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Home My WebLink About8 Facilities Fees to General Funds Agenda Item # 8 TRUCKEE DONNER Public Utility District CONSENT To: Board of Directors From: Robert Mescher Date: February 16, 2011 Subject: Authorize Annual Transfers from Facilities Fees to General Funds 1. WHY THIS MATTER IS BEFORE THE BOARD Only the Board can authorize transfers from restricted facilities fees funds. 2. HISTORY During the budget process, staff lists the planned capital projects for the year and declares their funding source. Additionally, during the year the District makes system upgrades that are eligible for reimbursement from the restricted facilities fees funds. Staff presents transfer requests to the Board for authorization. 3. NEW INFORMATION Attachment 1 is a list of projects that were constructed with general fund money that are eligible for funding from facilities fees. Attachment 2 is a five-year report showing the balance of facilities fees on deposit as of December 31, 2010. AB 1600 requires that the District refund any facilities fees that are older than five years, unless special circumstances exist where the money is held for pending large projects. This report shows that in both the Electric Facilities Fees Fund and the Water Facilities Fees Fund, the District does not have any funds older than five years. 4. FISCAL IMPACT This action reimburses the electric and water general funds for facilities fees projects and costs. 5. RECOMMENDATION 1) Transfer$601,168 from the Electric Facilities Fees Fund to the Electric General Fund. 2) Transfer$767,221 from the Water Facilities Fees Fund to the Water General Fund. 3) Accept the five-year report showing that the District is in compliance with AB 1600. Robert Mescher Mic . Holley Acting Administrative Services Manager General Manager ATTACHMENT 1 ELECTRIC FACILITIES FEES PROJECTS: WO#07-64543 Donner Lake Circuit 3 - New Feeder ($359850) Construct approximately 12,000 feet of new 12.47kV distribution underbuild on the 60kV transmission line that connects Donner Lake and Tahoe Donner Substations. $885,151 is the total project cost to date. $921,001 was previously authorized for transfer, leaving a credit balance of$35,850 due to a vendor credit. WO#07-64545 Donner Lake Substation Upgrade $489516 Upgrade Donner Lake Substation from 3.75MVA to 15MVA. $338,361 is the total project cost to date. $289,845 was previously authorized for transfer, leaving a balance of$48,516. WO#09-64556 Tahoe Donner 3 Reconductor#1 $1789570 Reconductor approximately 1,500 feet of existing single phase overhead distribution line (Tahoe Donner Circuit 3)to three phase construction along Skislope Way from Teton to Davos and along Davos to Northwoods Blvd. $232,965 is the total project cost to date. $54,395 was previous authorized for transfer, leaving a balance of$178,570. WO #09-64557 Relocate U/G, Install Vaults $979833 Relocate PUD facilities to accommodate the 2009 District Pipeline Replacement project. $110,733 is the total project cost to date. $12,900 was previous authorized for transfer, leaving a balance of 97,833. WO#09-64559 Donner Lake Reconductor Rebuild $3129099 Reconductor, upgrade and rebuild of the 60KV poleline with a 12.47 KV 3 phase distribution line. $312,099 is the total project cost to date. Total 2010 project cost to date for electric facility fees transfer $601,168 Page 1 of 2 ATTACHMENT 1 WATER FACILITIES FEES PROJECTS: WO #09-74653 Emergency Power Supply $15,653 Emergency power supply for Richards & Innsbrook pump stations. $161,983 is the total project cost to date. $146,330 was previously authorized for transfer, leaving a balance of 15,653. WO #06-74634 Fibreboard Well $59453 Construction of new water supply per the Water Master Plan. $1,491,058 is the total project cost to date. $1,485,605 was previously authorized for transfer, leaving a balance of $5,453. WO#07-74646 Stockholm Booster Pump Station $1289416 Upgrade pump station per the Water Master Plan. $418,787 is the total project cost to date. $290,371 was previously authorized for transfer, leaving a balance of$128,416. WO#06-74627 SCADA Replacement Project $619244 Upgrade the SCADA system. $83,521 is the total project cost to date. $22,277 was previously authorized for transfer, leaving a balance of$61,244. 2006 Certificates of Participation Debt Service Payment $3559807 Annual transfer of the 2009 principal and interest payments that are eligible for funding from facilities fees. 2010 District Pipeline Project Facility Fee Portion $2009648 Portion of the 2010 District Pipeline Replacement project that are eligible for funding from facilities fees. Total 2010 project cost to date for water facility fees transfer $7679221 Page 2 of 2 ATTACHMENT 2 FACILITIES FEES ANNUAL STATUS REPORT 12/31/2010 Prepared 1/19/2011 ELECTRIC FACILITIES FEES: 1.0.136.90 Summary 5 Years 2006 2007 2008 2009 2010 Ended 12/31/2010 Beginning Balance $763,335.41 $1,657,525.63 $2,036,680.93 $1,798,480.33 $944,751.02 $763,335.41 Facilities fees collected during year 938,904.50 392,858.00 130,082.00 72,884.00 86,893.00 1,621,621.50 Interest earnings during period 53,941.01 91,315.90 80,284.53 33,428.99 6,828.85 265,799.28 Project expenditures during period (98,655.29) (105,018.60) (448,567.13) (960,042.30) (601,168.00) (2,213,451.32) See Attached List of Projects) 1 ) Ending Balance $1,657,525.63 $2,036,680.93 $1,798,480.33 $944,751.02 $437,304.87 $437,304.87 Total amount available-See NOTE 1,621,621.50 Less:Amount collected over last 5 years ($1,184,316.63)Amount greater than 5 years old-NONE WATER FACILITIES FEES: 2.0.136.25 Summary 5 Years 2006 2007 2008 2009 2010 Ended 12/31/2010 Beginning Balance $2,647,051.17 $4,079,539.79 $4,541,770.11 $2,652,408.66 $1,469,964.49 $2,647,051.17 Facilities fees collected during period 1,165,591.44 959,870.43 294,353.40 155,519.36 166,025.70 2,741,360.33 Facilities fee from 2006 COP 4,580,000.00 0.00 0.00 0.00 0.00 4,580,000.00 r-r Reimbursement from electric-Wire to Water 0.00 1,127,490.70 87,500.00 0.00 0.00 1,214,990.70 r-r Interest earnings during period 102,071.18 204,886.68 193,706.24 56,317.76 10,451.49 567,433.35 n El Project expenditures during period (4,415,174.00) (1,413,431.75) (2,109,792.22) (1,037,687.95) (767,221.19) (9,743,307.11) (D (See Attached List of Projects) �3 rt Loan Payments: iv 2006 COPs-facilities fees share 0.00 (416,585.74) (355,128.87) (356,593.34) (355,806.91) (1,484,114.86) Ending Balance $4,079,539.79 $4,541,770.11 $2,652,408.66 $1,469,964.49 $523,413.58 $523,413.58 Total amount available-See NOTE 2,741,360.33 Less:Amount collected over last 5 years ($2,217,946.75)Amount greater than 5 years old-NONE NOTE: If"Total amount available"is greater than"Amount collected over the last 5 years",then the District has facilities fees on hand that are greater than 5 years old. If the amount of facilities fees on hand is greater than 5 years old,the District would have to either refund the money to customers or the Board would have to issue a finding that the money greater than 5 years old was being held to pay for a specific project. The spreadsheet shows that the District does not have any electric or water facilities fees on hand that are greater than 5 years old.