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Home My WebLink About#17 Minutes Approval AGENDA ITEM #17 Public Utility District m MEETING DATE: February 7, 2024 TO: Board of Directors FROM: SUBJECT: Approval of the Minutes for January 17, 2024 ATTACHMENTS: 1. January 17, 2024 Meeting Minutes Page 1 of 1 Page 69 of 73 TRUCKEE DONNER PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA AND REMOTE LOCATION, 10075 JIBBOOM STREET, TRUCKEE, CA 6:00 PM, WEDNESDAY, JANUARY 17, 2024 MINUTES 1. Call to Order The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 p.m. by President Bender. 2. Roll Call Directors Present: Aguera, Laliotis, Vice President Finn (virtual) and President Bender. Absent: Director Harris. Employees Present: Brian Wright, Jared Carpenter, Jillian Steward, Steven Poncelet (virtual), Alex Spychalsky, Mike Salmon, Chad Reed, Scott Crow, Sarah Kraker, Allison Spani Consultants Present: None. 3. Pledge of Allegiance Director Aguera led the Pledge of Allegiance. 4. Changes to the agenda No changes to the Agenda. 5. Public Comment — This is time set aside for the public to address the Board on any matter not on the agenda. Testimony related to any agendized matter should be addressed at the time that that item is considered. No public comments. DIRECTOR UPDATE 6. This item provides time for Directors to comment on any item within the purview of the District. Director Finn attended the Climate Transformation Alliance meeting with presentation on public opinion regarding climate change. Page 70 of 73 Director Laliotis thanked staff for hard work all year. Director Aguera commented on length of winter and wished all a Happy New Year. Director Harris, via General Manager Wright, extended appreciation to staff and kicking the year off to a good start. DEPARTMENT UPDATES 7. This item provides time for each Department to update the Board of Directors. General Manager Wright mentioned the comprehensive department updates staff report in the packet. Jared Carpenter, Electric Utility Director, gave a presentation on electric and regulatory updates, engineered systems, and success by the numbers. There were no public comments. CONSENT CALENDAR 8. Consideration of Approving an Agreement for Heavy-Duty Vehicle Repair Services. Authorized the General Manager to execute an agreement for the repair of heavy-duty fleet vehicles with Silver State International, Inc. of Sparks, Nevada for an amount not to exceed $61,600 for FY24, with the option to extend for an additional four years (FY2025 - 2028). 9. Consideration of Approving Vendor Correction of Previously Approved Annual Procurement Item. Authorized the General Manager to correct an administrative error in the vendor support services contract for the District's hyper-converged data center environment that was approved in the "FY24 Annual Contract and Procurements" item from the December 6, 2023 Board meeting whereby: A. The Board rescinded approval of the procurement contract with CDW Government Inc. for Nutanix support services for an amount not exceed $380,000; and B. Board approved a procurement contract with ePlus for Nutanix support services for an amount not to exceed $380,000. 10. Consideration of Approving an Extension to the Aspen Environmental Group Contract for the Integrated Resources Plan. Authorized the General Manager to execute a contract amendment with Aspen Environmental Group (Aspen) for Integrated Resources Planning (IRP), extending the contract terms from December 31, 2023, to July 1, 2024. Page 71 of 73 11. Consideration of Accepting the 2022 Greenhouse Gas Inventory Report for TDPUD. Board received this report and directed staff to file the final Greenhouse Gas Inventory for calendar year 2022. 12. Consideration of Approving the Safety Incentive Award for FY23. Approved the FY24 Safety Incentive Award in the amount of $300 to each District employee with no lost-time accident(s) in FY23. There were no public comments on the consent calendar. Director Laliotis and Vice President Finn seconded to approve Consent Calendar Items 8-12. The motion passed (4 ayes, 1 absent, Harris) by roll call vote. ACTION ITEMS 13. Consideration of Approval of the 2024 Salary Schedule Unrepresented Employees, Effective 1/1/2024. Approved the 2024 Unrepresented Salary Schedule (attachment 1), which includes four new positions. Jillian Steward, Human Resources Director, presented the staff report and responded to questions. There were no public comments. Director Laliotis requested an organizational chart be included in future packets. It was moved by Director Laliotis and seconded by Vice President Finn to approve the recommended action. The motion passed (4 ayes, 1 absent, Harris), by roll call vote. 14. Consideration of Approval for the District's Partnership in Phase III of the Climate Transformation Alliance. Authorized the General Manager to execute Phase III of the Climate Transformation Alliance Memorandum of Understanding between the District, the Town of Truckee, Truckee-Tahoe Airport District and Sierra Business Council in substantially the form presented, contingent upon legal counsel review and minor administrative edits as determined necessary. General Manager Wright gave the staff report and fielded questions. There were no public comments. Following Board member comments, a motion was made by Director Aguera and seconded by Director Laliotis to approve the recommended action. The motion passed (4 ayes, 1 absent, Harris), by roll call vote. Page 72 of 73 WORKSHOP 15. 2023 Truckee Donner PUD Year-in-Review. Alex Spychalsky, Communications Specialist, gave a slide presentation. There were no public comments. Received this report and provided input to staff. ROUTINE BUSINESS 16. Approval of the Treasurer's Report - January 2024 Director Aguera moved and Director Laliotis seconded to approve the Treasurer's Report for January 2024. The motion passed (4 ayes, 1 absent, Harris), by roll call vote. 17. Approval of the Minutes for December 6, 2023 Director Laliotis moved and Director Aguera seconded to approve the meeting minutes for December 6, 2023. The motion passed (4 ayes, 1 absent, Harris), by roll call vote. CLOSED SESSION 18. Closed Session Pursuant to Government Code Section 54956.9(d)(2), Conference with Legal Counsel, Exposure to Litigation, Two Cases. At 7:34 p.m. President Bender recessed the meeting to Closed Session for the purposes stated above. The meeting reconvened at 8:52 p.m. with no reportable action. ADJOURNMENT MEETING ADJOURNED AT 8:53 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jeff Bender, President Respectfully Submitted, Page 73 of 73