HomeMy WebLinkAbout#9 Approval Aggregate & Asphalt materials AGENDA ITEM #9
Public Utility District m
MEETING DATE: April 3, 2024
TO: Board of Directors
FROM: Chad Reed, Water Utility Director
SUBJECT: Considering Approval of a Vendor Correction to a Previously
Approved Annual Procurement Item.
APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Authorize the General Manager to correct an administrative error in the award of a
procurement contract for the District's aggregate & asphalt materials approved in the
FY24 Annual Contract and Procurements item from the December 6, 2023, Board
meeting, whereby:
A. The Board rescinds approval of the procurement contract with Western Nevada
Supply for aggregate & asphalt purchase for an amount not to exceed $250,000;
and
B. The Board approves a procurement contract with Teichert Rock Products for
aggregate and asphalt purchase for an amount not to exceed $250,000.
BACKGROUND:
On December 6, 2023, the Board approved the District's FY2024 Annual Procurements,
which includes services for the Water Department. Included in the annual procurement
requisition was a procurement contract for aggregate and asphalt materials for an
amount not to exceed $250,000.
ANALYSIS AND BODY:
During the process of executing the approved contracts with their respective vendors,
staff identified an administrative error in which Western Nevada Supply was identified in
the FY24 annual procurements inventory as the vendor for aggregate and asphalt
materials purchase, when in fact, the lowest responsive bidder and vendor intended to
be awarded the contract through the District's annual procurement process should have
been Teichert Rock Products. To correct the administrative oversight, staff recommend
the Board rescind its approval of the procurement with Western Nevada Supply and
authorize the General Manager to execute a contract with Teichert Rock Products for
$205,000.
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GOALS AND OBJECTIVES:
District Code 1.05.020 Objectives:
1. Responsibly serve the public.
3. Provide reliable and high quality water supply and distribution system to meet
current and future needs.
6. Manage the District in an effective, efficient and fiscally responsible manner.
District Code 1.05.030 Goals:
1. Manage for Financial Stability and Resiliency
4. Take the best of private sector thinking to modernize the utility and add value to our
communities.
FISCAL IMPACT:
There will be no direct financial impact associated with this item.
ATTACHMENTS:
None
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