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HomeMy WebLinkAbout7 NCPA Data Base System A genda Item 7 TRUCKEE DONNER PLI611C Utility District CONSENT To: Board of Directors From: Steven Poncelet Date: March 07, 2012 Subject: Consideration of a Contract with Northern California Power Agency J Y (NCPA) Regarding a Data Base System 1. WHY THIS MATTER IS BEFORE THE BOARD This item is before the Board as the total contract amount is greater than $15,000 and requires Board approval. 2. HISTORY The District has made an investment in growing energy and water conservation programs and finding innovative ways to help our customers save energy/water and save money. The District now has a robust stable of programs and is processing over 1000 rebates per year and serving thousands of customers with programs such as: Million CFL; Residential Green Partners; Business Green Partners; EnergySaving g Program (ESP); Residential Energy Survey (RES); Neighborhood Block Parties; LED Holiday Light Exchange; appliance rebates; building performance rebates; and other programs. These diverse programs provide for excellent energy savings and cost- effectiveness, but have also greatly complicated the managements stems needed to effectively administer our programs. As the Conservation Department has expanded, the procedures and tools used to manage the programs and enable regulatory reporting have also improved. In a short few years, the Department Y has gone from largely paper-based trackingsystems to Excel-based systems to relational-database tools. For the customer, however, the rebate and other forms remain paper-based. To effectively handle our complex programs, staff has been investigating- g g new tec h based tools to help our customers access the programs and to facilitate g rebate processing, program result tracking, and regulatoryreporting. Potential benefits to the District include labor savings, reduced EM&V costs and improved program management and customer service. 3. NEW INFORMATION There are limited resources available to build and utilize a database manag ement system that will support the level of complexity needed to track energy and water efficiency programs and meet the ever-expanding need for regulatory re g ry reporting. ng. To address this challenge, members of the Northern California Power Agency g Y (NCPA) Public Benefits Committee identified the value of developing joint web-based g a � based platform that would allow NCPA members to better man manage the facets g y of their respective energy and water efficiency programs. Specific objectives included: improving customer access to programs via on-line rebate application portals and paperless processing; allowing members to administer their programs more effectively by allowing them to efficiently track program information; and meeting local and regulatory reporting requirements. On July 25, 2011, NCPA released a formal Request for Proposal (RFP) to identify a vendor that could provide these services. Eight organizations responded to the RFP. Upon further review of these proposals, including individual interviews with each of the potential vendors, the Public Benefits Committee recommended the selection of crmOrbit, Inc. as the company best qualified to perform the desired services. NCPA then negotiated with crmOrbit, on behalf of the seven interested member utilities to develop a final scope of work, pricing, and member utility cost-allocation. The proposed 5-year contract includes development of centralized database with some customization for each participating utility, training for utility personnel to use and update the database, and a 5-year license agreement which begins on July, 2012. The total cost associated with this project is $438,871-63. All costs will be borne b the seven NCPA members participating in the project. The allocation factors associated with these costs were based on an average of the most recently available information regarding energy delivered in kilowatt hours, number of energyefficiency Y rebates provided to customers, and energy efficiency budgets. The District allocated share of the total cost is $89,413.33 over the 5-year project. This effort will result in a final contact between NCPA and crmOrbit, and a Member Services Agreement between NCPA and the seven participating members. The District and NCPA are working on the final wording of the Member Services Agreement. These documents were brought to the NCPA Commission Meeting on February 23rd where the contract between NCPA and crmOrbit was approved pp contingent on the approval of the NCPA Members Services Agreement with each participating utility. The NCPA Commission Staff Report, Consulting Services Agreement between NCPA and crmOrbit, Inc., and the Members Services Agreement g between NCPA and the District are included as Attachments 1, 2 and 3. 4. FISCAL IMPACT The District's contract with NCPA is for an amount not to exceed $89,413.33 over for a contract term ending June 30, 2017. Funds for this expense will come from the approved FY12 and FY13 budget, and the future Conservation Department budgets. 5. RECOMMENDATION Award a contract in substantially the form presented and agreed to b District counsel g Y el for a data base systems to NCPA for an amount not to exceed $89,413-33 with a ter ending June 30, 2017. m Steven Poncelet Michael D. Holley Public Information & Conservation Manager General Manager Attachment 1 651 Commerce Drive PUBLIC AGENCY Roseville,CA 95678 CPA phone (916)781-3636 . NORTHERN CALIFORNIA POWER AGENCY fax (916)783-7693 web www.ncpa.com . co, ission. a � � AGEN DA ITEM NO.. Date: February 16, 2012 To: NCPA Commission Subject: Consulting Services Agreement Between NCPA and crmOrbit Inc. and Member Services Agreement with Contracting Members Proposal NCPA-is proposing a consulting services agreement with crmCrbit to develop . e slop a database that will allow seven NCPA members to better.rnanage the information related to their respective energy.efficiency programs, thereby improving their operational effectiveness. The seven participating NCPA members- the