HomeMy WebLinkAboutApril 3, 2024 Agenda Packet (4) Board of Directors General Manager
Joseph Aguera TRUCKEE DONNER Brian C. Wright
Jeff Bender PublicExecutive Leadership
Christa Finn Chad J. Reed
Tony Laliotis Jared Carpenter
Kim Harris REGULAR BOARD MEETING Shanna D. Kuhlemier
11570 DONNER PASS ROAD, TRUCKEE Michael Salmon
6:00 PM, Wednesday, April 3, 2024 Steven Poncelet
AGENDA Scott Crow
Jillian Steward
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Changes to the agenda
5. Public Comment— This is time set aside for the public to address the Board on
any matter not on the agenda. Testimony related to any agendized matter should
be addressed at the time that that item is considered.
(The public may comment on any subject that is not on the agenda. Each
speaker will be limited to three minutes, but speaker time may be reduced at
the discretion of the Board President if there are a large number of speakers
on any given subject.)
DIRECTOR UPDATE
6. This item provides time for Directors to comment on any item within the purview of
the District.
DEPARTMENT UPDATES
7. This item provides time for each Department to update the Board of Directors.
PUBLIC HEARING
8. Public Hearing Related to Adoption of the Annual Electric and Water Standby
Charges
A. Conduct a public hearing at the regularly scheduled District Board Meeting
on April 3, 2024, at 6:OOPM, or as soon thereafter, to receive input on the
adoption of annual Electric and Water Standby Charges; and
B. Adopt the following resolutions:
a
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LEADERSHIP FORNRRTIRN
11570 Donner Pass Road,Truckee,CA 96161 Phone-530-587-3896-www.tdpud.or
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1. Resolution 2024-05 Continuing and Fixing Water Standby Charges for
the Fiscal Year 2024-2025;
2. Resolution 2024-06 Continuing and Fixing Electric Standby Charges for
the Fiscal Year 2024-2025;
3. Resolution 2024-07 Requesting Collection of Electric and Water
Standby Charges on Placer County Tax Roll; and
4. Resolution 2024-08 Fixing and Placing Electric and Water Standby
Charges on County of Nevada Tax Roll for Collection.
CONSENT CALENDAR
9. Considering Approval of a Vendor Correction to a Previously Approved Annual
Procurement Item.
Authorize the General Manager to correct an administrative error in the award
of a procurement contract for the District's aggregate & asphalt materials
approved in the FY24 Annual Contract and Procurements item from the
December 6, 2023, Board meeting, whereby:
A. The Board rescinds approval of the procurement contract with Western
Nevada Supply for aggregate & asphalt purchase for an amount not to
exceed $250,000; and
B. The Board approves a procurement contract with Teichert Rock
Products for aggregate and asphalt purchase for an amount not to
exceed $250,000.
10. Considering Approval of a Professional Services Contract with JK Architecture and
Engineering for the District's Facilities Master Plan Update for 2024
Authorize the General Manager to execute a professional services contract
with JK Architecture and Engineering for the completion of the District's 2024
Facilities Master Plan Update in the amount of$53,000, plus a 10%
contingency authorization, for a total contract not to exceed $58,300.
11. Considering Approval of a Professional Services Contract with MOBILETrak for
the District's Warehouse Bar Coding Project
Authorize the General Manager to execute a service contract with
MOBILETrak for the District's warehouse barcoding project, including entering
into a one-year software subscription, procurement of necessary hardware,
and setup implementation service fees totaling $19,590, plus a 10% change
order authorization for a total contract amount not to exceed $21,500.
12. Considering Approval of a Commercial Customer Electric Utility Bill Reconciliation
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1. Authorize the General Manager to execute a settlement agreement
with Dave's Old 40 for the reconciliation of electric utility service
metering discrepancies and associated costs; and
2. Approve the reimbursement of billed electric utility services to Dave's
Old 40 in the amount of$20,080.65
13. Consideration for Approval of a Professional Services Contract for Electric
Engineering Support with Qualus, LLC
Authorize the General Manager to execute a professional services contract for
electrical engineering support for 2024 with Qualus Services, LLC. This
contract shall be substantially the form presented, subject to legal counsel
review and/or minor administrative edits as determined necessary.
