HomeMy WebLinkAbout#22 Approval of Minutes AGENDA ITEM #22
Public Utility District m
MEETING DATE: April 3, 2024
TO: Board of Directors
FROM: Brian Wright, General Manager
SUBJECT: Considering Approval of the Meeting minutes for February 7, and
March 6, 2024
ATTACHMENTS:
1. 2-7-24 minutes
2. 3-6-24 minutes
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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING
TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA
AND REMOTE LOCATION, 10075 JIBBOOM STREET, TRUCKEE, CA
6:00 PM, WEDNESDAY, JANUARY 17, 2024
MINUTES
1. Call to Order
The meeting of the Board of Directors of the Truckee Donner Public Utility District
was called to order at 6:00 p.m. by President Bender.
2. Roll Call
Directors Present: Aguera, Laliotis, Vice President Finn (virtual) and President
Bender. Absent: Director Harris.
Employees Present: Brian Wright, Jared Carpenter, Jillian Steward, Steven
Poncelet (virtual), Alex Spychalsky, Mike Salmon, Chad Reed, Scott Crow, Sarah
Kraker, Allison Spani
Consultants Present: None.
3. Pledge of Allegiance
Director Aguera led the Pledge of Allegiance.
4. Changes to the agenda
No changes to the Agenda.
5. Public Comment — This is time set aside for the public to address the Board on any
matter not on the agenda. Testimony related to any agendized matter should be
addressed at the time that that item is considered.
No public comments.
DIRECTOR UPDATE
6. This item provides time for Directors to comment on any item within the purview of
the District.
Director Finn attended the Climate Transformation Alliance meeting with
presentation on public opinion regarding climate change.
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Director Laliotis thanked staff for hard work all year.
Director Aguera commented on length of winter and wished all a Happy New Year.
Director Harris, via General Manager Wright, extended appreciation to staff and
kicking the year off to a good start.
DEPARTMENT UPDATES
7. This item provides time for each Department to update the Board of Directors.
General Manager Wright mentioned the comprehensive department updates staff
report in the packet. Jared Carpenter, Electric Utility Director, gave a presentation
on electric and regulatory updates, engineered systems, and success by the
numbers. There were no public comments.
CONSENT CALENDAR
8. Consideration of Approving an Agreement for Heavy-Duty Vehicle Repair Services.
Authorized the General Manager to execute an agreement for the repair of
heavy-duty fleet vehicles with Silver State International, Inc. of Sparks, Nevada
for an amount not to exceed $61,600 for FY24, with the option to extend for an
additional four years (FY2025 - 2028).
9. Consideration of Approving Vendor Correction of Previously Approved Annual
Procurement Item.
Authorized the General Manager to correct an administrative error in the
vendor support services contract for the District's hyper-converged data center
environment that was approved in the "FY24 Annual Contract and
Procurements" item from the December 6, 2023 Board meeting whereby:
A. The Board rescinded approval of the procurement contract with CDW
Government Inc. for Nutanix support services for an amount not exceed
$380,000; and
B. Board approved a procurement contract with ePlus for Nutanix support
services for an amount not to exceed $380,000.
10. Consideration of Approving an Extension to the Aspen Environmental Group
Contract for the Integrated Resources Plan.
Authorized the General Manager to execute a contract amendment with Aspen
Environmental Group (Aspen) for Integrated Resources Planning (IRP),
extending the contract terms from December 31, 2023, to July 1, 2024.
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11. Consideration of Accepting the 2022 Greenhouse Gas Inventory Report for
TDPUD.
Board received this report and directed staff to file the final Greenhouse Gas
Inventory for calendar year 2022.
12. Consideration of Approving the Safety Incentive Award for FY23.
Approved the FY24 Safety Incentive Award in the amount of$300 to each
District employee with no lost-time accident(s) in FY23.
There were no public comments on the consent calendar. Director Laliotis and
Vice President Finn seconded to approve Consent Calendar Items 8-12. The
motion passed (4 ayes, 1 absent, Harris) by roll call vote.
ACTION ITEMS
13. Consideration of Approval of the 2024 Salary Schedule Unrepresented Employees,
Effective 1/1/2024.
Approved the 2024 Unrepresented Salary Schedule (attachment 1), which
includes four new positions.
Jillian Steward, Human Resources Director, presented the staff report and
responded to questions. There were no public comments. Director Laliotis
requested an organizational chart be included in future packets.
It was moved by Director Laliotis and seconded by Vice President Finn to
approve the recommended action. The motion passed (4 ayes, 1 absent,
Harris), by roll call vote.
