES 1. Call to Order The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:02 p.m. by President Bender. 2. Roll Call Directors Present: Harris, Finn, Aguera, and President Bender. Absent: Vice President Laliotis. Employees Present: Brian Wright, Mike Salmon, Jillian Steward, Chad Reed, Scott Crow, Jared Carpenter, Steven Poncelet, Sarah Kraker. Consultants Present: Steve Gross, District Counsel and Pam Hurt-Hobday, Pamela Hurt Associates. 3. Pledge of Allegiance Director Aguera lead the Pledge of Allegiance. 4. Changes to the Agenda No changes to the Agenda. 5. Public Comment — This is time set aside for the public to address the Board on any matter not on the agenda. Testimony related to any agendized matter should be addressed at the time that that item is considered. No public comment. DIRECTOR UPDATE 6. This item provides time for Directors to comment on any item within the purview of the District. Director Finn extended wishes for a happy holiday and thanked employees for their work. Director Aguera thanked employees. Director Harris gave an update on Association of California Water Agencies JPIA Page 105 of 109 Truckee Donner Public Utility District December 6, 2023 Minutes regarding cyber security and wildland fire coverage. She acknowledged Veterans Day and thanked all veterans, and she thanked employees. President Bender reminded everyone of Pearl Harbor Day on December 7tn DEPARTMENT UPDATE 7. This item provides time for the General Manager to update the Board. General Manager Wright shared a comprehensive year-end report will be provided in January. PUBLIC HEARING - NONE CONSENT CALENDAR 8. Consideration to Dispense with the Public Bid Process for Heavy Duty Vehicle Repairs a) Dispensed with competitive bidding. b) Authorized the General Manager to negotiate directly with vendors for Heavy Duty Truck Repair services. 9. Consideration for Approval of the 2024 Wage Range Schedule for Represented Employees Approved of the 2024 Wage Range Schedules for the District's IBEW Local 1245 represented staff. 10. Appoint the General Manager as District Negotiator for Unrepresented Employee Compensation and Benefits Update Board of Directors appointed the General Manager as the District's negotiator for management, engineering and technical staff compensation and benefits. 11. Consideration of Payment to the Town of Truckee for Water Infrastructure Associated with the Town's 2021 Paving and Drainage Project. Authorized the General Manager to remit payment to the Town of Truckee for the total District expenditure of$111,700.00 plus a ten percent change order allowance for a total authorization not to exceed $122,870.00. 12. Consideration to Approve the Purchase of a New Electric Line Crew UTV Authorized the General Manager to execute a contract with Roseville Honda of Roseville, CA, for a Honda Pioneer 1000-6 Deluxe Crew UTV in the amount of $45,471, plus a 15% change order authorization, for a total not to exceed amount of $52,292, plus taxes and fees. There were no public comments on the consent calendar. Director Aguera 2 Page 106 of 109 Truckee Donner Public Utility District December 6, 2023 Minutes inquired about the Honda Pioneer Deluxe Crew UTV, and General Manager Wright responded. Director Harris moved and Director Finn seconded to approve Consent Calendar items 8-12. The motion passed (4 ayes, 1 absent, Laliotis) by roll call vote. ACTION ITEMS 13. Consideration of FY24 Annual Contract and Procurements a) Authorized the routine annual procurements totaling $11,857,800 from the vendors listed in attachment 1. b) Authorized the General Manager to execute the required documents necessary to procure the products and services listed in attachment 1. Michael Salmon, Chief Financial Officer, presented the staff report and fielded questions from the Board. There were no public comments. Director Harris asked about vector solutions coverage, Requests for Qualifications, and increase of $2.1 million over last year for annual procurements. Staff responded to questions. Following Board discussion, Director Finn moved and Director Aguera seconded to approve staff recommendation. The motion passed (4 ayes, 1 absent, Laliotis), by roll call vote. 14. Consideration Adoption of Resolution 2023-16 Approving a Qualified Use Certificate for a Prepaid Gas Contract Adopted Resolution No. 2023-16 Authorizing a Tax Certificate and Agreement for UAMP's Payson Power Project, and Related Matters Jared Carpenter, Electric Utility Director, presented the staff report and responded to questions. There were no public comments. General Manager Wright provided explanation that this bond and gas purchase is being used for energy for the service area. Director Harris moved, Director Finn seconded to approve staff recommendation. The motion passed (4 ayes, 1 absent, Laliotis), by roll call vote. WORKSHOP 3 Page 107 of 109 Truckee Donner Public Utility District December 6, 2023 Minutes 15. TDPUD Strategic Plan Board Initiatives Mid-Cycle Review Received this report and provided input and direction to staff. The Strategic Plan Board Initiatives were reviewed by Pam Hobday, Pam Hurt Associates; Steven Poncelet, PIO Strategic Affairs Director; Chad Reed, Water Utility Director; Jared Carpenter, Electric Utility Director; and Scott Crow, IT Di rector/CIO. Public Comment: Courtney Morrell expressed support for a feasibility study for broadband, and she asked about the status of mapping for undergrounding the service area. General Manager Wright responded. The Board reviewed and provided input on each initiative including Service Reliability and Safety, Net Carbon Reduction, Local Watershed Stewardship, and Community Broadband. By consensus, Community Broadband remained as an Initiative to examine the community benefit with a funding partner and without additional costs. SPECIAL BUSINESS 16. 2024 Board Meeting Schedule Approved the Board Meeting Schedule for 2024 General Manager Wright gave the staff report. Director Harris moved, Director Aguera seconded to approve staff recommendation to schedule one regular Board meeting a month on the first Wednesday of the month with the exception of the January meeting being scheduled on the third Wednesday of the month. The motion passed (4 ayes, 1 absent, Laliotis), by roll call vote. 17. Board Election of Officers The Board of Directors nominated and elected the Board President and Board Vice President for the next twelve months. Director Harris moved and Director Aguera seconded to nominate and appoint Jeff Bender as President and Christa Finn as Vice President of the Truckee Donner Public Utility District Board for the 2024 calendar year. The motion passed (4 ayes, 1 absent, Laliotis), by roll call vote. The Truckee Donner Public Utility District Board meeting was recessed at 8:20 p.m. to the Finance Corporation Board meeting. The meeting was reconvened at 8:23 p.m. ROUTINE BUSINESS 4 Page 108 of 109 Truckee Donner Public Utility District December 6, 2023 Minutes 18. Minutes for Meetings September 6, September 20, September 25, October 4, October 18, and November 1, 2023 Director Harris commented there is no location of meetings in the minutes. Director Finn moved and Director Harris seconded to approve the meeting minutes as listed contingent on addition of meeting locations. The motion passed (4 ayes, 1 absent, Laliotis), by roll call vote. 19. Approve the Treasurer's Report for November and December 2023 Director Aguera moved and Director Finn seconded to approve the Treasurer's Report for November and December 2023. The motion passed (4 ayes, 1 absent, Laliotis), by roll call vote. CLOSED SESSION 20. Closed Session Pursuant to Government Code Section 54957.6, Conference with labor Negotiator(s); Brian Wright, General Manager for the Un-Represented Employees At 8:27 p.m. President Bender recessed the meeting to Closed Session for the purpose stated above. The meeting reconvened at 9:24 p.m. with no reportable action. ADJOURNMENT MEETING ADJOURNED AT 9:26 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jeff Bender, President Respectfully Submitted, 5 Page 109 of 109