HomeMy WebLinkAbout10 Paving Contract Agenda Item ## 10
Public Utility District
CONSENT
To: Board of Directors
From: Mark Thomas
Date: January 20, 2010
Subject: Award of the Paving 2010 Contract
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of$15,000.
2. HISTORY
Each year the water department budgets funds for asphalt replacement related to leak
repair and water pump station access road maintenance.
Based on the leak repair numbers from the last year, staff estimates that we will
perform between 50 and 100 asphalt patches. We have identified 5 water pump
station access roads that are in need of repair this year.
3. NEW INFORMATION
On December 16, 2009 the District issued a request for bids and advertised in the
Sierra Sun. The bid opening for the 2010 Paving contract was held at 1:30 PM on
January 13, 2010. Three bids were received. All of the bidders are from Truckee. A
summary of the bids is given below:
Bidder Asphalt Leak Station Driveway Total per Square
Repair Repair Foot Amount
Blount's Excavation $6.09 $2.24 $8.33
Heavy Equipment, Inc. $6.80 $4.10 $10.90
AM-X Construction $27.62 $2.69 $30.31
The apparent low bidder, Blount's Excavation & Construction failed to sign their bid
and are therefore considered to be non-responsive to District bidding requirements.
The bid from Heavy Equipment, Inc. was then determined to be the lowest responsive
bid.
4. FISCAL IMPACT
Sufficient funds exist within the approved FY10 capital budget for the 2010 Paving
contract.
5. RECOMMENDATION
1. Find Blount's Excavation & Construction non-responsive to the District Contract.
2. Award the 2010 Paving contract to Heavy Equipment, Inc in an amount of
$130,000 with a 10% change order authorization for a total not to exceed amount
of$143,000.
Michael D. Holley
General Manager/ Water Utility Manager