cities of Alameda, Biggs, Healdsbur Lodi. 99 : g: , Lompoc, as well . as Plumas-Sierra,�REC,..and Truckee Donner PUD., will execute a member services agreement' with NCPA b which the would.agree g ... - Y :y : , , to pay for the services. .. . . Background As,is the case for many of the smaller public power utilities throughout ' p gout California- there are -.limited resources available to build.and utilize a database management ' g ent system that will support the level of complexity needed to track-energy efficiency programs'and meet the ever- expanding need for regulatory reporting.qnd data storage. As we near the end nd of our sixth .year of collaborative energy efficiency reporting, members of the NCPA Public Benefits Com mittee In Summer 2011.identified the value of developing a joint, web-based database platform that would allow.NCPA members to better manage the many facets of their respective energy. eff ciency programs.- Specific objectives include the followin g • e improving customer access to program information via on-line . . . _ rebate application . portals; e allowing members to manage their programs more effective) . i Y by allow'. Ong them to . efficiently track program information; and • meeting local and.regulatory reporting requirements. _..__._.._._.._._ 0n.-JuY12-6-.2-0-1 1, NCPA released a formaE~Re -uesf for Pro osal� — ----- -- — _._...._.._..._�._ . � p �RFP} to identify a vendor#hat could provide these services. Eight organizations responded to the RFP b the August 24 2011., deadline. Upon further review o Y g p f these.proposals, including individual interviews with each of the potential vendors, the Public Benefits Committee supported the selection pp ct on of crmOrbit, Inc. as the company best:qualified to perform the desired services. The contract attached to this staff report is the product of this effort. Attachment 1 Consulting Services Agreement Between NCPA and crmarbit, Inc:` r February 16,2012 r Page 2 The contract up for consideration is intended to achieve our objectives by automating numerous manual.data entry.in the administration of-thes'e programs; thus-.decreasing staff time and administrative costs, increasing accur improving decreasing evaluation-costs,-im rovin� customer • service, and allowing for faster access to program information'. Phase 1 of the project will last until this summer and entail,the development of a centralized database platform in which future data entry will be easily accessible to members, along with the development of data-tem lates that can be used for easy-to-access analysis. Phase 2 includes a five-year license agreement which begins on July 1, 2012. The license will allow members to access varying levels'-of technical'support from.the contractor and the NCPA project,manager to.development additional analytical tools. ' Roseville Electric is also working on a parallel effort, having approved a similar arrangement with g t crmOrbit on February 1, 2012. As well, NCPA's efforts to support this project have;=led to the pursuit of a similar agreement among several members of the Southern California Public. ,Pointer Authority (SCPPrA-). -The.result nrill.'be:much ' ore;effective management,of and reporting 9 p g on these:programs by California's public power systems: As,this project moves forward;,it will be a highlighted best practice::in the upcoming energy:effi.ciency report,that will be submitted to the California-Energy Com-rhission'on March 15,'2012. The approval of this contract Will be contingent upon the approvalp of a se arate Member Services Agreement between NCPA and the seven participating members. Each member will eithe p Y r bring the Member Services Agreement before its respective city council or board-for approval. In the case of Healdsburg, the agreement will be brought to the City Manager for approval. In the case of Plumas=Sierra, it General Manager-has that authority:The timelines associated�ivith these approvals`are as follows' 'o.q. • Alameda. February 27 - Biggs—February 27 Healdsburg-City Manager Approval.(by'-February 29 • Lodi_March 7 (tentatively scheduled) =• Lompoc February 21 * Plumas-Sierra—General Manager.Approval (by February..29 ) • Truckee Donner--March 7 The Member Services Agreement will be signed b NCPA's General Maria er o Y g nce all of the member.approvals for the Member Services Agreement.are realized. Fiscal Impact . cost associated with this projects _43$,87'1.�3.�_All costs will be borne b Y the seven — CPA members participating in the project, shown-in the table'below The allocation-factors associated With these costs were based on'a simple average of the most recently available g y ilable information regarding energy delivered in kilowatt hours,.number of energy efficiency rebates provided to customers, and energy-efficiency budgets. SR: 115;12 t Attach'ment 1 J Consulting Services Agreement Between NCPA and crmOrbit Inc. February 16,2012 Page 3 361-06- Alameda Bi ggs ,,- -40 2:80I n; • - - Healdsbur � =.- 27_..: ..: .:... :..�...f.. ..�.•.:-: g ::$ ;Ofi2:59 ;��..6::17/ Lodias ,.;h�.:,.y,r-�7 /l�, '1 Lompoc `*i 80 —Plumas •�.V'1•�._•T...Mr y?;:: .�,r .. h .r .:ri`2't'e.4, y.l,Y,'.+•w►v. Truckee :�2a'3?°' :J :R: '894 _- 1 .- -Environmental Analysis This activity would not result in a direct or reasonably foreseeable indirect . Y. nd�rect change in the. . physical environment.and is therefore not a "project"for purposes of Section 21065 the California Environmental Quality Act. No environmental review is'.necessary. Recommendation Staff-recommends the Commission A rove'Resolution •12-0- authorizing'. � 9 authanz�ng the General Manager or his designee to enter into on-behalf of NCPA:. ') the Consulting Services Agreement Between NCPA and.crrnOrbit for Energy Efficiency Database Prog ram , Services (including License and Maintenance-Services) subject to the approval j� pp .val of the'. Member Services Agreement for the. Energy Efficient •Database Pro ram b Y g y each of the-seven NCPA members participating in this project; and; 2 the'Member S •ervices Agreement for the Energy-Efficiency Data Program once all participati.'gNCPA'. members-approve the Member Services Agreement: Respectfully submitted, Prepared by. T NA J PE JANE.CIRRINCIONE eneral Manager Assistant General Manager = Legislative & Regulatory Affairs Attachments (3) — Resolution 12-09 : -Consulting-Services-Agreement^between_NC•PA,-and - --- _.._.