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HomeMy WebLinkAbout#11 District pipeline 2024 contract AGENDA ITEM #11 Public Utility District m MEETING DATE: February 7, 2024 TO: Board of Directors FROM: Neil Kaufman, System Engineer Chad Reed, Water Utility Director SUBJECT: Consideration of Approval to Award the District Pipeline Replacement-2024 Construction Contract _t ev APPROVED BY: Brian C. Wright, General Manager RECOMMENDATION: Award the District Pipeline Replacement — 2024 contract to Hansen Brothers Enterprises in the amount of $2,953,189.50, plus a ten percent change order allowance of $295,310.50 for a total authorization not to exceed $3,248,500. BACKGROUND: The Truckee Donner Public Utility District Strategic Plan identified five Board goals to achieve the District's mission statement of "reliable, high-quality utility and customer service". The first goal identified in the District's Strategic Plan is to "Manage for financial stability and resiliency". Within this goal, the District identified annual pipeline replacement projects as a high priority. In support of these goals, each year the District identifies and prioritizes water pipeline replacement projects to reduce water loss and ensure infrastructure reliability. Prioritization of pipeline replacement projects are typically based on the following criteria: • Pipe in poor condition requiring repeated repairs; • Aging pipes approaching the end of their life cycle; or • Undersized pipe does not meet current construction standards (typically 4-inch diameter and smaller). ANALYSIS AND BODY: The District Pipeline Replacement — 2024 project covers about 5,900 feet of pipeline at three locations along Northwoods Boulevard in the Tahoe Donner area. These pipeline segments are shown in the attached figure. The Town of Truckee plans to repave the Northwoods Boulevard loop during the summer of 2025, and the District has coordinated with the Town to perform this pipeline replacement work in 2024 before the paving work is done. Page 1 of 4 Page 20 of 73 The bid documents for the 2024 project were structured with a base bid covering about 4,800 feet of pipeline with an additive alternate for an additional 1,100 feet of pipeline. The bid opening was held at 10.00 am on January 24, 2024. Seven bids were received: SUMMARY OF BIDS Bidder Location Base Bid Base Bid + Responsive Additive Alternate Hansen Grass Valley, $2,323,799.27 $2,953,189.50 Yes Brothers CA Rapid Carson City, $2,562,342.30 $3,210,012.30 Yes Construction NV Ruppert Inc. Truckee, CA $2,541,867.00 $3,242,935.00 Yes Resource Sparks, NV $2,707,266.00 $3,464,686.00 No Development FW Carson Incline Village, $2,840,282.00 $3,599,774.00 Yes NV Q&D Sparks, NV $3,094,003.00 $3,869,528.00 Yes Construction Ames West Valley $3,620,130.00 $4,665,295.00 Yes Construction City, UT Following a review of all submitted bids for responsiveness and compliance with District specifications, staff identified Hansen Brothers Enterprises as the lowest responsive bidder. It should be noted that Resource Development did not include acknowledgment of Addendum #1 in its bid. That caused its bid to be considered as non-responsive. In addition to the construction contract, the District will retain outside consultants to perform construction inspection, environmental services, and geotechnical testing for this project. The costs for this work are: Construction Inspection — CME — Estimated at $125,000 Environmental Services — Inland Ecosystems — Estimated at $5,000 Geotechnical Testing — NV5 — Estimated at $60,000 As part of the annual procurement process, the Board of Directors approved the contract for NV5 on December 6, 2023. The CME is presented to the Board for consideration under a separate item this evening. GOALS AND OBJECTIVES: Page 2 of 4 Page 21 of 73 District Code 1 .05.020 Objectives: 1. Responsibly serve the public. 3. Provide reliable and high quality water supply and distribution system to meet current and future needs. 6. Manage the District in an effective, efficient and fiscally responsible manner. District Code 1 .05.030 Goals: 1. Manage for Financial Stability and Resiliency 2. Environmental Stewardship: Create a sustainable resilient environment for all our communities. FISCAL IMPACT: Pipeline replacement is an annual recurring item within the capital budget and a 10- year capital improvement plan of the water utility, with a ten-year annual average of $2.33M. The water utility's approved capital budget for FY24 included $1.946M for 3500 feet of pipeline replacement, equating to $556 per foot. The budget also included $338,000 for a new pipeline, which is now known to be delayed to a linked project currently planned for 2027. Fiscal Impact Components ($000s) $3.249 for the pipeline replacement construction contract (this agenda item) $0.190 other project costs (inspection, geotechnical testing) associated with this project Total estimated cost of $3.439 $1.946 budget 2024 pipeline replacement Additional $1,493 variance to budget $4.878 Water's FY24 system capital project total budget + $1.493 variance for pipeline replacement - $0.380 known new pipeline project delayed to 2027 _ $5.991 Water's FY24 system capital project total forecast The above represents a $1.113 or 23% variance over the FY24 water system capital project budget. The water utility had an operating reserve fund balance of $7.7M as of 12/31/2022, which is $2.1 M greater than the minimum balance per District policy. The 2023 year-end balance is also forecast to be $2M+ above the operating policy minimum balance. Therefore, there are additional funds that can be used to fund this additional expenditure. Page 3 of 4 Page 22 of 73 ATTACHMENTS: 1. 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