The URL can be used to link to this page

Home My WebLink About15 Meeting Minutes Agenda Item # 15 Public Utility Distric MINUTES To: Board of Directors From: Barbara Cahill Date: June 16, 2010 Minutes for the Meeting Dates Approval of Minutes for May 19 and June 2, 2010 REGULAR MEETING May 19, 2010 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpe- tually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:01 PM in the TDPUD Board room by President Bender. ROLL CALL: Directors Jeff Bender, Ron Hemig, John Hillstrom and Tony Laliotis were present. Director Joe Aguera was absent. PLEDGE OF ALLEGIANCE Director Tony Laliotis led the Board and public in the Pledge of Allegiance. EMPLOYEES PRESENT: Rosana Matlock, Mary Chapman, Steven Poncelet, Kathy Neus, Mark Thomas, Michael Holley and Barbara Cahill CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Juanita Schneider CHANGES TO THE AGENDA General Manager Michael Holley stated there are no changes. PUBLIC INPUT There was no public input. DIRECTOR UPDATE Director Laliotis said he will be absent at the June 16th Board meeting. President Jeff Bender said he attended his first Nevada County LAFCo Board meeting. One of the actions was the formation of Oak Tree Park & Recreation District north of Grass Valley and Nevada City. CONSENT CALENDAR CONSIDERATION OF CONTINUING THE AIRPORT WATER TANK EMERGENCY This item involves continuing the Airport Water Tank emergency. CONSIDERATION OF SCHEDULING A PUBLIC HEARING FOR REVISIONS TO THE MISCELLANEOUS FEES SCHEDULE This involves scheduling a date for a public hearing to consider amending the Miscellaneous Fee Schedule. 1 Minutes: May 19, 2010 Director Hemig moved, and Director Laliotis seconded, that the Board approve the consent calendar. ROLL CALL: Director Aguera, absent; All other Directors aye, by voice vote. SO MOVED ACTION ITEMS CONSIDERATION OF THE AWARD OF A CONTRACT FOR THE RE-ROOF OF THE DISTRICT HEADQUARTERS BUILDING This item involves the award of a contract to re-roof the District Headquarters Building. Director Laliotis moved, and Director Hemig seconded, that the Board: • waive the minor irregularity of the wind calculation in the bid and award a contract to Alpine Roofing Co., Inc of Sparks, Nevada in the amount of $383,161.00 plus a 10 percent change order authorization for an amount not to exceed $421,477.00 • authorize the transfer of up to $210,738.50 from both the Electric and Water Capital Reserve Funds to the Electric General Fund to cover the cost of the project ROLL CALL: Director Aguera, absent; All other Directors aye, by voice vote. SO MOVED CONSIDERATION OF THE AWARD OF A CONTRACT FOR PHASE 3 OF THE WATER METER IMPLEMENTATION PLAN This involves the award of a contract for Phase 3 of the Water Implementation Plan. Director Hillstrom moved, and Director Laliotis seconded, that the Board authorize the Board President to sign a contract with MCS for Phase 3 of the meter implementation project for $1,471,592.06 with a 10% change order authorization for a total amount not to exceed of $1,618,000; and authorize the transfer of up to $1,608,000 from the Water Department Cap- ital Reserve Fund to cover the cost of the contract. ROLL CALL: Director Aguera, absent; All other Directors aye, by voice vote. SO MOVED WORKSHOPS REVIEW OF 2009 CONSUMER CONFIDENCE REPORTS (WATER QUALITY REPORT) This item involves discussion of the required notice to water customers annually de- scribing the District's water quality. Mark Thomas gave a presentation: • District is required to prepare an annual Consumer Confidence Report for each water system (Main & Hirschdale) in accordance with California Health and Safety Code • District is required to mail a copy of the report to each customer by July 1 each year • The 2009 reports have been prepared and reviewed by the State Department of Public Health • The District's water supply meets all of the Maximum Contaminate Levels (MCL) imposed by the State and Federal governments with the one exception of the arsenic level at the Glenshire Drive Well o The MCL for arsenic is 10ppb o Glenshire Drive Well arsenic level for 2009 was 12.1 ppb o The arsenic issue at Glenshire Drive Well has