___..__ __.--.----...-:_..___..:.-_•:--_---_...: _._.-.__..._ Member Services Agreement for the Energy Efficiency Data Prog ram SR: 11&12 Attachment 1 RESOLUTION 12-09 RESOLUTION OF THE NORTHERN CALIFORNIA POWER AGENCY APPROVAL CONSULTING SERVICES AGREEMENT BETWEEN NCPA AND.crmOrbit, Inc. AND MEMBER SERVICES AGREEMENT BETWEEN NCPA AND PARTICIPATING MEMBERS (reference Staff Report#1 IS:12) WHEREAS, NCPA and public power utilities a.re.required to submit information to the California Energy Commission regarding energy efficientprograms., consistent Y with the statutory requirements of Senate Bill 1037 (2005) and Assembly Bill 2021 (2006); and WHEREAS, seven NCPA members participating in the.NCPA Public Benefits Committee (the cities of Alameda, Biggs, Healdsburg, Lodi, Lompoc,oc, as well as Plumas- Sierra REC, and Truckee 05''"'POD) identified a .need to develop a database that Will. 1} improve customer access:to-program. information Via on-line rebate a pp ication portals, 2) allow members to manage their programs more effectively by allowing them to efficiently track program information, and 3) meet local and regulatory reporting requirements and 0 rY WHEREAS, on July 25, 2011, NCPA released a formal Request uest.for Pro oposal (RFP) to identify an organization that could provide such sere*ces; and 'WHEREAS, eight organizations res onded to the RFP b the Au p y gust 24, 2011, deadline;-and WHEREAS, upon further review of these proposals, including individual interviews . . _p p � g ind�viduai interviews with each of the potential vendors, the NCPA Member Services Manager and the Public Benefits Committee selected crm-Orbit,. Inc. as the organfzat�on best ual� ed to perform the desired services q WHEREAS, NCPA is proposinga contract with crmOrb.it.-to provide �- p de fhe.aove mentioned services, which will improve the operational effectiveness of the NCPA members participating in the project and their abilities to provide re ulatory reports, and WHEREAS, the approval of this contract is contin ent upon the g p approval of a Member Services Agreement between NCPA and the participating members with individual. member approvals expected by mid-March, and 1N_H REAS,.-tlie-e-nvi.r_o_ .nr_ -enfal._.imp __act_ls_add.___ressed.i .nn Sia _ o ..--..._.._._.._......._..._._-.-.---_..__�_...._._. ffi .e_p NOW, THEREFORE BE'IT RESOLVED b the Commission , y rnmisslon of the Northern California Power Agency as follows: 1. That it approves the Consulting Services Agreement Between NCPA an d crmOrbit for Energy Efficiency Database Program Services includingLicense and Attachment.1 Maintenance Services, and authorizes the General Manager or his des. g .i gnee to execute it on behalf of the Agency: subject to the prior approval and receipt of . p pp p executed copies of the associated Member Services-A reement for the Energy Efficiency Database Program.by each of the seven NCPA members participating in this project! and - . 2. Approves the Member Services Agreement.for the Energy Efficiency. y Database . Program and authorizes the General Manager to execute it on behalf of the A nc ge .Y subject to the prior approval and receipt of executed copies of it from each of the, seven NCPA members. participating in'the1ro'ect. project. - PASSED, ADOPTED and APPROVED this 23rd dayof February 2012 -b the fo vote on roll call: ry y e Llowin9 Vote Abstained Absent Alameda BART Biggs ; Gridley Healdsbu�g Lodi Lompoc Palo.Alto - Port of.Oakland Redding ...Roseville, Santa Clara Truckee.-Donner - - - Ukiah Plumas-Sierra .__.___.._._._._:..... .�._......____GAR..Y_W._P._.LASS----.......�.._...._.....__._.___._ _..__. .__._._.._.A.T�EST•..D�.N�SE_Da1J.�___.____ . _ - .:`' . CHAIRMAN A&S I STANT SECRETARY Attachment 1 1 1. ,• _ I A ' j � Attachment 2 CONSULTING SERVICES AGREEMENT BETWEEN THE NORTHERN CALIFORNIA POWER AGENCY AND crmORBIT, INC. FOR ENERGY EFFICIENCY DATABASE PROGRAM SERVICES, INCLUDING LICENSE AND MAINTENANCE SERVICES This agreement for consulting services ("Agreement') is made by and between the NORTHERN CALIFORNIA POWER AGENCY, a public joint powers agency with offices located at 651 Commerce Drive, Roseville, CA, 95678-6420 ("Agency") and crmOrbit a California Corporation with offices located at 2693 Blucher Valley Road, Sebastopol, CA 94572 ("Consultant") (together sometimes referred to as the"Parties") as of , 2012, (the"Effective Date") in Roseville, California. Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to Agency the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In addition, Consultant shall provide to Agency the software licensing and maintenance and support services specified in the licensing Master Agreement and Terms of Use attached as Exhibit A-1. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A WA-1, this Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2017, when Consultant completes the work described in Exhibit A and A-1, unless the term of the Agreement is otherwise terminated or modified, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the Agency's right to terminate the Agreement, as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a professional manner and shall conform to the standards of quality normally observed by a person practicing in Consultants profession. 