HomeMy WebLinkAbout10 FY10 Year End Financials Agenda Item # 10
A
TRUCKEE DONNER
Public Utility District
CTION
To: Board of Directors
From: Robert Mescher
Date: February 16, 2011
Subject: Consideration of the FY10 Year-End Financial Results and Request
for Transfers and Budget Carry-overs
1. WHY THIS MATTER IS BEFORE THE BOARD
Title 3, Section 3.02.010.2 of the District Code requires the budget performance to be
reviewed at a Board workshop semiannually after the close of June and December
accounting periods for each fiscal year.
2. HISTORY
The FY10 & FY11 budget was adopted November 18, 2009 and additional transfers
and budget carry-overs were authorized February 17, 2010. The mid-year results were
reviewed July 21, 2010, but no other changes were made to the FY10 budget.
At the October 5, 2010 Staff advised the Board that the District would receive a one-
time $300,000 refund from UAMPS. The Board moved to carry-over the proceeds of
that refund into FY11 to avoid implementing the planned Electric rate increase in
FY11.
3. NEW INFORMATION
Preliminary FY10 results indicate that both the Electric and Water Departments
exceeded budget expectation and ended the year with surpluses, that staff propose to
use towards increasing reserves.
The net rate-funded surplus for the Electric Department was $685,000 as compared to
a balanced budget. Revenues were on target, but operating expenses were $941,000
(5%) less than budgeted. The overall net operating income of $5,828,000 was
$1,002,000 (21%) more than budgeted, primarily due to decreased purchased power
costs of $599,000, which included the one-time $300,000 refund from UAMPS. Other
income and expenditures were $32,000 (1%) more than budgeted and rate-funded
capital expenditures were $285,000 more than budgeted, resulting in an overall
surplus of $685,000. The Board previously approved carrying over the one-time
$300,000 refund from UAMPS into FY11, leaving an unappropriated surplus of
$3857000.
The net rate-funded surplus for the Water Department was $1,027,000 as compared
to a balanced budget. The Water Department revenues were $194,000 (2%) more
than budgeted. Operating expenses were $266,000 (4%) less than the FY10 budget
due to less pumped water as a result of repaired system leaks. The net operating
income for the Water Department was $460,000 (11%) more than budgeted.
Transfers to reserves were $637,000 less, primarily due to Board authorized transfers
from the Water Capital Replacement Reserve to fund 50% of the headquarters' roof
replacement and the Airport Well emergency repair. Interest income was $17,000 less
than budgeted and debt service was $149,000 less due to payment timing differences.
Rate-funded capital expenditures were $202,000 more than budgeted, resulting in an
overall unappropriated surplus of$1,027,000.
Attachment 1 reports the actual results of FY10 as compared to the adopted budget
and staffs proposed transfers and budget carry-overs.
A major project completed in FY10 was the District re-roofing project. The project
originally was approved to be funded 50% by Electric Utility and 50% by Water Utility.
The headquarters building, however, is 100% owned by the Electric Utility. In light of
the now anticipated Electric Utility surplus, it would be more appropriate for the
Electric Utility to pay for100% of the roof and to reimburse the Water Utility $216,739.
Two Electric Utility equipment purchases, totaling $70,000, were budgeted in FY10,
were committed in FY10, but were received in FY11. It would be appropriate to carry-
these budgeted items into FY11.
4. FISCAL IMPACT
The FY10 surpluses can be used to increase reserves, ultimately reducing upward
rate pressure in the future, and a portion to be carried forward into FY11 to pay for
Electric capital items yet to be delivered.
5. RECOMMENDATION
Staff recommends that the Board authorize the following actions:
• Transfer $216,739 from the Electric General Fund to the Water General Fund
to reimburse the Water Utility for the remaining 50% of the headquarters' roof;
• Transfer $98,000 from the Electric General Fund to the Electric Capital
Reserve Fund;
• Transfer $522,000 from the Water General Fund to the Water Debt Service
Coverage Reserve Fund (operating reserve);
• Transfer $522,000 from the Water General Fund to the Water Capital Reserve
Fund; and
• Appropriate $70,000 of the FY10 Electric surplus to the FY11 General Fund for
equipment committed in FY10, but received in FY11.
