HomeMy WebLinkAbout9 Annual Reports Agenda Item # 9
CONSENT
To: Board of Directors
From: Kathleen Neus
Date: January 20, 2010
Subject: Receive and Accept Annual Reports
1. WHY THIS MATTER IS BEFORE THE BOARD
The Board of Directors receives and reviews District reports.
2. HISTORY
The District Code requires various reporting at year end:
• Code Section 4.12.4 requires that the General Manager shall submit to the Board
of Directors an annual report summarizing the safety activities for the past year.
• Code Section 8.06.020 requires that the General Manager shall submit to the
Board of Directors in January of each year a report of all real property and
easements accepted or abandoned during the previous year.
• Code Section 8.12.010.5 requires that the General Manager shall report annually
during the month of January to the Board of Directors regarding the use of the
Board room by outside organizations during the previous year.
• Code Section 8.30.070.8 requires that once a year District staff will gather
information on all Encroachment Permits, the status of the same and will provide
an annual report to the District's Board of Directors.
3. NEW INFORMATION
a. Safety
In 2009, the District contracted with a new Worker's Compensation carrier, Crum &
Forster. The new carrier visited the District to review of the District's Injury and
Illness Prevention Plan (IIPP), Safety Manual, crew safety meetings, Hazardous
Compliance and more.
The Safety Committee's goal for 2010 is to review and update the District's Safety
Manual and the Injury and Illness Prevention Plan. Additionally, all the MSDS need
to be compiled and distributed to the different crews.
b. Real Property and Easements
Every year during the course of doing business, the District finds it necessary to
obtain and on occasion abandon easements. In 2009, the District accepted 7
easements and abandoned no easements. See attached Table 1.
c. Use of the Board Room by Outside Organizations
A number of organizations used the Board and Conference rooms during 2009.
Organizations include public agencies, non-profit groups, community agencies and
private companies. Many organizations use a room monthly, while others use a
room a few times during the year. See attached Table 2.
d. Encroachment Permits
There were no Encroachment Permits issued for 2010.
4. FISCAL IMPACT
There is no fiscal impact associated with the reports.
5. RECOMMENDATION
Accept the Safety, Real Property and Easements, Use of Board Room by Outside
Organizations and the Encroachment Permit annual reports.
Michael D.�Folleyy
General Manager
TABLE 1 - EASEMENTS ACCEPTED BY THE DISTRICT IN 2009
Parcel-Number OwnerfDeueloper/Grantee Property Name/Project Name Grant Deed far Public
Utility Easement..
18-500-12 TTUSD High School Property 12/15/2009
18-570-03 TTUSD High School Property 12/15/2009
f 18-630-08 Tahoe Forest Hos ital Hospital 7/14/2009
19-410-22 TDRPD Community Center 9/9/2009
19-620-40 B & G Group, Inc. Martis Station 12/15/2009
19-720-04 Old Greenwood, LLC Old Greenwood Well 7/14/2009
43-010-08 Gras Station LLC Grays Crossing Phase 3 - Lot G 7/14/2009
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Table 2 - Use of Board room by outside organizations in 2009
Larne of Organization. Type,
Alpine Skills International-Ski Patrol Non-profit group
AWWA Public Agency
AYSO Non-profit group
California Rural Water Association Public Agency
Donner Pines West HOA Private Company
Forest Charter School Public Agency
Friends of the Library Community Agency
Head Start Public Agency
Hunters Safety Training Course Non-profit group
Juice Plus Private Company
National Ski Patrol Non-profit group
F Nevada County Elections Office Public Agency
t
Nevada County-Truckee Business Public Agency
Pine Forest HOA Private Company
Porter Simon Private Company
t
Project MANA Non-profit group
Prudential RealtyPrivate Company
Rotary International-Truckee Club Non-profit group
Sierra Advocate for English Education Non-profit group
Sierra Association Bilingual Education Community Public Agency
Silverwood in Truckee LLC Private Company
Soroptomist International of America Non-profit group
Tahoe Adaptive Sports Non-profit group
Tahoe Back Country Ski Patrol Non-profit group
Tahoe Forest Hospital District Public Agency
Tahoe Sierra Board of Realtors Private Company
The Boulders Board of Directors Private Company
Truckee Cemetery District Non-profit group
Truckee Donner Railroad Society Community Agency
Truckee Lutheran Presbyterian Church Non-profit group
Truckee Rivershed Water Council Community Agency
Truckee Tahoe Community Foundation Community Agency
US Forest Service Public Agency