1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that Agency, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from Agency of such desire of Agency, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant's obligations hereunder. Consulting Services Agreement between Page 1 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 1.5 Contracting Members and Member Services Agreement. Consultant acknowledges that Agency is undertaking this Agreement on behalf of certain of its members, the cities of Alameda, Biggs, Healdsburg, Lodi, and Lompoc; the Plumas-Sierra Rural Electric Cooperative; and the Truckee Donner Public Utility District jointly the "Contracting Members"), pursuant to an agreement between the Contracting Members and the Agency (the"Member Services Agreement"). Pursuant to the Member Services Agreement, which Consultant has reviewed, and this Agreement, Consultant will be responsible for directly interfacing with representatives of the Contracting Members in addition to those of the Agency. The Contracting Members are express third party beneficiaries of this Agreement, and are permitted Users of the software licenses granted hereby consistent with the terms of this Agreement. Section 2. COMPENSATION. Agency hereby agrees to pay Consultant an amount NOT TO EXCEED FOUR HUNDRED THIRTY-EIGHT THOUSAND EIGHT HUNDRED SEVENTY-ONE DOLLARS AND SIXTY-THREE CENTS ($438,871.63)for or all work set forth in Exhibit A and Exhibit A-1, pursuant to the Consultant's fee schedule which is attached hereto and incorporated as Exhibit B and all reimbursable expenses incurred in performing the work. In the event of a conflict between this Agreement and Consultant's proposal regarding the amount of compensation, this Agreement shall prevail. Agency shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from Agency to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to Agency in the manner specified herein. Except as specifically authorized by Agency, Consultant shall not bill Agency for duplicate services performed by more than one person. Consultant and Agency acknowledge and agree that compensation paid by Agency to Consultant under this Agreement is based upon Consultant's estimated costs of providing the services required hereunder, including salaries and benefits of employees and subConsultants of Consultant. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subConsultants may be eligible. Agency therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information: ■ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.; ■ The beginning and ending dates of the billing period; ■ A Task or Deliverable Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion of each Deliverable identified in the Scope of Work; Consulting Services Agreement between Page 2 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 ■ At Agency's option, for each work item in each Deliverable, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense; ■ The Consultant's signature. Invoices shall be sent to: Northern California Power Agency 651 Commerce Drive Roseville, California 95678 Attn: Accounts Payable 2.2 Monthly Payment. Agency shall make paymentsaccording to the schedule outlined in Table 1 of Exhibit B, based on invoices received, for services satisfactorilyperformed, and for authorized reimbursable costs incurred. Agency shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. 2.3 Final Payment. Agency shall make the final payment listed in Table 1 of Exhibit B 30 days after submittal to Agency of a final invoice, if all services required have been satisfactorily performed. 2.4 Total Payment. Agency shall pay for the services to be rendered b Consultant Y pursuant to this Y expense Agreement. Agency shall not pay any additional sum for any p or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. Agency shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 fees. Fees for work performed by Consultant shall not exceed the amounts shown on the following fee schedule attached hereto as Exhibit B. 2.6 Reimbursable Ex enses. Reimbursable expenses are specified in Exhibit B. p Expenses not listed in Exhibit B are not chargeable to Agency. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded. 2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment. p Y p yment taxes incurred under this Agreement and any similar federal or state taxes. Consulting Services Agreement between Page 3 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 2.8 Payment upon Termination. In the event that the Agency or Consultant terminates this Agreement, the Agency shall compensate the Consultant as provided in Section 9 of Exhibit A-1. 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of insurance listed below for the period covered by the agreement. 4.1 Workers' Compensation. If Consultant employs any person, Consultant shall maintain Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by Consultant with limits of not less than ONE MILLION DOLLARS ($1 000,000.00) per accident. 4.2 Commercial General and Automobile Liabilitv Insurance. 4.2.1 Commercial General Insurance. Consultant shall maintain commercial general liability insurance for the term of this Agreement, including products liability, covering any loss or liability, including the cost of defense of an action Y for bodily injury, death, personal injury and property damage which may arise Y out of the operations of the consultant. The policy shall provide a minimum limit of$1,000,000 per occurrence/$2,000,000 aggregate. 4.2.2 Automobile Liabilitv. Consultant shall maintain automobile liabilityinsurance for the term of this Agreement covering any loss of liability, including the cost of defense of any action, arising from the operation, maintenance or use of any vehicle (symbol 1), whether or not owned by the Consultant, on or off Agency premises. The policy shall provide a minimum limit of$1,000,000 per each accident. This insurance shall provide contractual liability coveringall motor vehicles and mobile equipment to the extent coverage may be excluded from general liability insurance. 4.2.3 General Liabilitv/Umbrella Insurance. The coverage amounts set forth above may be met by a combination of underlying and umbrella policies so long as in combination the limits equal or exceed those stated. 4.3 Professional Liabilitv Insurance. None required. Consulting Services Agreement between Page 4 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 4.4 All Policies Requirements. 