HomeMy WebLinkAbout#13 Facilities Master Plan Update AGENDA ITEM #13
Public Utility District m
MEETING DATE: February 7, 2024
TO: Board of Directors
FROM: Brian Yohn, General Services Manager
SUBJECT: Facilities Master Plan Progress Update
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Receive this presentation update and provide feedback and direction to staff.
BACKGROUND:
The Truckee Donner Public Utility District is responsible for providing electric and water
utilities to over 14,000 customers in the Town of Truckee, California. The District is
made up of multiple departments to provide services to customers locally, which include
General Management, Customer Service, Finance and Accounting, Information
Technology, Electric, and Water. The Electric Department includes two divisions:
Electric Operations and Electric Engineering, and the Water Department includes three
divisions: Water Distribution, Water Operations, and Water Quality. Additionally,
warehouse and vehicle maintenance operations provide critical functions unique to the
District to support the electric and water utility services provided to the community.
The District currently owns several properties dedicated to electric and water utilities.
The Main Headquarters, located on Donner Pass Rd., hosts a majority of the District's
staff, operations, and support services functions. The District acquired the property at
11270 Trails End Road in July 2000. Going back to earlier revisions of the District's
facilities master plans, one of the intended uses for the properties located adjacent to
Trails End Rd was to construct a redundant and/or remote operations facility as well as
the relocation of some administrative functions from the main office at 11570 Donner
Pass Road. The overall property consists of three separate parcels.
In February 2004, the District retained Gaunt Sommer Design of Truckee to prepare a
Master Plan for the property. Gaunt Sommer developed a conceptual Master Plan and
prepared the report entitled TDPUD Corporation Yard: Program and Master Plan
(CYMP) in July 2005 (Attachment 1). This report was presented to the Board at a
workshop in August 2005. The CYMP reviewed and considered all the District's
storage and warehousing needs, along with other support functions, such as field staff
operations and vehicle maintenance, as of 2005. The CYMP presented a conceptual
layout involving six structures, none of which have been constructed to date.
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In 2014, the Ancillary SCADA building was constructed on the corporation yard
property. The corporation yard property is also currently used for outside storage of
vehicles, trailers and materials such as poles, wire reels and transformers.
In December 2018, the staff conducted a Board Workshop discussing the need for
additional utility operations buildings and enclosed storage. Two potential locations
were identified:
• The corporation yard property (Trails End Rd)
• The Martis Valley substation property
During the workshop, the Board expressed its preference to construct the facility on the
corporation yard property. After the December 2018 workshop, District staff reviewed
the CYMP in an effort to determine the best location on the corporation yard property
for the EOB. Recognizing the significant changes to District needs and operational
philosophies of the District since 2005, it was determined the overall CYMP should be
re-evaluated and updated.
The level of effort and skill sets involved to prepare an updated CYMP is beyond the
expertise and experience of District staff. Therefore, a request for proposals (RFP) for
the preparation of an updated Facilities Master Plan (FMP) was prepared. The purpose
of the FMP is to:
• Review the uses and functions at all three properties (main office, corporation yard,
Martis Valley substation);
• Clarify the future needs of the District; and
• Develop a Master Plan that documents the necessary improvements to optimize the
use of all three properties.
The major tasks identified in the RFP were:
Task 1 - Existing Conditions Assessment
The Consultant shall analyze the existing conditions at all three properties. Document
how existing buildings, storage areas and parking areas are being utilized.
Task 2 — Needs Assessment
Task 2.1 — Staff Workshop
The consultant shall conduct a workshop with relevant District personnel to define
current and future operational needs. Existing operational deficiencies shall be
identified. Future operational needs shall be forecast.
Task 2.2 — Traffic Impacts Study
The Town of Truckee can experience significant traffic gridlock during winter storms
when chain controls or roadway closures are implemented on Interstate 80. The
consultant will examine how traffic gridlock on major arterials (Brockway Road, Donner
Pass Road, SR 89, SR 267, and Interstate 80) affects the District's operations. The
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Consultant shall develop recommendations to mitigate the impact of such gridlock.
Task 2.3 — Emergency Operations/Continuity of Operations Plan
The Consultant shall review District functions (not including SCADA and IT
infrastructure) and develop recommendations to allow for their continuation in the event
of catastrophic damage to the main office at 11570 Donner Pass Road.
This analysis shall consider both the likely cost of any recommendations and the
consequences of a "Do Nothing" alternative for each function.
