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Home My WebLink About#7 Directors Updates AGENDA ITEM #7 Public Utility District m MEETING DATE: February 7, 2024 TO: Board of Directors FROM: Jared Carpenter, Electric Utility Director Chad Reed, Water Utility Director Scott Crow, IT Director/CIO Michael Salmon, Chief Financial Officer Jillian Steward, Human Resources Director SUBJECT: This item provides time for each Department to update the Board of D i recto rs. APPROVED BY: Brian C. Wright, General Manager RECOMMENDATION: BACKGROUND: ANALYSIS AND BODY: Electric Utility: • Power Supply Update: December 2022 experienced a 10% higher demand than December 2023. • Power Outage on 1/10/2024: A transmission line broke at 5:45 PM causing Tahoe Donner and Donner Lake substations to go offline. Repair and restoration to most of Tahoe Donner was completed in about 2 hours, while the remaining services were completed around 1:00 AM on 1/11/2024. A transmission line failure is a very rare occurrence for TDPUD, so added attention was placed on understanding why it failed and creating solutions. Image Description: The location of the failure was in a precarious location along Donner Lake Rd Page 1 of 8 Page 4 of 73 r r o _ P` Image Description: Staff repairin the han in top phase conductor a 49" �iii� G � , 3 Page 2 of 8 Page 5 of 73 Ima a Descri tion: The broken conductor Water Utility: Water Deliveries: The water demand has leveled out for the first half of the winter season reducing the number of wells needed to supply demand. The demand for the month of January was 2.5 mgd (million gallons per day)whereas the peak day for last year was 6.78 mgd (7/21/23). The following graph details the overall demand for the 2024 calendar year. Since only one month has elapsed in the new year, the month-to-month comparison of 2023 versus 2024 total demand for the system was 8% less. Water Production Gallons) 9W,eW,000 250,OW,000 20n,000,000 ISO,G00,110 i� V SO,000,OW ry! a� lal =emary Mrcr, April May June NFy August XP"— 0—I" f—.l- December ■2024 Production ■2023 Production e3 Year Average 2024 Capital Projects: The Water Department is planning to have another robust capital improvement year for 2024. Currently, the capital improvement plan for the Department is $4.9million. Some of the key projects slated for this summer are: • Nearly 6000 linear feet of pipe installed Page 3 of 8 Page 6 of 73 • 5 Master meters at key pump stations • One Well Rehabilitation • Two water tank rehabilitations • Four pressure reducing sites to be completely rehabilitated • Falcon Point Site Generator • Hirschdale Pipeline (intertie) • Ski Run Tank Construction As of the date of this staff report, the Water Department has either bid or awarded 49% of the total $4.9million allotted for 2024. The remaining 50% will be put out to bid this spring, so ample time exist to finish these projects prior to December 2024. Information Technology: • Digital Mobile Radio (DMR) coverage survey concluded this week. We'll use this information to help improve our radio communications for both Electric and Water Crews. • Digitized meter locator cards have been added to the District's production GIS database for easier management and accessibility. • Replaced aging hyperconverged infrastructure with new environment and configured in High Availability (HA) between the District's data centers for resiliency. • Migrated old file servers to new environment. • Multi Department project with NISC to improve efficiencies including mapping and staking for utility design and construction processes, cloud-based timesheet system allowing employees to manage their timesheets from an "app", and a barcoding solution for warehouse inventory management. • Work continues to bring fiber optics to the new Pioneer Trails water pump station. • Planning stage of bringing a secondary Internet circuit online for District networking and communications to mitigate network outages from a single carrier. • Working with community partners to participate in TNT Tech Teens with local high school students this spring - more to come! General Services: • Internal committee evaluating wrap style options for new EV Silverados, EVs delivery is late-Q1 to mid-Q2 range. TRUCKEE DONN PUBLIC UTILITY DIS71 • Annual fire alarm and extinguisher inspections and testing completed • UTV vehicle ordered. Delivery anticipated in March 2024 • A new utility equipment trailer was delivered in January. Page 4of8 Page 7 of 73 Customer Service: • Billing quality control for new 2024 rates, electric and water, is a comprehensive effort in January. • Implementation started on the customer-facing Smarthub redesign website. Finance and Accounting: • Annual tax forms processed, issued, and filed timely (1099, W-2, 1096) • The number of W-2s issued for 2023 was 90 (89 in 2022). • Processed special payroll check run for Longevity, Clothing Allowance, Safety Incentive, Water Certification Incentive, and Unrepresented retro-pay to 1/1 processed • Year-end closing books on 2023 is ongoing, preparing for the annual audit in March/April. • In January, we received the GFOA Certificate of Excellence Award for the 2022 ACFR • Annual State Controller's Financial Report filed timely in January (a detailed financial regulatory filing) Conservation: • The GHG Inventory Report is uploaded to the website (https://www.tdpud.org/departments/greenhouse-gas-inventory) • Year-end reporting for 2023 program year in process, will