HomeMy WebLinkAbout15 Material Purchase of Water SCADA Equipment Agenda Item # 15
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TRUCKEE DONNER
IF Public UG [ty District
ACTION
To: Board of Directors
From: Ian Fitzgerald
Date: October 03, 2012
Subject: Consideration of a Material Purchase of Water SCADA Equipment
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of$15,000.
2. HISTORY
On the May 02, 2012 Board meeting, a workshop was presented to discuss the
District's existing Water System's Supervisory Control and Data Acquisition (SCADA)
system and the planned proposal for its replacement.
The existing SCADA is operating with equipment which is obsolete and difficult to
maintain and patched together with 3 different systems. The new SCADA system will
control and distribute vital data and statistics to operators on a new standard platform
designed to utilize the latest software and controls technologies.
In July 2009, the Board awarded a contract to Carollo Systems LLC for engineering
services for the first two phases of the SCADA replacement project.
3. NEW INFORMATION
Peter Rosales was hired in June of 2012 as a new SCADA Engineer, and will take
over duties to design, implement and maintain the new Truckee Donner PUD SCADA
Platform.
Request for Bids on Phase-3A of the SCADA project were issued to 11 Panel Shop
Contractors for the construction of 10 RTU Control Panels on September 07, 2012.
The District also advertised in the Sierra Sun on September 12, 2012.
Sealed bids were opened on September 26, 2012 at 2:00 PM. The following two bids
were received:
1) California Motor Controls, Inc. Bid: $195,362.64
2) George T. Hall Co., Inc. Bid: $159,950.00
Due to the very good price of the bid from George T. Hall Co., Inc., almost
$10,000/unit less than anticipated cost, staff believes that by extending this bid to
include Phase 3B would be in the best financial interest of the District. Phase 3A
involves 10 units, and Phase 3B will extend the total RTU commitment by an
additional 7 units.
4. FISCAL IMPACT
Sufficient funds exist in the FY12/13 Budgets for the purchase of 17 RTU Control
Panels.
5. RECOMMENDATION
Award Phase 3A & 313 contract to George T. Hall Co., Inc. in the amount of $268.015,
plus a 10% contingency, not to exceed $294,817, not including tax.
oe-
Stephen Hollabaugh Michael D. Holley
Assistant General Manager General Manager