Robert Mescher Michael D. Holley
Acting Administrative Services Manager General Manager
ATTACHMENT 1
Truckee Donner Public Utility District
Budget vs Actual Revenue & Expenditures PRELIMINARY
Electric Department
Fiscal Year Ending December 31, 2010
Variance
FYI FYI Favorable
Type Budget Actual (Unfavorable)
OPERATING REVENUE
Residential $ 1195749000 $ 1199559000 $ 381,000 3%
Commercial 991699000 8,9679000 (2029000) -2%
Interdept. Sales & Rent 198179000 197105000 (107,000) -6%
Other 5019000 490,000 (119000) -2%
Total $ 23,061,000 $ 2391229000 $ 619000 0%
OPERATING EXPENSE
Board of Directors $ 959000 $ 889000 $ 79000 7%
General Management 4589000 4435000 159000 3%
Administrative Services 195209000 194889000 329000 2%
Conservation 193619000 193385000 239000 2%
Operations 395209000 392079000 3139000 9%
Power Supply 5359000 5839000 (48,000) -9%
Purchased Power 1097469000 109147,000 5999000 6%
Total $ 1892359000 $ 1792949000 $ 9419000 5%
NET OPERATING INCOME $ 498269000 $ 5,8289000 $ 190029000 21%
OTHER INCOME (EXPENDITURE)
Interest Income $ 589000 $ 209000 $ (38,000) -66%
Transfers from (to) Reserves (345000) 529000 869000
Debt Service (3,5019000) (395819000) (809000) 2%
Total $ (354779000) $ (395099000) $ (329000) 1%
RATE-FUNDED CAPITAL EXPENDITURE $ 1,349,000 $ 196349000 $ (2859000) -21%
NET RATE-FUNDED CASH INFLOW(OUTFLOW) $ - $ 6859000 $ 685,000
APPROPRIATED FOR FYI (MO 2010-90) - (3009000) (3009000)
PROPOSED TRANSFERS & BUDGET CARRY-OVERS
To Water General Fund (Roof) - (2179000) (2179000)
To Electric Capital Replacement Reserve - (98,000) (989000)
Reclosures Ordered in FY10; Received FYI - (609000) (609000)
Printer/Plotter Ordered in FYI 0; Received FYI - (109000) (109000)
Total $ - $ - $ -
Pagel of 2
ATTACHMENT 1
Truckee Donner Public Utility District
Budget vs Actual Revenue & Expenditures PRELIMINARY
Water Department
Fiscal Year Ending December 31, 2010
Variance
FY10 FY10 Favorable
Type Budget Actual (Unfavorable)
OPERATING REVENUE
Residential $ 898869000 $ 899989000 $ 1129000 1%
Commercial 191269000 192039000 779000 7%
Meter Reserve Surcharge 7529000 7539000 19000 0%
Interdept. Sales 19000 19000 - 0%
Other 5779000 5819000 4,000 1%
Total $ 1153429000 $ 1195369000 $ 1949000 2%
OPERATING EXPENSE
Board of Directors $ 919000 $ 879000 $ 49000 4%
General Management 3819000 2609000 1219000 32%
Administrative Services 193889000 19318,000 70,000 5%
Conservation 1959000 1995000 (49000) -2%
Operations 49391,000 49328,000 639000 1%
Power Supply 2119000 1999000 12,000 6%
Interdept. Rent 3459000 3455000 - 0%
Total $ 790029000 $ 697369000 $ 2669000 4%
NET OPERATING INCOME $ 4,34%000 $ 498009000 $ 4609000 11%
OTHER INCOME(EXPENDITURE)
Interest Income $ 1189000 $ 1019000 $ (179000) -14%
Transfers to Reserves (291839000) (195469000) 6379000 -29%
Debt Service (290389000) (198899000) 1499000 -7%
Total $ (491039000) $ (393349000) $ 7699000 -19%
RATE-FUNDED CAPITAL EXPENDITURE $ 2379000 $ 4399000 $ (202,000) -85%
NET RATE-FUNDED CASH INFLOW(OUTFLOW) $ - $ 190279000 $ 1,027,000
PROPOSED TRANSFERS
From Electric General Fund (Roof) - 2175000 2179000
To Water Debt Service Coverage Reserve (522,000) (5229000)
To Water Capital Replacement Reserve - (5229000) (5229000)
Retain in General Fund for Operating Cash - (2009000) (2009000)
Total $ - $ - $ -
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