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Home My WebLink About16 Meeting Minutes Agenda Item # 16 ir Public Utility District MINUTES To: Board of Directors From: Barbara Cahill Date: December 15, 2010 Minutes for the Meeting Dates Approval of Minutes for November 17, 2010 REGULAR MEETING November 17, 2010 In accordance with District Code Section 2.08.010, the_TDPUD minutes are action only minutes All Board meetings are recorded on a digital format which is preserved perpetually and made available for listening to any interested partv upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 PM in the TDPUD Board room by Vice-President Hillstrom. ROLL CALL: Directors Joe Aguera, Jeff Bender, and Ron Hemig were present. Directors John Hillstrom and Tony Laliotis were absent. PLEDGE OF ALLEGIANCE Director Hemig led the Board and public in the Pledge of Allegiance. EMPLOYEES PRESENT: Mark Thomas, Kathy Neus, Sanna Schlosser, Bob Mescher, Rosana Matlock, Nancy Waters, Steve Hollabaugh, Steve Poncelet, Michael Holley and Barbara Cahill CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Juanita Schneider CHANGES TO THE AGENDA General Manager Holley stated there were no changes to the agenda. PUBLIC INPUT There was no public input. DIRECTOR UPDATE Director Hemig thanked Sarah Lynn Allen for her comments in the Sierra Sun. They were nice, and he wants to formally take up her offer to be more involved with the PUD. She promises to humbly propose to the Board her ideas to build up infrastructure for our district. Director Hemig hopes she will bring these ideas to us and be a candidate in 2 years. Second, I would like to schedule an item on the impacts of Prop 26, the "Superma- jority Vote to Pass New Taxes & Fees". What are the implications for the District? CONSENT CALENDAR CONSIDERATION OF THE AWARD OF A CONTRACT FOR EM&V (EVALUATION, MEASUREMENT, & VERIFICATION) This item involves the award of a Evaluation, Measurement, &Verification (EM&V) contract. 1 Minutes: November 17, 2010 CONSIDERATION OF A 2011 COST OF LIVING ALLOWANCE FOR UNREPRE- SENTED EMPLOYEES This item involves the possible approval of a Cost of Living Allowance for the TDPUD Unrepresented Employees. CONSIDERATION OF CANCELLING THE REGULAR BOARD MEETING ON DECEM- BER 15 2010 This item involves cancellation of the regular Board meeting on December 1, 2010 due to a lack of District business. Director Hemig moved, and Director Aguera seconded, that the Board approve the consent calendar. ROLL CALL: Directors Hillstrom and Laliotis were absent, all other Directors aye, by voice vote. SO MOVED ACTION ITEMS CONSIDERATION OF A RESOLUTION ACCEPTING COMPLETION OF THE DISTRICT RE-ROOF PROJECT AND AUTHORIZING THE FILING FOR A NOTICE OF COMPLE- TION This item involves the acceptance of the District Re-roof project as complete and authorizes the filing of the Notice of Completion. Director Hemig moved, and Director Aguera seconded, that the Board adopt the resolution accepting the District Re-roof Project as complete; and authorize the filing of the Notice of Completion. ROLL CALL: Directors Hillstrom and Laliotis were absent, all other Directors aye, by voice vote. SO MOVED CONSIDERATION OF 2011 PURCHASE OF NEW VEHICLES AND SURPLUS OF OLD VEHICLES This item concerns: a) The purchase of three F-550 Cab and Chassis Trucks b) The purchase of a four wheel drive utility truck c) Declaration of vehicles surplus Director Hemig moved, and Director Aguera seconded, that the Board award the purchase of Three Ford F-550 trucks to Jones West Ford of Reno in the amount of $100,185 plus tax to be funded from the Water Vehicle Replacement Fund; award the purchase of a service truck to Champion Chevrolet of Reno in the amount of $34,928 plus tax to be funded from the Water Vehicle Replacement Fund; declare Units 3, 24, 29, 30, and 45 surplus, and apply the sales proceeds to the Water Vehicle Replacement Fund. ROLL CALL: Directors Hillstrom and Laliotis were absent, all other Directors aye, by voice vote. SO MOVED CONSIDERATION OF A RESOLUTION