HomeMy WebLinkAbout9 Re-Roof Project Agenda Item #DONNER
9
Public
ACTION
To: Board of Directors
From: Kathleen Neus
Date: October 05, 2010
Subject: Consideration of Increasing the Change Order Amount for the
District Re-Roof Project.
1. WHY THIS MATTER IS BEFORE THE BOARD
Only the Board can authorize an increase in the change order authorization.
2. HISTORY
Construction of the District complex began in 1986 with staff moving into the building
in August of 1987. The roof is 23 years old and is at the end of its useful life.
At the May 19, 2010 meeting, the Board awarded Alpine Roofing Company of Sparks,
Nevada the District Re-roof Project. Alpine Roofing began work in mid-June.
3. NEW INFORMATION
In the process of re-roofing the District complex there have been various change
orders for installing items including adding extra insulation over heated spaces; adding
heated gutters to prevent ice build up over garage doors; replacing existing skylights
with OSHA approved units in the warehouse area; replacing rotted roof decking; and
rusted out exhaust stacks.
Thirty-one sheets of plywood roof deck required replacement due to rot from physical
damage. The areas requiring replacement were located at all the roof penetrations for
exhaust stacks. When the exhaust stacks were removed it was observed that the
stacks were rusted through and required replacement.
The heated gutters were installed to stop ice build up over the doors and to prevent
the roof from shedding over doorways. The original skylights were dual pane glass
and were no longer OSHA compliant. The skylights were replaced with OSHA
approved skylights.
There was a large sag in a portion of the roof deck that prevented the new roof panels
from being installed properly. The deflection was noted in the bid documents but the
sag was much more severe than expected.
4. FISCAL IMPACT
The fiscal impact associated with this item is to increase the District Re-roof Project
Change Order authorization from $38,316.00 to $48,316.00 for a new contract value
not to exceed of $431,477.00. Sufficient funds exist within the Electric and Water
Reserve Funds for this increase.
5. RECOMMENDATION
1) Increase the change order authorization from $38,316.00 to $48,316.00.
2) Authorize the transfer of funds from the Electric and Water Capital Reserve Funds
to the Electric General Fund.
Michael D. Holley
General Manager