4.4.1 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall, at the sole option of the Agency, provide Agency with (1) a Certification of Insurance that demonstrates compliance with all applicable insurance provisions contained herein; (2) policy endorsements to the general liability policy adding the Northern California Power Agency as an Additional Insured and declaring such insurance primary in regard to work performed pursuant to this Agreement; or(3) upon request by the Agency, complete copies of all policies and/or complete copies of all endorsements that demonstrate compliance with this Section 4. 4.4.2 Notice of Reduction in or Cancellation of Coverage. An endorsement must be attached to all insurance obtained in accordance with this Agreement stating that coverage shall not be canceled, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the Agency. Consultant shall also provide thirty(30)days' prior notice to the Agency by certified mail of any impending reduction in the limits or coverage of any insurance policies that form a part of this agreement. 4.5 Waiver of Subrogation. Consultant agrees to waive subrogation which any insurer of Consultant may acquire from Consultant by virtue of the payment of any loss. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers'Compensation policy shall be endorsed with a waiver of subrogation in favor of Agency for all work performed by Consultant, its employees, agents and subConsultants. Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. 5.1 Consultant shall to the fullest extent allowed by law, with respect to all services performed in connection with this Agreement, indemnify, defend and hold harmless the Agency and its officials, commissioners, officers, employees, agents and volunteers, including the Contracting Members and their officials, officers, employees, agents, and volunteers, from and against any and all claims that arise out of, pertain to or relate to the negligence, recklessness or willful misconduct of the Consultant. Consultant will bear all losses, costs, damages, expense and liability every kind, , nature and description that arise out of, pertain to, or relate to such Claims, whether directly or indirectly("Liabilities"). Such obligations to defend, hold harmless and indemnify the Agency and Contracting Members shall not applyto the extent that such Liabilities are caused by the sole negligence, active negligence, or willful misconduct of the Agency or the Contracting Members. The duty to defend and indemnifyexpressly P ressl Y extends to any claim of infringement upon copyright or patent relatingto the software provided pursuant to this Agreement. Consulting Services Agreement between Page 5 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 The duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by Agencyof insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for g damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. In the event that Consultant or any employee, agent, or subConsultant of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System ible (PERS) to be eligible for enrollment in PERS as an employee of Agency, Consultant shall indemnify, defend, , and hold harmless Agency for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subConsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of Agency. Section 6. STATUS OF CONSULTANT. 6.1 Independent Consultant. At all times during the term of this Agreement, Consultant i g , shall be an independent Consultant and shall not be an employee of Agency. A enc Agency shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise Agency shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other Agency, state, or federal rule, policy, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subConsultants providing services under this Agreement shall not qualify fY for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by Agency, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of Agency and entitlement to any contribution to be aid b p Y Agency for employer contributions and/or employee contributions for PERS benefits. 6.2 Consultant Not Agent. Except as Agency may speci fY in writin g, Consultant shall i have no authority, express or mplied, to act on behalf of Agency in an capacity 9 Y Y p Y whatsoever as an agent. Consultant shall have no authority, express or implied, Y p p , pursuant to this Agreement to bind Agency to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governinci Law. The laws of the State of California shall govern this Agreement. 9 Consulting Services Agreement between Page 6 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 7.2 Compliance with Applicable Laws. Consultant and any subConsultants shall comply pY with all laws applicable to the performance of the work hereunder. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subConsultants shall comply with all applicable rules and regulations to which Agency 9 Y is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to Agency that g Y Consultant and its employees, agents, and any subConsultants have all licenses permits, qualifications, and approvals of whatsoever nature that are legally required to g Y practice their respective professions. Consultant represents and warrants to Agency g Y that Consultant and its employees, agents, any subConsultants shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement an licenses 9 Y , permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subConsultants shall obtain and maintain during the term of this Agreement valid Business Licenses from Agency. Consultant represents and warrants to Agency that Consultant has the right to license all the software being provided to Agency pursuant to this Agreement. 7.5 Nondiscrimination and Egual Opportunity. In compliance with federal state and local laws, Consultant shall not discriminate, on the basis of a erson's race religion, color, national origin, age, physical or mental handicap or disability, medical condition marital status, sex, or sexual orientation, against any employee, applicant for employment, subConsultant, bidder for a subcontract, or participant in, recipient of p , or applicant for any services or 9 programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws policies, rules and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. 