HomeMy WebLinkAbout7 Annual Reports Agenda Item # 7
TRUCKEE DONNER
P ubi"'c Ut"Hty D'striL .
CONSENT
To: Board of Directors
From: Kathleen Neus
Date: January 04, 2012
Subject: Receive and Accept Annual Reports
1. WHY THIS MATTER IS BEFORE THE BOARD
The Board of Directors receives and reviews District reports.
2. HISTORY
The District Code requires various reporting at year end:
• Code Section 4.12.4 requires that the General Manager shall submit to the Board
of Directors an annual report summarizing the safety activities for the past year.
• Code Section 8.06.020 requires that the General Manager shall submit to the
Board of Directors in January of each year a report of all real property and
easements accepted or abandoned during the previous year.
• Code Section 8.12.010.5 requires that the General Manager shall report annually
during the month of January to the Board of Directors regarding the use of the
Board room by outside organizations during the previous year.
• Code Section 8.30.070.8 requires that once a year District staff will gather
information on all Encroachment Permits, the status of the same and will provide
an annual report to the District's Board of Directors.
3. NEW INFORMATION
a. Safety
The District began a Safety Incentive Award Program in September of 2009. The
program is well received by District staff. There are four quarterly awards and the
annual award winner is chosen from one of the four quarterly winners.
The Safety Committee's goal for 2011 was to review and update the District's
Safety Manual and the Injury and Illness Prevention Plan. The Safety Manual is
currently being reviewed.
b. Real Property and Easements
Every year during the course of doing business, the District finds it necessary to
obtain and on occasion abandon easements. In 2011, the District accepted 2
easements and abandoned no easements. See attached Table 1.
c. Use of the Board Room by Outside Organizations
A number of organizations used the Board and Conference rooms during 2011.
r anizations include public agencies, non-profit groups, community agencies and
Organizations p g .
private companies. Many organizations use a room monthly, while others use a
p p
room a few times during the year. See attached Table 2.
d. Encroachment Permits
There were no Encroachment Permits issued for 2011.
4. FISCAL IMPACT
There is no fiscal impact associated with the reports.
5. RECOMMENDATION
Accept the Safety, Real Property and Easements, Use of Board Room by Outside
y
Organizations and the Encroachment Permit annual reports.
Michael D. Holley
General Manager
TABLE 1 - EASEMENTS ACCEPTED BY THE DISTRICT IN 2011
...........:
. art,.
Grant Dee
......... d ter u.................
I1
nee , Pro ert Nam l 'r eat Via.
C� ne��De�e�o er�Gra t
Parcel Nun ber_ _ . _ J
!' t EaS. ..ern+ r
t
.: .. ..
..... . ...
18-010-10 Tahoe Donner Assocation McGlashan Springs Easement 6/3/2011
19-770-01 Assumption of the Blessed Virgin Mary Parish lAssumption Catholic Church 9/6/2011
i
Name of Organization Type
Cal Fire Public Agency
California Rural Water Public Agency
Dickson Realty Private Company
Donner Pines HOA Private Company
Forest Charter School Public Agency
Granite Peak Management Private Company
Hunter Safety Training Class Non-profit group
IBEW- Union meetings TDPUD Employees
Juice Plus Private Company
Martis Valley Groundwater Study Public Agency
Nevada County Elections Public Agency
Pine Forest HOA Private Company
Rotary International- Truckee Club Non-profit group
SABE Non-profit group
Soroptomist Non-profit group
Tahoe Donner Green Club Community Agency
Tahoe Resource-Water Craft Inspeciton Public Agency
Tahoe Sierra Board Realtors Private Company
Tahoe Truckee Bar Assoc Private Company
The Nature Conservancy Public Agency
Toastmasters Non-profit group
Truckee Cemetery District Non-profit group
Truckee Community Christmas Community Agency
Truckee Donner Railroad Society Community Agency
Truckee Lutheran Presbyterian church Non-profit group
Truckee River Watershed Community Agency
Truckee Tahoe Republican Women Non-profit group
US Forest Service Public Agency
US Government Bureau of Reclamation Public Agency