HomeMy WebLinkAbout7 Annual Reports Agenda Item ## 7
TRUCKEE DONNER 6
Public Utility District
CONSENT
To: Board of Directors
From: Kathleen Neus
Date: January 19, 2011
Subject: Deceive and Accept Annual Reports
1. WHY THIS MATTER IS BEFORE THE BOARD
The Board of Directors receives and reviews District reports.
2. HISTORY
The District Code requires various reporting at year end:
• Code Section 4.12.4 requires that the General Manager shall submit to the Board
of Directors an annual report summarizing the safety activities for the past year.
• Code Section 8.06.020 requires that the General Manager shall submit to the
Board of Directors in January of each year a report of all real property and
easements accepted or abandoned during the previous year.
• Code Section 8.12.010.5 requires that the General Manager shall report annually
during the month of January to the Board of Directors regarding the use of the
Board room by outside organizations during the previous year.
• Code Section 8.30.070.8 requires that once a year District staff will gather
information on all Encroachment Permits, the status of the same and will provide
an annual report to the District's Board of Directors.
3. NEW INFORMATION
a. Safety
The District began a Safety Incentive Award Program in September of 2009. The
program is well received by District staff. There are four quarterly awards and the
annual award winner is chosen from one of the four quarterly winners.
The Safety Committee's goal for 2011 is to review and update the District's Safety
Manual and the Injury and Illness Prevention Plan. Additionally, all the MSDS need
to be compiled and distributed to the different crews.
b. Real Property and Easements
Every year during the course of doing business, the District finds it necessary to
obtain and on occasion abandon easements. In 2010, the District accepted 3
easements and abandoned no easements. See attached Table 1.
c. Use of the Board Room by Outside Organizations
A number of organizations used the Board and Conference rooms during 2010.
Organizations include public agencies, non-profit groups, community agencies and
private companies. Many organizations use a room monthly, while others use a
room a few times during the year. See attached Table 2.
d. Encroachment Permits
There were no Encroachment Permits issued for 2010.
4. FISCAL IMPACT
There is no fiscal impact associated with the reports.
5. RECOMMENDATION
Accept the Safety, Real Property and Easements, Use of Board Room by Outside
Organizations and the Encroachment Permit annual reports.
Colo-
Michael D. Holley
General Manager
TABLE 1 - EASEMENTS ACCEPTED BY THE DISTRICT IN 2010
P.ael u N n15 er nerfDelo erlranee P a Name/Pro ect I�Ir +at!Dd o►r Pub
p p �. .
Ufi1 menr�:!
17-191-03, 04 & 05 Thompson ET AL Easement Agreement 10/28/2010
18-660-38 & 19-300-70 Sierra Joint Comm College District Sierra College Campus 6/25/2010
19-410-22 TDRPD Community Center 9/2/2010
i
Table 2 - Use of Board room by outside organizations in 2010
Nanny S..
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Alpine Skills International-Ski Patrol Non-profit group
AYSO Non-profit group
Donner Pines West HOA Private Company
Forest Charter School Public Agency
Hunters Safety Training Course Non-profit group
Juice Plus Private Company
Nevada County Elections Office Public Agency
Pine Forest HOA Private Company
Prudential Realty Private Company
Rotary International-Truckee Club Non-profit group
Sierra Association Bilingual Education Community Public Agency
Soroptomist International of America Non-profit group
Tahoe Adaptive Sports Non-profit group
Tahoe Back Country Ski Patrol Non-profit group
Tahoe Forest Hospital District Public Agency
Tahoe Sierra Board of Realtors Private Company
The Boulders Board of Directors Private Company
Truckee Cemetery District Non-profit group
Truckee Donner Railroad Society Community Agency
Truckee Lutheran Presbyterian Church Non-profit group
Truckee Rivershed Water Council Community Agency
Truckee Tahoe Community Foundation Community Agency
US Forest Service Public Agency
Snap On Diagnostic Training Private Company
Sierra Business Council Non-profit group
Toastmasters Club Non-profit group
Lions Club Non-profit group
Tahoe Forest Hospital Auxiliary Private Company
Nevada County Environmental Health Public Agency
McGovern Business Process Private Company
Truckee Rotary Non-profit group
Placer County Public Health Public Agency
Mountain Area Preservation Foundation Non-profit group
Nevada County Search and Resuce Non-profit group
Truckee Tahoe Republican Womens Federated Non-profit group
Community Collaborative of Tahoe-Truckee Public Agency
US Census Public Agency
Sierra Expenditionary School Private Company
Trout Unlimited Community Agency
Placer County Title Company Private Company
Nevada County Recycles Public Agency
Sierra Green Building Council lCommunity Agency