14. Consideration of Approval for the District's Partnership in Phase III of the Climate
Transformation Alliance.
Authorized the General Manager to execute Phase III of the Climate
Transformation Alliance Memorandum of Understanding between the District,
the Town of Truckee, Truckee-Tahoe Airport District and Sierra Business
Council in substantially the form presented, contingent upon legal counsel
review and minor administrative edits as determined necessary.
General Manager Wright gave the staff report and fielded questions. There
were no public comments.
Following Board member comments, a motion was made by Director
Aguera and seconded by Director Laliotis to approve the recommended
action. The motion passed (4 ayes, 1 absent, Harris), by roll call vote.
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WORKSHOP
15. 2023 Truckee Donner PUD Year-in-Review.
Alex Spychalsky, Communications Specialist, gave a slide presentation. There
were no public comments.
Received this report and provided input to staff.
ROUTINE BUSINESS
16. Approval of the Treasurer's Report - January 2024
Director Aguera moved and Director Laliotis seconded to approve the
Treasurer's Report for January 2024. The motion passed (4 ayes, 1
absent, Harris), by roll call vote.
17. Approval of the Minutes for December 6, 2023
Director Laliotis moved and Director Aguera seconded to approve the
meeting minutes for December 6, 2023. The motion passed (4 ayes, 1
absent, Harris), by roll call vote.
CLOSED SESSION
18. Closed Session Pursuant to Government Code Section 54956.9(d)(2), Conference
with Legal Counsel, Exposure to Litigation, Two Cases.
At 7:34 p.m. President Bender recessed the meeting to Closed Session for
the purposes stated above.
The meeting reconvened at 8:52 p.m. with no reportable action.
ADJOURNMENT
MEETING ADJOURNED AT 8:53 P.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Jeff Bender, President
Respectfully Submitted,
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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING MINUTES
TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA
6:00 PM, WEDNESDAY, MARCH 6, 2024
1. Call to Order
The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to
order at 6:00 p.m. by President Bender.
2. Roll Call
Directors Present: Aguera, Harris, Laliotis, Vice President Finn and President Bender.
Employees Present: Brian Wright,Jared Carpenter, Chad Reed,Jillian Steward, Steven Poncelet,
Scott Crow,Trey Griffin, Neil Kaufman,Alex Spychalsky, Sarah Kraker and Allison McEneaney.
3. Pledge of Allegiance
Director Aguera lead the Pledge of Allegiance.
4. Changes to the agenda - None
S. Public Comment on items not on the agenda.
There were no public comments on non-agenda items.
DIRECTOR UPDATE
6. Director Harris thanked the crews and staff, especially with the storms; and expressed
appreciation for their hard work and diligence to keep the electricity on and water running on.
Director Laliotis thanked staff for all their efforts, recognizing all that goes into keeping things
running.
DEPARTMENT UPDATES
7. Jared Carpenter, Electric Utility Director, reported on the transmission outage on February 19,
2024; current projects; and the team and community effort with the March 2024 Storm, saying to
stay 12 feet away from any downed power line.
Chad Reed, Water Utility Director, indicated water demand was down a little in February;
discussed reasons for water leaks; SB 606 requires addressing water loss and utilizing acoustic
detection along with satellite leak detection, hydrant leak detection and using business
intelligence.
Jillian Steward, Human Resources & Risk Director, highlighted Super Bowl potluck, leap day relay,
February core value recognition winners of Dave Emery for integrity and Allie Spani for
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Truckee Donner Public Utility District March 6, 2024
accountability.
Steven Poncelet, Public Information Officer, provided an update on Communications&Strategic
Affairs, including website information on the Integrated Resources Plan and meeting recap; press
release on District Financial Reporting Team receiving the Government Finance Officers
Association award for Transparency in Finance; storm communications on website, Smart Hub
customized alerts and social media.
CONSENT CALENDAR
President Bender announced his abstention from consent calendar item #11, Consideration of Annual
Resolutions for Special Tax: Gray's Crossing and Old Greenwood Communities Facilities Districts, due to
a potential conflict of interest because of property ownership in the area.
There were no public comments on the consent calendar.
8. Consider Approval of a Contract for Prosser Annex Well Rehabilitation Services
Authorized the General Manager to execute a contract with Eaton Pumps Co. LLC to
complete the Well Rehabilitation project for Prosser Annex Well Rehabilitation in the amount
of$137,787.27 plus a 10%change order authorization for a total not to exceed $151,565.99.
