HomeMy WebLinkAbout9 West Coast Asphalt Contract Agenda Item # 9
TRUCKEE DONNER
Public Utility District
CONSENT
To: Board of Directors
From: Mark Thomas
Date: December 07, 2011
Subject: Consideration of a Change Order to West Coast Asphalt
Maintenance, Inc. for the 2011 Paving Contract
1. WHY THIS MATTER IS BEFORE THE BOARD
Only the Board can authorize a new change order in contracts over$15,000.
2. HISTORY
Each year the District awards an annual paving contract base on an estimated amount
of paving required for the next year. The Board awarded the 2011 Paving Contract to
West Coast Asphalt Maintenance,Inc. on December 15, 2010, for the amount of
$60,000.
3. NEW INFORMATION
As of November 16, 2011 all open paving projects were completed under the contract
with West Coast Asphalt Maintenance, Inc. This year 5,924.25 square feet was paved
tract amount
for a cost of$50,356.13 which was $9,643.87 under the con
.
There were two work orders changes to this contract:
1)Additional AC Depth @ $2.13 per inch per square foot that totaled $9,390.11
2) Traffic Control Cost on main roadways at $75.00 per hour that totaled $7,968.75
These two work order changes brought the cost of the 2011 paving contract to
$67,714.99 which is $7,714.99 over the contract amount.
4. FISCAL IMPACT
Sufficient funds exist within the approved FY11 Water Department Budget.
5. RECOMMENDATION
Authorize a change order in the amount of $7,714.99 to West Coast Asphalt
67
Maintenance, Inc. for a new contract amount not to exceed p
� 714.98.
Michael D. Holley
General Manager/Water Utility Manager
Change Order
.i Public Utility District
Contract Name: 2011 Paving Contract
Contract Change Order No: 1 Orig. Contract Amt. $ 60,000.00 Days NA
Date: November 15,2011 Prev.Apprd Changes$ 0.00 Days NA
Contractor: West Coast Paving This Change$ 7,714.98 Days NA
Revised Contract Amt. $ 67,714.98 Days NA
Remaining Authorized
Change Amt. $ 0.00 Days NA
This Change Order covers changes to the subject Contract as described herein. The Contractor shall construct
furnish equipment and materials, and perform all work as necessary or required to complete the Change Order
Items for a lump sum price agreed upon between the Contractor and District. g
Increase in (Decrease) Contract Time
Description of Changes Contract in Contract Extension
Amount $ Amount $ _(days)
1. Base Patch @$8.50 per square foot -$9,643.87
2. Additional AC Depth @$2.13 per inch per square foot $9,390.11
3. Traffic Control Additional Costs $7,968.75
Totals $17,358.86 -$9,643.87 NA
Net change in contract amount(increase or decrease) $7,714.99 NA
The amount of the Contract will be increased by the sum of $7,714.99 and the Contract Time shall not
extended. The undersigned Contractor approves the foregoing Change Order as to the changes, if an be
9 y, i n the
contract price specified for each item including any and all supervision costs and other miscellaneous costs
relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on
account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other
necessary work, inclusive of the directly or indirectly related to the approved time extension, required to complete
the Change order items. This document will become a supplement of the contract and all provisions will a
hereto. It is understood t at the Change Order shall be effective when approved by the District. pplY
Accepted: /Contractor Date:
(Signature)
Approved:
/District Date:
(Signature)
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