Task 2.4 — Needs Assessment
The consultant shall prepare the needs assessment and develop recommendations to
address those needs. Additional interviews with relevant District staff, additional site
inspections, and any other studies shall be conducted as necessary.
Task 3 - Conceptual Design Development
Utilizing the information gathered through the existing conditions and needs
assessment, the Consultant shall generate conceptual layouts for improvements (if any)
to all three properties. The conceptual layouts shall include site plans and building floor
plans as necessary to reflect design intent.
The Consultant shall provide recommended improvements for immediate, five, ten, and
twenty year time frames. Conceptual phasing plans shall be created to allow for
continued District operations throughout the recommended improvements. Estimated
costs shall be developed for each recommended improvement. The final FMP shall
include information on the existing sites, as well as proposed renovation, repairs,
improvements, etc., and an estimated cost necessary for each site to meet District
needs and standards.
The conceptual design shall:
• Review structural capacity and recommend further specific engineering analyses of
any existing buildings for proposed modifications;
• Prepare conceptual design documents (drawings and specifications) as necessary
to fully explain the proposed design;
• Evaluate and describe site, snow storage and parking requirements;
• Consider site security improvements;
• Consider traffic flow patterns for employees, visitors and public accessibility, District
vehicles, deliveries/outside vendors; and
• Provide solutions and estimates of costs to address identified deficiencies.
Task 4 - Master Plan Report
Task 4.1 — Draft Facilities Master Plan
The consultant shall prepare a draft FMP report that summarizes the existing
conditions, needs assessment, schematic designs and identifies the recommended
design. The FMP should include a purpose and needs statement, evaluation of
alternatives, preliminary cost estimates and schedules, and management direction,
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influences, and considerations. The draft FMP shall be submitted to the District for
review.
Task 4.2 - Board of Directors Workshop
After staff review of the draft FMP, the Consultant shall present the findings contained
in the FMP plan report to the District's Board of Directors at a regularly scheduled
Board meeting.
Task 4.3 — Prepare Final Report
Based on input from the Board, the Consultant shall modify the draft FMP to take into
consideration and direction, received during the workshop.
ANALYSIS AND BODY:
This presentation will highlight the history of staff and consultant efforts, beginning with
the development of the 2005 Corporation Yard Master Plan, land development activities
in 2006, 2007, and 2014, and contracting with JK Architecture and Engineering in 2019
to assess the District's current facilities and develop a 2040 Facility Master Plan.
JKAE was able to complete Tasks 1, 2, 3, and 4.1 of the contracted scope of
work. Task 4.2: Board of Directors Workshop, and Task 4.3: Prepare Final Report were
not completed, and the project has been on pause for several years.
The current Draft Facilities Master Plan Report generated by JK Architecture and
Engineering was a nine-month long collaborative process of site and facility analysis,
steering committee involvement, faculty and staff surveys, design Charette
collaboration, Town of Truckee planning division engagement, and cost
estimating. JKAE worked closely with staff for feedback and commentary to
understand the District's complex needs and operational processes, recognize current
challenges, and anticipate future needs. JKAE developed nine facility development
schemes and, in collaboration with District staff, performed an analysis to identify two
viable options. Challenges with each of the selected development schemes and site
locations, with options identified in the 2020 Draft Facilities Master Plan Report.
In addition to existing challenges, new challenges and considerations have been
identified. Other considerations include the Town of Truckee updated General Plan,
local land use considerations, CARB Advanced Clean Fleet adoption in 2023, ZEV
charging or fueling infrastructure, and rooftop solar photovoltaic installation, battery
storage solutions, and micro-grid system integration opportunities.
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GOALS AND OBJECTIVES:
District Code 1.05.020 Objectives:
1. Responsibly serve the public.
2. Provide a healthy and safe work environment for all District employees.
3. Provide reliable and high quality water supply and distribution system to meet
current and future needs.
4. Provide reliable and high quality electric supply and distribution system to meet
current and future needs.
5. Manage the District in an environmentally sound manner.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1.05.030 Goals:
1. Manage for Financial Stability and Resiliency
2. Environmental Stewardship: Create a sustainable resilient environment for all our
communities.
4. Take the best of private sector thinking to modernize the utility and add value to our
communities.
FISCAL IMPACT:
There is no direct fiscal impact associated with this informational workshop.
ATTACHMENTS:
None
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