9 q Consultant shall include the provisions of this Subsection in an subcontract approved . . Y pp d by the Contract Administrator or this Agreement. Section 8. TERMINATION AND MODIFICATION 8.1 Termination (Reserved) . 8.2 Modification. The Parties may, by mutual written agreement, extend or shorten orten the end date of this Agreement beyond that provided for in Subsection 1.1. An such modification t Y o this Agreement, including an adjustment of compensation or reimbursement of costs beyond the amount specified in Section 2 herein shall be specified in a signed amendment or exhibit to the Agreement. Consulting Services Agreement between Page 7 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit Inc. Attachment 2 In the event that one or more, but less than all, of the Contracting Members terminates the Member Services Agreement, and such termination reduces funding available to . g the Agency for this Agreement, the Parties agree to meet and confer in good faith with . respect to modification of the scope of work and price to accommodate such withdrawal. 8.3 Amendments. The Parties may amend this Agreement only b a writing signed b all the Parties. Y g g y 8.4 Assignment and Subcontracting. Agency and Consultant 9 recognize and agree that g this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultants unique professional competence, experience, and specialized professional knowledge. Moreover, a substantial inducement to Agency for entering into this Agreement was and is the personal reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Agency. Notwithstanding the foregoing either party - - g g g p � may assign this Agreement without consent of the other party in connection with a merger, acquisition, corporate reorganization, or sale of all or substantially all of its assets which does not involve a direct competitor of the other party. . Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subConsultants noted in the proposal, without prior written approval of the Agency. Where written approval is granted by Agency, the A , Y Consultant shall supervise all work subcontracted by Consultant in performing the p g services; shall be responsible for all work performed by a subConsultant as if Consultant itself had performed such work; the subcontracting any work to Y subConsultants shall not relieve Consultant from any of its obligations under this Agreement with respect to the services; and Consultant is obligated to ensure that any Y and all subConsultants performing any services shall be fully insured in all respects and to the same extent as set forth under Section 4, to Agency's satisfaction. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between Agency and Consultant shall survive the termination of this Agreement. 8.6 options upon Breach by Consultant. If Consultant materially any of the y terms of this Agreement, and such breach is not cured within 45 days of written notice Agency's remedies shall include, but not be limited to, the following: 9 8.6.1 Terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents and any y other work product prepared by Consultant pursuant to this Agreement; Consulting Services Agreement between Page 8 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 8.6.3 Consultant to provide an export of data entered into the ener Orbit platform to gY Agency at Consultant's expense; 8.6.4 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Obtain a refund of any pre-paid amounts for services applicable since the date of breach. 8.6.5 Total financial remedies for breach by Consultant shall not exceed the amounts actually paid to Consultant for the project to date, provided however, that such limitation shall not apply to claims related to either violation of copyright or negligent disclosure of personally identifying customer information. Section 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part of Consultant's Performance. Subject to the terms of the licensing agreement entered into concurrently herewith by the Parties the "Master Use Agreement") all reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the Agency. Consultant hereby agrees to deliver those documents to the Agency upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above prepared pursuant to this Agreement are prepared specifically for the Agency and are 9 Y not necessarily suitable for any future or other use. Agency and Consultant agree that, , until final approval by Agency, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties. p Consultant agrees that the authorized representatives of the Contracting Members shall be entitled to recognition as Users under the Master Agreement. 9.2 Consultant's Books and Records. Consultant shall maintain an and all ledgers, gers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the Agency under this Agreement for a minimum of thre e (3) years, or for any longer period required by law, from the date of final a ment to the Co p Y Consultant to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Sectio n 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, Consulting Services Agreement between Page 9 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 audit, and/or copying at any time during regular business hours, upon oral or written request of the Agency. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of Agency or as part of any audit of the Agency, for a period of three (3) years after final payment under the Agreement. 