14. Considering Approval of a Professional Services Contract with Regional
Government Services
Authorize the General Manager to execute a professional services agreement
with Regional Government Services for a total contract amount not to exceed
$62,000.
ACTION ITEMS
15. Considering the Approval of the District's Integrated Resources Plan (IRP)
A. Provide feedback and direction to staff; and
B. Approve the District's Integrated Resource Plan (IRP) as proposed.
16. Considering Review of the District's Purchase Power Plan for FY23
Provide input to staff on the District's actual versus budgeted purchase power
costs and energy consumption for FY23.
17. Considering Approval of a Contract with GEI Consulting for Martis Valley GMP 5-
Year Update
Authorize the General Manager to enter into a contract with GEI Consulting,
contingent on approval of joint funding with Northstar Community Services
District and Placer County Water Agency, for an amount of$104,119, plus a
10% change order authorization of $10,412, for a total not to exceed contract
amount of $114,531.
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18. Considering Approval of an MOU Among the District, Northstar Community
Services District, Placer County Water Agency, and Truckee River Watershed
Council Regarding the Martis Valley Groundwater Basin.
Authorize the General Manager to execute the Memorandum of
Understanding between the District, Northstar Community Services District,
Placer County Water Agency, and Truckee River Watershed Council
Regarding the Martis Valley Groundwater Basin.
19. Considering Acceptance of the District's Fiscal Year End 2023 Budget
Performance Review and Fund Transfers
A. Accept this report of Budget Performance for 2023 end of year, which
includes variances identified since the adoption of the budget for 2023.
B. Consistent with Budget FY24 Financial Master Plan expectations,
authorize internal book fund transfers as of 12/31/2023 as follows:
1. Electric Utility - $475,763 from General Fund Operating Reserve
to Rate Reserve, for CVPIA litigation settlement proceeds
received in 2023
2. Water Utility - $1,985,000 from General Fund Operating Reserve
to Capital Reserve, for capital expenditure timing variances
between years in 2023
WORKSHOP
20. Considering Review of the District's 2023 Water Utility Annual Consumer
Confidence Reports
Review the Truckee Donner Public Utility District's Main System and
Hirschdale System's 2023 Water Quality Consumer Confidence Reports and
provide feedback to staff.
ROUTINE BUSINESS
21. Considering Approval of the Treasurer's Report for April 2024
22. Considering Approval of the Meeting minutes for February 7, and March 6, 2024
CLOSED SESSION
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23. Performance Review Pursuant to Govt. Code section 54957(b). Title: General
Manager
24. Closed Session Pursuant to Government Code Section 54956.9(d)(2), Conference
with Legal Counsel, Exposure to Litigation, Three Cases.
ADJOURNMENT
The agenda is available for review at the TDPUD administrative office and the District's
internet website. Posted on Friday, March 29, 2024.
Brian C. Wright, General Manager
A copy of the agenda packet is available for public review, during normal business hours, at the district
administrative office located at 11570 Donner Pass Road. Public participation is encouraged. The
meeting location is accessible to people with disabilities. Every reasonable effort will be made to
accommodate participation of the disabled in all of the Districts public meetings. If particular
accommodations for the disabled are needed (i.e. disability-related aids, or other services), please
contact the General Manager at(530) 582-3957 or Brianwright(cDtdpud.org , at least 24 hours in advance
of the meeting.
Any person with a disability may submit a request for reasonable modification or accommodation to the
above-described means for accessing and offering comment at the meeting to Brian C. Wright, General
Manager, or Email at brianwright@tdpud.org who will swiftly resolve such a request.
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