9. Consideration of Payment to the Town of Truckee for Water Infrastructure Associated with the
2023 Paving and Drainage Project
Authorized the General Manager to remit payment to the Town of Truckee for the total
District expenditure of$100,400 plus a ten percent change order allowance for a total
authorization not to exceed $110,440.
10. Consideration of Approving Vendor Correction of Previously Approved Annual Procurement Item.
Authorized the General Manager to correct an administrative error in the annual service
contract for the District's tank cleaning and inspection that was approved in the FY24 Annual
Contract and Procurements item from the December 6, 2023 Board meeting, whereby:
a)The Board rescinded approval of the procurement contract with Liquivision for tank
cleaning and inspection services for an amount not to exceed $20,700; and
b) Board approved a procurement contract with Catalyst Diving for tank cleaning and
inspection services for an amount not to exceed $20,700.
11. Consideration of Annual Resolutions for Special Tax: Gray's Crossing and Old Greenwood
Communities Facilities Districts
a)Adopted Resolution 2024-02 requesting Nevada County to collect the special taxes for the
Gray's Crossing 04-1 Community Facilities District; and
b)Adopted Resolution 2024-03 requesting Nevada County to collect the special taxes for the
Old Greenwood 03-1 Community Facility District.
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Truckee Donner Public Utility District March 6, 2024
12. Consideration of Scheduling a Public Hearing Related to Adoption of the Annual Electric and Water
Standby Charges
Scheduled a public hearing at the regularly scheduled District Board Meeting on April 3, 2024
at 6:00 PM, or as soon thereafter, for the purpose of receiving input on the adoption of
annual Electric and Water Standby Charges.
13. Renew Contract with LaunchCG for Energy Efficiency Program Software
Authorized the General Manager to execute a contract in an amount of$157,600 plus a 10%
change order authorization for a total not to exceed contract amount of$173,360 with
Launch Consulting Group (formerly Direct Technology)for the Energy Efficiency Collaboration
Platform and Vimotely software services.
Director Harris moved and Director Laliotis seconded to approve consent calendar items 8-13 with
change of signature to Vice President Finn on Resolution 2024-02 and Resolution 2024-03. Item#11
vote: (4-1) abstention—Bender. Items#8,#9,#10,#12 and#13 vote: (5-0) by roll call vote.
ACTION ITEMS
14. Consideration of Approval of Employee Benefits Changes
Jillian Steward, Human Resources & Risk Director, presented the staff report.
There were no public comments.
Director Harris expressed support for an employee wellness program but concern with the
proposed $500 amount being added to District Code and with some of the suggested
reimbursements. She also discussed the 457 and 401 deferred contribution plans. Increased vision
benefits for retirees were considered.
Approved Resolution 2024-04 amending District Code-Title 4 Personnel as presented in
Attachment 1, which provides modifications to employee benefits.
It was moved by Director Laliotis and seconded by Vice President Finn to adopt Resolution
2024-04, modifying employee benefits as presented,with the addition of an annual update
to the Board evaluating and summarizing the wellness program.The motion passed (5-0),
by roll call vote.
By consensus,the Board directed staff to return with a report on post-retiree benefits.
WORKSHOP
15. Information Technology Roadmap
Scott Crow, IT Director and CIO, presented the staff report covering the past, cost center, present,
elements of digital transformation, iceberg analogy, cyber security,future, IT roadmap.
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Truckee Donner Public Utility District March 6, 2024
There were no public comments.
Received this report and thanked staff for information.
ROUTINE BUSINESS
16. Approved the Treasurer's Report for March 2024
There were no public comments.
A. Approved preliminary fund balances for the month of December 2023;
B.Approved disbursements for the month of January 2024;
C. Accepted report of semi-annual delinquent account write-offs by Treasurer;
D. Accepted report of annual employee vehicle use.
A motion was made by Aguera and seconded by Laliotis to approve the Treasurer's Report
for March 2024 along with the recommended actions.The motion passed (5-0), by roll call
vote.
CLOSED SESSION
17. Closed Session Pursuant to Government Code Section 54956.9(d)(2), Conference with Legal
Counsel, Exposure to Litigation,Three Cases.
There were no public comments.
At 8:29 p.m. President Bender recessed the meeting to Closed Session for the purposes stated
above.
The meeting reconvened at 9:44 p.m. with no reportable action.
ADJOURNMENT
MEETING ADJOURNED AT 9:44 PM.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Jeff Bender, President
Respectfully Submitted,
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