HomeMy WebLinkAbout10 Replacement Vehicle Agenda Item # 10
TRUCKEE DONNER
PuLhc UGty D'strlct
CONSENT
To: Board of Directors
From: Jim Wilson
Date: January 04, 2012
Subject: Consideration of 2012 Purchase of a Replacement Vehicle
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for purchases in excess of$15,000 and only the Board can
declare vehicles surplus.
2. HISTORY
In 2008, the District established Electric and Water Vehicle Replacement Funds to
provide a source of funds for periodic vehicle replacement. Funds are added each
year by both the Water and Electric Departments as described in the adopted budget.
3. NEW INFORMATION
The Electric Superintendent's vehicle (Unit 4) is now in need of replacement due to
high mileage. Unit 4 will be replaced a with new mid-size Ford SUV which gets slightly
better fuel economy than the competitors comparable model. The mid-size vehicle is
required to allow the superintendent to transport personnel, equipment, and materials
to and from job sites.
Unit 20 (currently a Pool Vehicle) has a failed transmission and is no longer operable.
Present value of this vehicle does not warrant repairing the transmission, and would
not sufficiently extend the vehicle life, enhance reliability, or increase future resale
value to justify this repair. Unit 4 will be utilized as a pool vehicle in place of Unit 20
which will be surplused.
The District is able to participate in a competitive procurement from the State of
Nevada for the replacement vehicle. Section 3.08.060 of the District's code (Joins
Purchasing with the State of California and other public agencies) permits the District
to take advantage of other agencies low bids providing that competitive procurement
procedures were followed.
On August 19, 2011, the State of Nevada awarded the Fleet Vehicle Bid Number 7662
to Jones West Ford, of Reno, NV. Jones West Ford has agreed to honor the State of
Nevada bid pricing with TDPUD for the purchase of one Ford Explorer in amount of
$24,362 plus tax.
4. FISCAL IMPACT
Sufficient funds exist in the Electric Vehicle Replacement Fund for the purchase of the
vehicle.
Recovery of some of the initial investment will be made through the sale of the surplus
vehicle at public auction. Proceeds will be transferred to the Electric Department
Vehicle Replacement Fund.
5. RECOMMENDATION
a) Award the purchase of one Ford Explorer to Jones West Ford of Reno, Nevada for
the amount of$24,362 plus applicable tax.
b) Declare Unit 20 surplus and apply the sales proceeds to the Electric Vehicle
Replacement Fund.
Stephen Hollabaugh Michael D. Holley
Assistant General Manager General Manager