been corrected by blending, bringing the level between 6ppb to 8ppb at the first service connection 2 Minutes: May 19, 2010 There was no public input. Board discussion: • Good job • Am familiar with having many wells to report on • Good detailed information DISCUSSION OF POSSIBLE REVISIONS TO THE DISTRICT CODE AND THE MISCELLANEOUS FEE SCHEDULE This workshop continues the discussion about updates, additions, and clarifications of District Code Titles and the Miscellaneous Fee Schedule. Mary Chapman gave a presentation: • Background / History o District codes were completely revised during 2008 and 2009 o Codes were reviewed one title at a time o Workshop was held on April 21, 2010 to discuss proposed Code revisions o Codes were reviewed for continuity of terms, phrases and formatting o Incorporated changes made by the Board since last review o Added many operating procedures more appropriately included in District Code o Made language consistent between Electric Service and Water Service sections • New Information o Code revisions recommended by the Board at the April 21, 2010 Board workshop were incorporated including: ■ Continuity of terminology used ■ Simplified code making back billings the same when there has been a meter- ing error, regardless of the type of meter installed • Next Steps o Schedule Public Hearing on proposed revisions to the Miscellaneous Fee Sche- dule (completed) o Hold the Public Hearing — June 2, 2010 o Possible Board action — June 2, 2010 • Fiscal Impact o There is no direct fiscal impact due to the proposed revisions to Titles 1 through 8 o Changes to Appendix A - Miscellaneous Fee Schedule are not expected to be material to the District There was no public input. Board discussion: • Thanks for incorporating meter suggestion • Masterful document • Code is now written so well District Counsel Steve Gross suggested a word change in Section 4.9.3 from responsible to shall. And a word change in Section 5.01.005 of corporation to entity and person to entity. 3 Minutes: May 19, 2010 ROUTINE BUSINESS TREASURER REPORT: APRIL, 2010 Approval of the report: There was a show of hands to approve the final treasurer's report for the month ended April 2010. SO MOVED Approval of disbursements: There was a show of hands approve the April 2010 disbursements report. SO MOVED APPROVAL OF MINUTES FOR APRIL 21 AND MAY 512010 There was a show of hands approve the minutes for April 21 and May 5, 2010. SO MOVED CLOSED SESSION CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9, SUBDI- VISION (B), POTENTIAL LITIGATION, TWO CASES District Counsel Steve Gross recused himself from the first case of the closed session. RETURN TO OPEN SESSION Report from Closed Session There was no reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:00 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jeff Bender, President Prepared by Barbara Cahill, Deputy District Clerk 4 Minutes: May 19, 2010 REGULAR MEETING June 2, 2010 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpe- tually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 PM in the TDPUD Board room by President Bender. ROLL CALL: Directors Joe Aguera, Jeff Bender, Ron Hemig, and Tony Laliotis were present. Director John Hillstrom was absent. PLEDGE OF ALLEGIANCE Director Ron Hemig led the Board and public in the Pledge of Allegiance. EMPLOYEES PRESENT: Rosana Matlock, Mary Chapman, Steven Poncelet, Kathy Neus, Mark Thomas, Nancy Waters, Neil Kaufman, Michael Holley and Barbara Cahill CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Juanita Schneider CHANGES TO THE AGENDA General Manager Michael Holley stated there are no changes. PUBLIC INPUT There was no public input. DIRECTOR UPDATE Director Laliotis stated he would not be present for the June 16, 2010 Board meeting. PUBLIC HEARINGS At 6:00 PM or soon thereafter as possible, a public hearing will be held for receiving written and/or oral comments from members of the public regarding: WATER AND ELECTRIC STANDBY CHARGES President Bender opened the Public Hearing and asked for public input. There were no comments from the audience. One written comment was received from Rolf Godon: I am submitting the following regarding the agenda item on standby charges. Please copy this to the manager and the board. 