HomeMy WebLinkAbout#11 District pipeline 2024 contract AGENDA ITEM #11
Public Utility District m
MEETING DATE: February 7, 2024
TO: Board of Directors
FROM: Neil Kaufman, System Engineer
Chad Reed, Water Utility Director
SUBJECT: Consideration of Approval to Award the District Pipeline
Replacement-2024 Construction Contract
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APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Award the District Pipeline Replacement — 2024 contract to Hansen Brothers
Enterprises in the amount of $2,953,189.50, plus a ten percent change order allowance
of $295,310.50 for a total authorization not to exceed $3,248,500.
BACKGROUND:
The Truckee Donner Public Utility District Strategic Plan identified five Board goals to
achieve the District's mission statement of "reliable, high-quality utility and customer
service". The first goal identified in the District's Strategic Plan is to "Manage for
financial stability and resiliency". Within this goal, the District identified annual pipeline
replacement projects as a high priority. In support of these goals, each year the District
identifies and prioritizes water pipeline replacement projects to reduce water loss and
ensure infrastructure reliability. Prioritization of pipeline replacement projects are
typically based on the following criteria:
• Pipe in poor condition requiring repeated repairs;
• Aging pipes approaching the end of their life cycle; or
• Undersized pipe does not meet current construction standards (typically 4-inch
diameter and smaller).
ANALYSIS AND BODY:
The District Pipeline Replacement — 2024 project covers about 5,900 feet of pipeline at
three locations along Northwoods Boulevard in the Tahoe Donner area. These pipeline
segments are shown in the attached figure. The Town of Truckee plans to repave the
Northwoods Boulevard loop during the summer of 2025, and the District has
coordinated with the Town to perform this pipeline replacement work in 2024 before the
paving work is done.
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The bid documents for the 2024 project were structured with a base bid covering about
4,800 feet of pipeline with an additive alternate for an additional 1,100 feet of pipeline.
The bid opening was held at 10.00 am on January 24, 2024. Seven bids were
received:
SUMMARY OF BIDS
Bidder Location Base Bid Base Bid + Responsive
Additive
Alternate
Hansen Grass Valley, $2,323,799.27 $2,953,189.50 Yes
Brothers CA
Rapid Carson City, $2,562,342.30 $3,210,012.30 Yes
Construction NV
Ruppert Inc. Truckee, CA $2,541,867.00 $3,242,935.00 Yes
Resource Sparks, NV $2,707,266.00 $3,464,686.00 No
Development
FW Carson Incline Village, $2,840,282.00 $3,599,774.00 Yes
NV
Q&D Sparks, NV $3,094,003.00 $3,869,528.00 Yes
Construction
Ames West Valley $3,620,130.00 $4,665,295.00 Yes
Construction City, UT
Following a review of all submitted bids for responsiveness and compliance with District
specifications, staff identified Hansen Brothers Enterprises as the lowest responsive
bidder. It should be noted that Resource Development did not include acknowledgment
of Addendum #1 in its bid. That caused its bid to be considered as non-responsive.
In addition to the construction contract, the District will retain outside consultants to
perform construction inspection, environmental services, and geotechnical testing for
this project. The costs for this work are:
Construction Inspection — CME — Estimated at $125,000
Environmental Services — Inland Ecosystems — Estimated at $5,000
Geotechnical Testing — NV5 — Estimated at $60,000
As part of the annual procurement process, the Board of Directors approved the
contract for NV5 on December 6, 2023. The CME is presented to the Board for
consideration under a separate item this evening.
GOALS AND OBJECTIVES:
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District Code 1 .05.020 Objectives:
1. Responsibly serve the public.
3. Provide reliable and high quality water supply and distribution system to meet
current and future needs.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1 .05.030 Goals:
1. Manage for Financial Stability and Resiliency
2. Environmental Stewardship: Create a sustainable resilient environment for all our
communities.
FISCAL IMPACT:
Pipeline replacement is an annual recurring item within the capital budget and a 10-
year capital improvement plan of the water utility, with a ten-year annual average of
$2.33M.
The water utility's approved capital budget for FY24 included $1.946M for 3500 feet of
pipeline replacement, equating to $556 per foot.
The budget also included $338,000 for a new pipeline, which is now known to be
delayed to a linked project currently planned for 2027.
Fiscal Impact Components ($000s)
$3.249 for the pipeline replacement construction contract (this agenda item)
$0.190 other project costs (inspection, geotechnical testing) associated with this project
Total estimated cost of $3.439
$1.946 budget 2024 pipeline replacement
Additional $1,493 variance to budget
$4.878 Water's FY24 system capital project total budget
+ $1.493 variance for pipeline replacement
- $0.380 known new pipeline project delayed to 2027
_ $5.991 Water's FY24 system capital project total forecast
The above represents a $1.113 or 23% variance over the FY24 water system capital
project budget.
The water utility had an operating reserve fund balance of $7.7M as of 12/31/2022,
which is $2.1 M greater than the minimum balance per District policy.
The 2023 year-end balance is also forecast to be $2M+ above the operating policy
minimum balance. Therefore, there are additional funds that can be used to fund this
additional expenditure.
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ATTACHMENTS:
1. Board Memo Figure
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