9.4 Confidential Information and Disclosure. During the term of this Agreement, either party or the Contracting Members (the"Disclosing Party") may disclose confidential, proprietary or trade secret information (the"Information"), to the other party(the "Receiving Party"). All such Information made available in a tangible medium of expression (such as, without limitation, on paper or by means of magnetic tapes, magnetic disks or other computer media) shall be marked in a prominent location to indicate that it is the confidential, proprietary and trade secret information of the Disclosing Party at the time of disclosure to the Receiving Party. The ReceivingParty Y shall hold the Disclosing Party's Information in confidence and shall take all reasonable steps to prevent any unauthorized possession, use, copying, transfer or disclosure of such Information. The Receiving Party shall not attempt to reverse engineer or in an manner create any product or information which is similar in appearance to or based on the Information provided by the Disclosing Party. The Receiving Party shall not disclose the Disclosing Party's Information to any person other than those of the Receiving Party's employees, agents, consultants, Consultants and subConsultants who have a need to know in connection with this Agreement. The Receiving Party's confidentiality obligations hereunder shall not apply to pp Y any portion of the Disclosing Party's Information which: (a) Has become a matter of public knowledge other than through an act or omission of the Receiving Party; (b) Has been made known to the Receiving Party by a third art in party accordance with such third party's legal rights without any restriction on disclosure; (c) Was in the possession of the Receiving Party prior to the disclosure of such Information by the Disclosing Party and was not acquired directly or indirectly from the other party or any person or entity in a relationship of trust and confidence with the other party with respect to such Information; (d) The Receiving Party is required by law to disclose; or (e) Has been independently developed by the Receiving Y Part from information not defined as "Information" in this Agreement, as evidenced by Receiving Party's written records. The Receiving Party shall return or destroy the DisclosingParty's Information (including all copies thereof) to the Disclosing Party promptly upon the earliest of an termination of this y Agreement or the Disclosing Party's written request. Notwithstanding the 9 Consulting Services Agreement between Page 10 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 foregoing, the Receiving Party may retain one copy of such Information solely for archival purposes, subject to the confidentiality provisions of this Agreement. Consultant understands that NCPA is a public agency and is subject to the laws that may compel it to disclose information about Consultant's business. Section 10 MISCELLANEOUS PROVISIONS. 10.1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys'fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Placer or in the United States District Court for the Eastern District of California. Enforcement of this Agreement is subject to alternative dispute resolution provisions in Section 10.13 of the Agreement and arbitration provisions in Section 15 of Exhibit A-1. 10.3 5everabilitv. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of an provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.4 h!o Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties. 10.6 Use of Recycled Products. Consultant shall endeavor to prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of Agency or whose business, regardless of location would place Consultant in a"conflict of interest," as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et se . q Consultant shall not employ any Agency official in the work pursuant ursuant to this p Agreement. No officer or employee of Agency shall have an financial interest in this Y Agreement that would violate California Government Code Sections 1090 et se . 9 Consulting Services Agreement between Page 11 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the Agency. If Consultant was an employee, agent, appointee, or official of the Agency in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code§1090 etseq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the Agency for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code§ 1090 and, if applicable, will be disqualified from holding public office in the State of California. 10.8 Solicitation. Consultant agrees not to solicit business at any row meeting, group,focus , or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered b Jane Cirrincione Y , Assistant General Manager of Legislative&Regulatory g Affairs her designee, who shall act as the Agency's representative. All correspondence shall be directed to or through the representative. 10.10 Notices. Any written notice to Consultant shall be sent to: Seth Golub Vice President Professional Services 2693 Blucher Valley Road Sebastopol, CA 95472 Any written notice to Agency shall be sent to: James H. Pope General Manager Northern California Power Agency 651 Commerce Drive Roseville, CA 95678 With a copy to: Michael F. Dean General Counsel Northern California Power Agency Meyers Nave 555 Capitol Mall, Suite 1200 Sacramento, CA 95814 Consulting Services Agreement between Page 12 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 10.11 Professional Seal. Where applicable in the determination of the Agency, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. 10.12 Integration; Incorporation. This Agreement, including all the exhibits attached hereto, represents the entire and integrated agreement between Agency and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. All exhibits attached hereto are incorporated by reference herein. In the event of any conflict between the provisions of any exhibit and this Agreement, the provisions of this Agreement shall govern. 10.13 Alternative Dispute Resolution. If any dispute arises between the Parties that cannot be settled after engaging in good faith negotiations, Agency and Consultant agree to resolve the dispute in accordance with the following: 10.13.1 Each party shall designate a senior management or executive level representative to negotiate any dispute; 10.13.2 The representatives shall attempt, through good faith negotiations, to resolve the dispute by any means within their authority. 