HomeMy WebLinkAbout7 Prosser Heights Maintenance Project Agenda Item # ?
TRUCKEE DONNER
Public Utility District
CONSENT
To: Board of Directors
From: Mark Thomas
Date: October 05, 2011
Subject: Consideration of a Contract for the Prosser Heights Well
Maintenance Project
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of$15,000.
2. HISTORY
The District does periodic preventive maintenance on all of its water wells. The last
time any work was done on Prosser Heights Well was 1988.
3. NEW INFORMATION
Prosser Heights Well is starting to show signs of wear. The well's pumping equipment
is the submersible type which means that both the pump and motor are both under
water in the well casing. Generally this type of pump and motor has a life span of
about 10 years. Along with the pump and motor replacement, the well's casing will be
cleaned.
The District issued a request for bids for the above described work on August 18 and
advertised in the Sierra Sun on August 24, 2011. The bid opening for the Prosser
Heights Well Maintenance 2011 was held on September 14, 2011 at 2:30PM. Two
bids were received and both bids were found to be responsive. The low bid was from
Carson Pump in the amount of$52,790.00. A summary of the bids is given below.
Bidder Total Amount of Bid
Carson Pump LLC $ 52,790.00
Layne Christensen Company $55,583.80
4. FISCAL IMPACT
In the FY Conservation Budget, $90,677 was set aside in the Public Benefits Program
to fund the wire to water improvements. Of the work being done on the well, $32,000
qualifies for the Wire to Water program, as this work will improve the efficiency of the
well. The remaining $20,790 will come from the approved FY11 Water Department
Budget.
5. RECOMMENDATION
Award the contract for the Prosser Heights Well Maintenance Project to Carson Pump
in an amount of $52,790 plus a 10% change order authorization for a total amount not
to exceed $58,069.
Michael D. Holley
General Manager 1 Water Utility Manager