HomeMy WebLinkAbout8 Motor Control Center Agenda Item # 8
TRUCKEE� ,
Public Utility District I
CONSENT
To: Board of Directors
From: Ed Taylor
Date: May 06, 2009
Subject: Consideration of the Award of a Contract to Purchase Motor Control
Center
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of$15,000.
2. HISTORY
The Fibreboard Well was drilled and developed in the Fall of 2008 and is in the
beginning phase of final construction. An important component of this well is the motor
control center (MCC). From the design work that was done, staff created a set of
specifications and contract documents for the MCC for the Fibreboard Well.
3. NEW INFORMATION
On April 10, 2009 the District issued a request for bids for the Fibreboard Well MCC
purchase. A copy of Request for Bids is attached.
Three bids were received. The bid from Wedco, Inc. was found to be non-responsive
because they did not sign the bid. The lowest responsive bid was from Rexel in the
amount of$22,790.00. A bid summary is included in the following table.
Supplier Total Amount of Bid Responsive
Rexel Electric Supply $22,790.00 Yes
Gra bar Electric $23,313.00 Yes
Wedco, Inc. $24,300.00 No
4. FISCAL IMPACT
Sufficient funds exist in the Fibreboard Well project budget for this purchase.
5. RECOMMENDATION
A. Award the contract for electrical equipment in the amount of $22,790.00 (plus tax)
to Rexel.
B. Authorize the transfer of $22,790.00 (plus tax) from Water Facilities Fees to the
Water Department Operations fund.
i
Ed T ylor Michael D. Holley
Water Utility Manager General Manager
REQUEST FOR BIDS
NOTICE IS HEREBY GIVEN to prospective bidders that sealed bids will be received by the
Truckee Donner Public Utility District for the purchase of the following:
• Electrical Equipment for the Fibreboard Well
Bid Opening: 3:00 PM, Wednesday, April 29, 2009
Each bid must conform to the requirements of the specifications, which may be obtained by
contacting Sara Owens, (530)582-3956.
The Truckee Donner Public Utility District specifically reserves the right to reject any and all
bids, waive irregularities or informalities in any or all bids, be the sole judge of the suitability of
the items offered and to accept any bid that it determines to be in its best interest.
UCKI�r ■ OI,I II , Sara Owens
Public Utility District Contract Administrator
TRUCKEE DONNER P.U.D.
P. O. Box 309 -11570 Donner Pass Road
Serving you since 1927 Truckee, CA 96160