have results later this month. • Collaborative meetings with Water to start energy/ghg project identification (water-energy nexus) • Working with IT team to integrate SCADA data with federated database so that conservation can perform EDA (exploratory data analysis) • Post-EDA, begin testing pumping efficiencies at each well starting with Old Greenwood • With roll-out, Tech(s) will start collecting energy data at each water facility on lighting and heating equipment • The solar industry in CA has new rules for IOU utilities with new rates that only apply to new solar installations and only for the customers of PG&E, Southern California Edison and San Diego Gas & Electric. Below chart shows the rush of installs in advance of the new rules (rates). The District will be working on new net metering rates (NEM) for solar in 2024. Page 5 of 8 Page 8 of 73 Steep decline in California's rooftop solar applications Consumers rushed to beat an April,2023 dead line to avoid being paid lower rates for solar power they sell back to the grid. That drove a dramatic increase in homeowners'solar interconnection applications for three months.But that was followed by a 90%decline last May compared to May,2022.Applications have started to tick back up,but slowly. 80,000 60,000 40,000 20,000 MENEM moll 3,989 Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Cct 2021 2022 2023 2023 Chart John Osborn 'Agostino,CaUatters•Source:California Distributed Generation statistics•Get the data•created with Datawrapper Human Resources and Risk Staffing • On January 26th we said congratulations and goodbye to Electrician, Chuck Fillman who retired after 44 years of hard work,the last 10 being here at the District.Thank you for your service here at the District and best of luck in retirement Chuck! • On January 29th we welcomed two new employees to the District-Sean McMahon, Electric Engineer and Haley Roblez, Customer Service Representative. • Congratulations to Trey Griffin who was promoted to Senior Network Administrator, and Pano Valcanas who was promoted to Business Intelligence Architect on January 29th. • We do not have any current openings as we finalize the job descriptions for positions approved at the January 17th Board Meeting. We expect to have these posted as open positions within the first week or so of February. Culture • 2/07- Frozen Yogurt Bar for our February Birthday and Anniversary celebration (February 6th is National Frozen Yogurt day) • 2/08-Super Bowl Potluck Recognition • Our January Core Values Recognition Winner was Journeyman Lineman,Zack Meyers for Accountability. Page 6 of 8 Page 9 of 73 Staff Development • Our annual performance evaluation process is underway and should be wrapped up by mid- February. • 1/24-All Staff meeting which included presentations by Electric Utility Director Jared Carpenter and Substation Lineman/Inspector Shannon Hoyt about a recent power outage and lessons learned. Jared also taught staff some of his tips and tricks to solve a Rubik Cube in preparation of a contest at our next All Staff meeting! Safety&Risk • On 1/04/24 we had a hands on fire extinguisher training supplemented with an online module training. • All staff is currently working on completing online NIMS (National Institute Management System)training in preparation of our updated Emergency Operations Plan and workshops in the spring. The Board can expect an update on this new plan upon its completion. RISK AND SAFETY DASHBOARD 01/2023 — 12/2023 Total# Incidents for 2023 Incidents type for YTD Incidents totals per department Property oanmge ,, c ryy g Vehicle Main lenan- 66 E9vpmem Damage CUM(— - - Cusramer Service' Empbyee Injury-(Mb Conp) 1 Fp Emppyee Bury-(WM.114a WV; 6 Fadlity Mainlenarrce EYslri[Operabons 29 Near kin, 5 6 Risk Management — 6 Outer =2 Conran for lnWenr -2 water operations Whlrn 29 l9WbM I*"Cam{nrhun 1pm rml Fire ■I a 5 10 15 30 25 F"Ylaltt^YI'Mmgmp 5 - I Ertaleae nj✓r iklXintien Qrly 1 Employee Injuries by cause 2023 Employee Injuries Ws by Departmene e ErrlWyee Injury•(Work Corp) 6 �a a $ Employee Injury-(N.Ift Pion Only) B 2 0 1 3 S 4 5 6 g warer OperNlons Elecmc operatons Irjuries 13,iun enr W!rWWAII ECul,PuncWm,"pelnjureCBy W Fal,Slip,or Trip Injury EWi Ureaus Causes ■SAmorinjury By ■5lruckor1njuea By ■Emprnyce Injury-JIUMClipn 000 RDWOeelnjury-(WoMcorvp � n � INSPECTIONSHEALTH + SAFETY DASHBOARD January 2024 Page 7 of 8 Page 10 of 73 GOALS AND OBJECTIVES: District Code 1 .05.020 Objectives: 1. Responsibly serve the public. 2. Provide a healthy and safe work environment for all District employees. 3. Provide reliable and high quality water supply and distribution system to meet current and future needs. 4. Provide reliable and high quality electric supply and distribution system to meet current and future needs. 5. Manage the District in an environmentally sound manner. 6. Manage the District in an effective, efficient and fiscally responsible manner. District Code 1 .05.030 Goals: 1. Manage for Financial Stability and Resiliency 2. Environmental Stewardship: Create a sustainable resilient environment for all our communities. 3. Engage with our customers and communities in a welcoming and transparent way to identify opportunities. 4. Take the best of private sector thinking to modernize the utility and add value to our communities. 5. Developing an inclusive culture drives organizational integration and success. FISCAL IMPACT: ATTACHMENTS: None Page 8 of 8 Page 11 of 73