HomeMy WebLinkAbout#8 LPG Gas Conversion Agenda Item # 8
DONNER
DistrictI IF Public Utility
CONSENT
To: Board of Directors
From: Kathleen Neus
Date: November 18, 2009
Subject: Consideration of a Resolution Accepting Final Completion for the
LPG to Natural Gas Conversion Project
1. WHY THIS MATTER IS BEFORE THE BOARD
The LPG to Natural Gas Conversion project for the District Office Complex is
complete.
2. HISTORY
The transition from propane to natural gas for heating has been identified as a means
of significant savings to the District. The Board previously awarded the Natural Gas
Line Conversion project to B & B Plumbing of Truckee at the September 16th Board
meeting.
3. NEW INFORMATION
B & B Plumbing completed the natural gas conversion the week of October 26th.The
District has been on natural gas heat since October 20th. David Carvin of Ainsworth
Associates; the engineering company that was hired to to design the natural gas
conversion, completed the final inspection for the District on November 6th. The
project is now complete.
There were no change orders for this project.
4. FISCAL IMPACT
There is sufficient funds in the approved fiscal year 2009 budget to pay for the
conversion.
The original bid amount was $24,769 plus a 10% change order authorization. As
there was no change order authorized, the total amount of the conversion project was
$24,769.
5. RECOMMENDATION
Adopt the attached draft resolution accepting the LPG to Natural Gas Conversion
project as complete and authorize the filing of the Notice of Completion.
Michael D. Holley
General Manager
Ex UCKEE A
Public Utility Distri
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R solution No. 2009 - XX
LPG to Natural Gas Conversion Project
WHEREAS,the Board of Directors of the Truckee Donner Public Utility District made the determination
to undertake the project of converting the District Complex to Natural Gas for heating: and
WHEREAS, B & B Plumbing of Truckee was selected by the District to perform the work; and
WHEREAS, Senior Designer of Ainsworth Associates, David Carvin, now certifies the completion of the
project; and
WHEREAS, the District's General Manager, Michael D. Holley, has recommended that the work be
accepted by the District;
NOW, THEREFORE, IT IS HEREBY RESOLVED, by the Board of Directors of the District as follows:
1. That the District hereby accepts the LPG to Natural Gas Conversion as complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of
Completion, a copy of which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the monies retained from the
contractor payments be released to the contractor if no claims have been made to the District
by material suppliers, laborers or sub-contractors.
PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District in a
meeting duly called and held within said District on the 18th day of November 2009 by the following roll
call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
J. Ron Hemig, President of the Board
ATTEST:
Michael Holley, Clerk of the Board
RECORDING REQUESTED BY:
Truckee Donner Public Utility District
WHEN RECORDED, RETURN TO:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Post Office Box 309
Truckee, CA 96160
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX-NONE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the name and address of the public entity for whom the improvement project was done, as
owner thereof, is the Truckee Donner Public Utility District, Post Office Box 309, Truckee, CA
96160.
2. Nature of interest or estate of owner: LPG to Natural Gas Conversion for heating the District
Complex.
3. That on November 18, 2009 the hereinafter described improvements were accepted as complete
pursuant to Resolution 2009-XX of the Truckee Donner Public Utility District, the awarding authority.
4. That the subject improvements of the Notice are generally described and identified as follows:
LPG to Natural Gas Conversion.
5. That the name and address of the contractor for such project was: B & B Plumbing, Inc., 11172
Trails End, Truckee, CA 96161 (mailing address: Post Office Box 3129 Truckee, CA 96160).
1 certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
Dated: TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Michael D. Holley, General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE
Legal References: CC-3093,CCP-2003 (oath), 2015.5(unsworn statement)