HomeMy WebLinkAbout10 Board Postition Agenda Item # 10
TRUCKEE DONNER
I 4)Hc. util! ' L)1 -' t r, 1
ACTION
To: Board of Directors
From: Michael D. Holley
Date: July 06, 2011
Subject: Consideration of a Process to Fill a Position on the Board
1. WHY THIS MATTER IS BEFORE THE BOARD
Only the Board of Directors can determine the process to fill a vacancy on the Board.
2. HISTORY
Director John Hillstrom has resigned his position on the District Board effective June
227 2011 (Attachment 1).
3. NEW INFORMATION
The District was required to notify both the Nevada and Placer County election Offices
of the vacancy on the Truckee Donner PUD Board with a Statement of Facts not later
than 15 days following the date on which the District was notified of vacancy. This
notification has been done.
The remaining District Board members have 60 days immediately following to the date
the District was notified of the vacancy to either fill the vacancy by appointment or by
calling a special election.
If the Board decides to appoint someone to fill the vacancy, the Board first must post a
Notice of Vacancy in three or more conspicuous places in the District at least 15 days
before the appointment is made. The person appointed shall hold office until the next
general District election that is scheduled.
In lieu of making an appointment, the remaining members of the Board may within 60
days of the date the District Board was noticed of the vacancy call a special election to
fill the vacancy. The election shall be held on the next established election date that is
130 days or more days after the date the District Board calls the election.
The District Board must act to fill the position within 60 days of the date the District
Board was notified of the vacancy by either making an appointment or calling a special
election. Otherwise, Nevada County Board of Supervisors, within the next 30 days,
may fill the vacancy by appointment or may order the District to call an election to fill
the vacancy.
Should the Board decide to move forward with appointing a replacement Board
member, Attachment 2 is a timeline for the appointment process. Attachment 3 is a
draft Public Notice that could be placed in the Sierra Sun and three other locations
within the District.
4. FISCAL IMPACT
Fiscal impacts:
• Appointment will require an advertisement in the local paper for a cost of
$200.00
• A special election could cost up to $25,000
5. RECOMMENDATION
1) Decide on the method of filling the open Board position
2a) If appointment is selected, direct staff to:
• Place a Public Notice of Vacancy in the Sierra Sun on July 8 and place vacancy
notices in three places within the District
• Schedule a Special Board meeting on August 17, 2011 at 10:00 AM to
• Interview candidates
• Appoint a Director
2b) If a Special Election is selected, direct staff to:
• Call an election to fill the vacancy on the next established election date that is
130 or more days after the date the District Board calls the election
• Direct staff to contact Nevada County Elections to begin the Special Election
process
2c) Allow the Nevada County Board of Supervisors to fill the position
`W 6 -.9 - **F'-
Michael D. Holley
General Manager
Attachment I
June 22,2011
Dear Fellow Board Members and Staff,
Effective immediatel.y.,I'm resigning my position from the PUD Board. I'm anticipating spending more
time in Santa Cruz and think it is in the best interest of both me and the district to resign at this time.
I've thoroughly enjoyed this position. The IUD is an excellent organization staffed by very high quality
professionals,and the Board is a dedicated and thoughtful group of citizens. I expect to see all of you
around town and I'm always available if you need anything where I might be of assistance.
Regards,
Y" A
John Hillstrom
Attachment 2
BOARD VACANCY TIMELINE
• June 22, 2011 District Clerk notified of John Hillstrom's resignation
• June 28, 2011 Nevada County Elections, Placer County Elections, and Secretary
of State notified of Board vacancy
• July 6, 2011 Board Action to determine process to fill vacancy (this action)
• July 8, 2011 Place a Notice of Vacancy in the Sierra Sun and post the notice in
three District locations
• July 21, 2011 Day 15 —earliest time at which an appointment can be made
• July 29, 2011 Deadline for candidate applications
• August 5, 2011 Candidate briefing by District staff
• August 17, 2011 Hold Special Board meeting to interview candidates and appoint
• August 21, 2011 60 day expiration of allowed time for District to act
Attachment 3
PUBLIC NOTICE
VACANCY ON THE BOARD OF DIRECTORS OF
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Interested persons are hereby notified that pursuant to Government Code 1780,
there is a vacancy on the Board of Directors of the Truckee Donner Public Utility.
The Board of Directors invites interested persons to apply for appointment to fill
the vacancy for the remainder of the term, which expires on the first Friday of
December of the year 2012.
A qualified applicant must be a resident and qualified elector of the District. To
apply for appointment, please submit a letter of interest and qualifications, and a
resume to Barbara Cahill, Deputy District Clerk, 11570 Donner Pass Road,
Truckee, California 96161. Documents must be received by July 29, 2011. A
candidate briefing will be held on August 5, 2011 from 10:00 to 11:00 AM.
The appointment to fill the vacancy will be considered by the Board of Directors
of Truckee Donner Public Utility District following interviews that will occur at a
special Board meeting on August 17, 2011 at 10:00 AM.
: . TRUCKEE DONNER