ACCEPTING FINAL COMPLETION OF THE DONNER LAKE TRANSMISSION LINE POLE REPLACEMENT PROJECT This item involves the closeout of the TDPUD Donner Lake Transmission Line Pole Replace- ment project and recording of the Notice of Completion. Director Hemig moved, and Director Aguera seconded, that the Board adopt the resolution accepting the Donner Lake Transmission Line Pole Replacement Project as complete; and authorize the filing of the Notice of Completion. ROLL CALL: Directors Hillstrom and Laliotis were absent, all other Directors aye, by voice vote. SO MOVED 2 Minutes: November 17, 2010 WORKSHOP OLD GREENWOOD AND GRAY'S CROSSING COMMUNITY FACILITIES DISTRICTS - FORECLOSURE UPDATE This item involves an update on the delinquent CFD assessments. President Bender and Counsel Gross did not need to recuse themselves as there are no parcels involved in this presentation that are owned by East/West Partners. Bob Mescher gave a presentation: • Community Facility District (CFD) formed to sell bonds to pay for infrastructure o 2003 Old Greenwood 0 2004 Gray's Crossing o Property owners annually assessed a special tax • January 2010 Sherman & Feller hired to pursue 2008/2009 delinquencies, including initiating judicial foreclosure 0 7 delinquent Old Greenwood parcels totaling $31,741 0 29 delinquent Gray's Crossing parcels totaling $127,680 o Since January 2010, most delinquencies collected o Only one delinquency progressed to judicial foreclosure filing • August 2010 Sherman & Feller authorized to pursue 2009/2010 delinquencies, including initiating judicial foreclosure 0 4 delinquent Old Greenwood parcels totaling $11,593 0 111 delinquent Gray's Crossing parcels totaling $516,742 o Since August 2010, most delinquencies collected • Foreclosure notices were sent to delinquent parcel owners o Deadline October 31, 2010 o Only one Old Greenwood parcel remains delinquent: $1,656 with a pending resolution, and may progress to filing judicial foreclosure o Ten Gray's Crossing parcels remain delinquent: $105,984 ■ Judicial foreclosures have been filed on five of the ten parcels ■ Other five parcels are pending resolution, and may progress to filing judicial foreclosure • There is no direct fiscal impact associated with this item; all incurred charges are paid by delinquent CFD parcel owners There was no public input. Board discussion: • Who would own the property if it went into foreclosure • We were more aggressive this year with the delinquencies • Are we hearing anything negative from tightening the time lines • Can we comfortably state we are averting disaster- worried about CFD reserve balances • So the Sheriff sells the property after foreclosure. If it does not sell, then what? 3 Minutes: November 17, 2010 Hopefully we do not have to go to the auction process 80% recovery is good ROUTINE BUSINESS TREASURER REPORT: OCTOBER, 2010 Approval of the report: Director Hemig moved, and Director Aguera seconded, that the Board approve the treasurer's report for the month ended November 30, 2009. Directors Hillstrom and Laliotis were absent, all other Directors aye, by a show of hands. SO MOVED. Approval of disbursements: Director Aguera moved, and Director Hemig seconded, that the Board approve the November 2009 disbursements report. Directors Hillstrom and Laliotis were absent, all other Directors aye, by a show of hands. SO MOVED. APPROVAL OF MINUTES FOR OCTOBER 20 AND NOVEMBER 3, 2010 Director Hillstrom moved, and Director Hemig seconded, that the Board approve the minutes of October 20 and November 3, 2010. Directors Hillstrom and Laliotis were absent, all other Directors aye, by a show of hands. SO MOVED. CLOSED SESSION CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9, SUBDI- VISION (B), POTENTIAL LITIGATION, ONE CASE RETURN TO OPEN SESSION Report from Closed Session There was no reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 6:59 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jeff Bender, President Prepared by Barbara Cahill, Deputy District Clerk 4 Minutes: November 17, 2010