HomeMy WebLinkAbout2023-11-01 Min - Board DocuSign Envelope ID:C9ADC7A9-7F44-423D-86AC-61524D68076A
REGULAR MEETING MINUTES
NOVEMBER 1, 2023
1. Call to Order
The meeting of the Board of Directors of the Truckee Donner Public Utility District was
called to order at 6:OOpm by President Bender.
2. Roll Call
Directors: Harris, Finn, Aguera, Vice President Laliotis, and President Bender.
EMPLOYEES PRESENT: Brian Wright, Mike Salmon, Jillian Steward, Chad Reed,
Scott Crow, Neil Kaufman, Jared Carpenter, Steven Poncelet,Sarah Kraker, Trey
Griffin.
CONSULTANTS PRESENT: Steve Gross, District Counsel.
3. Pledge of Allegiance
Brian Wright led the pledge of allegiance
4. Changes to the agenda
No changes to the Agenda.
5. Public Comment— This is time set aside for the public to address the Board on any
matter not on the agenda. Testimony related to any agendized matter should be
addressed at the time that that item is considered.
(The public may comment on any subject that is not on the agenda. Each
speaker will be limited to three minutes, but speaker time may be reduced at
the discretion of the Board President if there are a large number of speakers
on any given subject.)
No Public Comment.
DIRECTOR UPDATE
6. This item provides time for Directors to comment on any item within the purview of
the District.
DEPARTMENT UPDATE
7. This item provides time for the General Manager to update the Board
PUBLIC HEARING
8. Conduct Public Hearing Regarding Adoption of Proposed Changes to Electric
Utility Rates and Consideration of Ordinance 2023-01 Setting Electric Rates, Time
DocuSign Envelope ID:C9ADC7A9-7F44-423D-86AC-61524D68076A
of Use Rates, and Power Cost Adjustment for FY24 and FY25.
A) Conduct a Public Hearing for the purpose of receiving input on the adoption
of proposed Electric Rates and Power Cost Adjustment; and
B) Approve Ordinance 2023-01 setting Electric Rates, and Power Cost
Adjustment for FY24 and FY25, taking effect 30 days from adoption and
implemented with the first bill printed after January 1st of each year beginning
in 2024, as applicable.
No public comment. President Bender called for public comment, seeing none.
Director Finn moved, Vice President Laliotis seconded to approve , with all changes
and revisions, additions and clarifications from the board regarding Oridinance 2023-01.
The motion passed (5-0), by roll call vote.
9. Conduct a Public Hearing regarding Budget FY2024 & FY2025 and Consideration
of Adopting Resolution 2023-15 approving Budget for FY2024 and FY2025
A) Conduct a public hearing on the Budget for the FY24 and FY25 Budget; and
B) Adopt Resolution 2023-15 approving the Budget for FY24 and FY25
No public comment. President Bender called for public comment, seeing none.
Vice President Laliotis moved, Director Aguera seconded to approve the Public Hearing
regarding Budget FY 24 & 25, and adopting Resolution 2023-15. The motion passed
(5-0), by roll call vote.
CONSENT CALENDAR
10. Consideration of a Contract Amendment for the FiberBoard and Martis Valley Well
Rehabilitation Project
Authorize the General Manager to execute a contract amendment with Carson
Pump LLC. in the amount of $1,846.00 to the Fibreboard and Martis Valley
Well rehabilitation project for a new not to exceed amount of $213,475.
11. Consideration to Dispense with Competitive Bidding and Negotiate Directly with
Vendors for the FY24 Procurement of Electric Motor Repair services
A) Make a finding to dispense with competitive bidding for the FY24 Electric
Motor Repair services.
B) Authorize the General Manager to negotiate directly with vendors for the
FY24 procurement of Electric Motor Repair Services for a not to exceed
amount of$150,000.
12. Consideration of Contract with TMG — Consulting Engineers for an Electric Utility
Supervisory Control and Data Acquisition (SCADA) Scoping Study
DocuSign Envelope ID:C9ADC7A9-7F44-423D-86AC-61524D68076A
Authorize the General Manager to execute a contract with TMG — Consulting
Engineers to perform a Supervisory Control and Data Acquisition (SCADA)
Scoping Study for an amount not to exceed of$23,500, plus a ten percent
change order allowance of$2,350, for a total authorization not to exceed
$25,850.
President Bender called for public comment, seeing none.
Vice President Laliotis moved, Director Finn seconded to approve the Consent
Calendar . The motion passed (5-0), by roll call vote.
ACTION ITEMS
13. Final Closeout of the Pioneer Trail Pipeline Construction Contract
Adopt Resolution 2023-14 accepting the Pioneer Trail Pipeline project as
complete and authorize the filing of the Notice of Completion.
President Bender called for public comment, seeing none.
Vice President Laliotis moved, Director Harris seconded to approve staff
recommendation . The motion passed (5-0), by roll call vote.
14. Consideration of a Professional Services Contract with NV5 for Battery Energy
Storage System Assessment
Authorize the General Manager to execute a contract with NV5 to perform a
preliminary sizing and procurement support for Battery Energy Storage
Systems (BESS) in an amount of $55,000, plus a ten percent change order
allowance of$5,500 for a total authorization not to exceed $60,500.
President Bender called for public comment, seeing none.
Vice President Laliotis moved, Director Finn seconded to approve staff
recommendation. The motion passed (5-0), by roll call vote.
CLOSED SESSION
Entered Closed session at 8pm
15. Closed Session Pursuant to Government Code Section 54956.9(d)(2), Conference
with Legal Counsel, Exposure to Litigation, One Case.
No reportable action.
ADJOURNMENT
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
DocuSign Envelope ID:C9ADC7A9-7F44-423D-86AC-61524D68076A
DocuSigned by:
L8ABD79C2FAC1409
Jeff Bender, President
DocuSigned by:
Respectfully Submitted,L17111,1111111':"
Brian Wright General Manager