HomeMy WebLinkAbout8 Purchase CFL's Agenda Item # 8
-nTRUCKEE DONNER
.A p ublic Utility District
CONSENT
To: Board of Directors
From: Steven Poncelet
Date: October 05, 2011
Subject: Consideration of a Contract to Purchase CFL's
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of$15,000.
2. HISTORY
The approved FY11 budget includes funding for the District's Million CFL program.
The Million CFL program is an on-going program that includes the hand-out to our
customers of a free 12-pack of 60-watt equivalent spiral CFL's. This program has
been very successful and cost-effective in the past and is being continued in FY12.
3. NEW INFORMATION
The District issued a Request for Bid (RFB) for a quantity of 35,004 CFL's, advertised
in the Sierra Sun, and held a bid-opening on September 26, 2011. Four bids were
received and the results of the bids are listed below(excluding tax):
Vendor Bid Amount
Feit Electric Company $47,255.40
Autocell Electronics, Inc. $54,256.20
Rexel $61,257.00
AM Conservation Group 1$65,807.52
All four bids were found to be responsive. Feit Electric was the lowest bidder at
$47,255.40 (Attachment 1).
4. FISCAL IMPACT
The contract amount is for $47,255.40 with a 10% change order authorization for a
total amount not to exceed $51,980.94 plus tax. Sufficient funds exist within the
approved FY11 and proposed FY12 budgets for this purchase.
5. RECOMMENDATION
Award a contract to Feit Electric for the purchase of CFL's in an amount not to exceed
$47,255.40 with a 10% change order authorization for a total contract amount not to
exceed $51,980.94 plus tax.
Steven Poncelet Micl ael D. Holley
Public Information & Conservation Manager General Manager
Attachment 1
BID SCHEDULE
UNIT COST(FOB TRUCKEE)—Tax not included
Compact Fluorescent Bulbs Purchase 2012
QUANTITY Unit Cost TOTAL
UNITS DESCRIPTION (FOB Truckee)
Tax Not Included
351004 Compact Fluorescent Bulbs
Energy Star
12-15 watt use-equivalent to 60
watt light
900 minimum lumen output
• 10,000 hour minimum rated life
Soft, Bright or Warm White
• Spiral
• Packaged as12 bulbs per box
Prices to be valid for releases
through April 30, 2013
(with option for the District to
increase total quantity by 10% at
bid price)
• Partial releases throughout the
term at TDPUD discretion
TOTAL Z�
DELIVERY DATE
If the bid is awarded to me, I will deliver to Truckee the compact fluorescent bulbs as needed
during the contract period.
Proposal submitted bmE ted b : —C4
Signature,Title and Date
Name, address, and phone number of bidder: