HomeMy WebLinkAbout#9 Town of Truckee Water Infrastructure AGENDA ITEM #9
Public Utility District m
MEETING DATE: March 6, 2024
TO: Board of Directors
FROM: Earl Smith, Water Operations Manager
Chad Reed, Water Utility Director
SUBJECT: Consideration of Payment to the Town of Truckee for Water
Infrastructure Associated with the 2023 Paving and Drainage
Project.
BY:
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APPROVED
Brian C. Wright, General Manager
RECOMMENDATION:
Authorize the General Manager to remit payment to the Town of Truckee for the total
District expenditure of$100,400.00 plus a ten percent change order allowance for a
total authorization not to exceed $110,440.00.
BACKGROUND:
Each year, the Town of Truckee Public Works conducts annual paving projects in select
areas throughout the Town limits. The Town engages in a publicly advertised bidding
process and awards the annual paving contracts to the lowest responsive bidder. For
the 2023 Paving and Drainage Project, the Town of Truckee awarded a contract to
Advanced Asphalt. The scope of work included paving and drainage improvements
along sections of the following town right-of-ways:
Central Truckee:
• Bull Pine Trail
• Donner Trail Road
• Estates Drive
• Soaring Way
• Pioneer Trail
Glenshire :
• Bexhill Place
• Eastbourne Court
• Sudsbury Circle
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• Woodbridge Lane
• Exeter Court
• Saint Albans Place
Tahoe Donner:
• Sun Valley Road
• Lucerne Lane
• Swiss Lane
• Copenhagen Drive
• Herringbone way
• Weisshorn Avenue
ANALYSIS AND BODY:
Included as an option in the scope of work, and itemized in the Town of Truckee 2023
Paving and Drainage Project bid package, is the repair and resetting to grade of the
District's water utility valves and utility boxes that lie within the Town right-of-way and
project boundaries. Following the public bidding process, the Town of Truckee
Department of Public Works provided the District with the option of assigning to the
awarded contractor the responsibility of resetting water utility valves and utility boxes to
grade, at the District's expense, or utilizing District labor to perform the work. After
evaluating the associated costs and availability of water department labor, staff
determined it to be in the best interest of the District to include the resetting of District
water valves and utility boxes to grade in the 2023 Paving and Drainage Project scope
of work at the expense of the District.
The 2023 Paving and Drainage Project items to be expensed to the District include:
Bid Item Description Qty Unit Cost Total
Item #15 Adjust water valve 178 $500.00 $89,000.00
cover to grade
Item #18 Adjust utility box 4 $2,500.00 $10,000.00
cover (2'x3')
Water Manhole 1 $1,400.00 $1,400.00
GOALS AND OBJECTIVES:
District Code 1.05.020 Objectives:
1. Responsibly serve the public.
3. Provide a reliable and high quality water supply and distribution system to meet
current and future needs.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1.05.030 Goals:
1. Manage for Financial Stability and Resiliency
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FISCAL IMPACT:
This project is in response to the District's responsibility to maintain utility infrastructure
within the public right of way and is dependent upon the execution of roadway
maintenance projects managed by the Town of Truckee. For this reason, the project
costs for the District were largely unknown until the Town fully executed the competitive
bidding process. This procurement was not included in the Board approved FY23
Water Operations Budget, however sufficient funds ($7.7M) for this project are available
in the water operating reserve fund.
ATTACHMENTS:
None
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