HomeMy WebLinkAbout9 Toilet Exchange Program Agenda Item # 9
,�` TRUCKEE DONNER I
Ct
ACTION
To: Board of Directors
From: Steven Poncelet
Date: October 19, 2011
Subject: Consideration of Extending
g the Contract for the Water Efficient
Exchange Program
I. WHY THIS MATTER IS BEFORE THE BOA
RD
The item before the Board is a proposed contract extension for the Water Efficient
Toilet Exchange Program that exceeds the
and requires Board a approved budget, is greater than $15,000,
approval.
2. HISTORY
The District has been expanding our water
conservation programs to coincide with the
Water Meter Project. One established area for water conservation is conversion to
e District launched the Water Efficient Toilet Program in late 2010 with a contract award oilet Exchange
provides a free exchanged to Western Nevada Supply. This Program
{up to three toilets per household of old p gam
for new 1.6 gallon per flush (gpf or less ' older inefficient toilets
exchange a toilets. The program included b
g t the District along with a continuous ex both a Saturday
Western Nevada Supply's store-fron change throughout the year at
t. The original scope of work included exchanging
up to 200 toilets over a period starting November
2011. g tuber 1, 2010 and ending October 31
The Water Efficient Toilet Exchange Pr
ogram has been very well received b o
Nevada Supply has performed well. Yo ur
customers, and Western g
contract for approximately 200 toilets was The original 1-year
Program is efficient for the Conservation Department
in less than 8 months. This
partment staff to administer and
effective water conservation Program. F a cost-
many local plumbers has g Feedback from Western Nevada Supply
s also been positive about the increased pp Y and
District's program has created. business that the
The current contract with Western Nevad
mutual consent, the exis ' a Supply included the option to extend u ting contract terms and conditions fora po
the August 3rd District meeting, Boa one-year period. At
amount not to exceed g Board took action to
rdero extend the contract$222500 plus tax and a 10% changeo for an
.
3. NEW INFORMATION
Staff is now projecting that the extended contract with Western Nevada Su
s will be exhausted by the end of Supply for an
customer demand was driven b October. The exceptions!
exchanged/upgraded Y TDPUD's Water Day ~100 '
. ), participation in the Program b � toilets
toilets), and on-going customer walk-in's. g YO apartment buildings {�25
The Conservation Department would like to extend the contract for the Wat ' '
. 9 gram a third time through the end oft ' er Efficient
200 toilets in an amount not to exceedhis Year with an additional
would bring the overall $22,500 plus tax. This contract e
$72 0 Western Nevada Supply contract to extension
00 plus tax. an amount not to exceed
In the next week, the Conservation Department will develo
Proposal for the 2012 p a new R
Water Efficient Toilet Exchange Pro equest for
g gram.
4. FISCAL IMPACT
The Conservation Department does
to meet customer demand not have the funds in the approved FY1 nd for this program. If the District con ' 1 budgetg
and rebate toilet programs throe 9 e h the t end of this year, the inues Department both the exchan e
De
$22,000 over budget. p nt will be
The overall Water Department operating expenditures are projected to
fficient funds will exist to pa for th' be under
budget for this year. Su
expenditures in other operation areas. Y is program through under
5. RECOMMENDATION
Extend the contract with Western Ne
vada Supply a third time for the Water
Toilet Exchange program until De ter Efficient
for an new overall c December 31, 2011 to include'an additionalt contract amount not to exceed $72 000 200 toilets
Plus tax.
Steven PonC81et
Public Information & Conservation Michael D. Ho!
ion Manager 1eY
General Manager