1 Minutes: June 2, 2010 The subject of standby charges has come up in the past with the board being most favora- ble. These types of charges appear to be legal. However, I fail to understand the rationale of being charged for NO SERVICES. Thus, to me, it feels like a backhanded way of adding rev- enue for the PUD. I imagine that if I had a property in the district that didn't have infrastruc- ture to it, I would still be charged a standby fee???? If I decided to go "off the grid" with both water and electric, I imagine I would still be charged a standby fee. In the end, it has always felt and continues to feel usury to me. Please take my points to heart. I am open to being convinced of the logic and morality of this fee. The public hearing was closed. At 6:00 PM or soon thereafter as possible, a public hearing will be held for receiving written and/or oral comments from members of the public regarding: AMENDING THE MISCELLANEOUS FEES SCHEDULE President Bender opened the Public Hearing and asked for public input. There were no comments from the audience or written comments. The public hearing was closed. CONSENT CALENDAR CONSIDERATION OF CONTINUING THE AIRPORT WATER TANK EMERGENCY This item involves continuing the Airport Water Tank emergency. CONSIDERATION OF A RESOLUTION APPROVING REVISIONS TO DISTRICT CODE, TITLES 1 THROUGH 8 This item involves approval of a resolution to adopt revisions to District Code, Title 1 through 8. CONSIDERATION OF STATE MANDATED RESOLUTIONS FOR THE GENERAL ELEC- TION ON NOVEMBER 2, 2010 This involves adoption of resolutions to request election services from Nevada and Placer Counties. CONSIDERATION OF A RESOLUTION TO UPDATE AUTHORIZED SIGNERS ON DIS- TRICT BANK ACCOUNTS WITH US BANK This items concerns updating authorized signers on the District bank accounts at US Bank. CONSIDERATION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH TC TECHNOLOGY This item involves the development of a G.O. Inspection Software. APPOINTMENT OF A LABOR NEGOTIATOR This item concerns the appointment of a labor negotiator to negotiate with IBEW. Director Laliotis moved, and Director Hemig seconded, that the Board approve the consent calendar as amended on the Resolution Calling General District Election for Nevada County to read "electing two members", not three. ROLL CALL: Director Hillstrom, absent; All other Directors aye, by voice vote. SO MOVED 2 Minutes: June 2, 2010 ACTION ITEMS CONSIDERATION OF AN ORDINANCE AMENDING THE MISCELLANEOUS FEES SCHEDULE This item involves amendments to the Miscellaneous Fees Schedule. Director Hemig moved, and Director Laliotis seconded, that the Board adopt the Ordinance amending the Miscellaneous Fees Schedule ROLL CALL: Director Hillstrom, absent; All other Directors aye, by voice vote. SO MOVED CONSIDERATION OF RESOLUTIONS CONTINUING WATER AND ELECTRIC STANDBY CHARGES This item involves placing water and electric standby charges on Placer and Nevada County tax rolls. Director Hemig moved, and Director Laliotis seconded, that the Board adopt the following four resolutions: 1) Resolution Continuing and Fixing Water Standby Charges for Fiscal Year 2010-2011 2) Resolution Continuing and Fixing Electric Standby Charges for Fiscal Year 2010-2011 3) Resolution Fixing and Placing Water and Electric Standby Charges on County of Ne- vada Tax Roll for Collection 4) Resolution Requesting Collection of Water and Electric Standby Charges on Placer County Tax Roll ROLL CALL: Director Hillstrom, absent; All other Directors aye, by voice vote. SO MOVED CLOSED SESSION CLOSED SESSION: PURSUANT TO SECTION 54957.6 OF THE GOVERNMENT CODE, CONFERENCE WITH LABOR NEGOTIATOR; AGENCY DESIGNATED REPRESENTA- TIVE: AS DESIGNATED PURSUANT TO AGENDA ITEM 14 ABOVE, AND EMPLOYEE ORGANIZATION: IBEW RETURN TO OPEN SESSION Report from Closed Session There was no reportable action. There being no further business before the Board, the meeting was adjourned at 6:55 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jeff Bender, President Prepared by Barbara Cahill, Deputy District Clerk bhc 3 Minutes: June 2, 2010