10.13.3 If the issue remains unresolved after fifteen (15)days of good faith negotiations, the Parties shall attempt to resolve the disagreement by negotiation between legal counsel. If the above process fails, the Parties shall resolve any remaining disputes through mediation to expedite the resolution of the dispute. 10.13.4 The mediation process shall provide for the selection within fifteen (15) days by both Parties of a disinterested third person as mediator, shall be commenced within thirty(30)days and shall be concluded within fifteen (15)days from the commencement of the mediation. 10.13.5 The Parties shall equally bear the costs of any third party in any alternative dispute resolution process. 10.13.6 The alternative dispute resolution process is a material condition to this Agreement and must be exhausted as an administrative prior to either Party initiating legal action. This alternative dispute resolution process is not intended to nor shall be construed to change the time periods for filing a claim or action specified by Government Code§900, et. se . q 10.14 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. The Parties have executed this Agreement as of the date signed by the Agency. Consulting Services Agreement between Page 13 of 33 NOR g NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 NORTHERN CALIFORNIA POWER AGENCY crmOrbit, Inc. Date Date JAMES H. POPE, General Manager SETH GOLUB,Vice President Attest: Assistant Secretary of the Commission Approved as to Form: General Counsel Consulting Services Agreement between Page 14 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 EXHIBIT A SCOPE OF SERVICES 1. Background This consultant services agreement("CSA") between NCPA and crmOrbit("Consultant") includes a licensing and maintenance agreement("Master Agreement")between the same two parties attached as Exhibit A-1. NCPA is also concurrently entering into a Member Services Agreement on behalf of seven 7 of its member agencies who will receive the energy efficiency database services provided by Consultant ("Contracting Members") and who will be permitted Users under the terms of the license. This Exhibit A consists of this general description of the Scope of Services, NCPA's Request for Proposals for Demand Side Management Database dated July 25, 2011 ("RFP"), and Consultant's Response to Request for Proposals("Response") both of which are incorporated herein by this reference (but are not attached)as well as the Master Agreement in Exhibit A-1. Each of the documents shall be read as a art of a whole, p integrated Scope of Services. However, in the event of any conflict,this Exhibit shall govern over the Master Agreement, the RFP and Response, and the Response shall govern over the RFP. 2. Scope of Work in General During initial implementation, Consultant will configure up to twenty(20)energy efficiency incentive programs, some of which will be shared by the Contracting Members as specified below, and configure u 9 P to five (5)different business/workflow processes to be shared by the Contracting Members. Of the initial set of twenty(20)energy efficiency incentive programs, six(6)will be tem late p (generic) programs to be shared by the Contracting Members and the remaining fourteen (14)will be utility-specific programs with two(2)for each of the seven (7) Contracting Members(City of Alameda, Cityof Biggs, City g9 Y of Healdsburg, City of Lodi, City of Lompoc, Plumas-Sierra REC, and Truckee Donner PUD). Consultant will train Contracting Member Authorized Representatives to configure additional programs and g p g create templates for program types that can be accessed by all authorized users to allow for rapid deployment of new programs with similar workflows. Consultant will license all programs and processes to NCPA under the terms of the Master Agreement. Each Contracting Member's Authorized Representative,or other designated staff of the Contracting Member, shall be a "User" under the terms of the Master Agreement entitled to utilize the and databases provided. programs 3. The following provides a general list of deliverables to be provided: Deliverable 1:Develop Project Plan Consultant shall conduct an initial planning meeting with the NCPA Project Manager and representatives J 9 of the Contracting Members. During this session, Consultant will fill in a communications plan identifying p t fying key stak eholders, concerns, and communications approach. Consultant shall provide an updated p p midlevel Consulting Services Agreement between Page 15 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 project plan based upon the example provided in the RFP response document. The project plan shall incorporate reasonable key payment milestones and deliverable dates for each of the remaining thirteen (13)deliverables as mutually agreed upon by NCPA and Consultant. Deliverable 1 due date: This deliverable will be submitted for approval to NCPA not later than four(4) weeks from the Effective Date. Deliverable 2.,Develop Energy Efficiency Measures Consultant will work with NCPA Project Manager and Contracting Member representatives to develop a variety of prescriptive energy efficiency measures, which permit the measurement or calculation of the amount of energy being saved. NCPA shall prepare measures and deemed savings/incentive parameters in a spreadsheet template provided by Consultant. If needed, Consultant will also configure up to five(5)formula-based prescriptive measure types, in which users provide additional choices/inputs to generate calculated savings, and train NCPA's Project Manager to set up additional such measures as may be needed in the future. Consultant will also set up additional such measures as requested by NCPA on a time and materials basis. Deliverable 3:Set Up General Program Parameters Consultant shall work with NCPA Project Manager and Contracting Member Authorized Representatives to set up general program parameters for the initial Contracting Member energy efficiency incentive programs that will be deployed. Deliverable 4:Develop Program&Measure Requirements Consultant shall work with NCPA Project Manager and Contracting Member Authorized Representatives to enter program-level and measure-level requirements and develop survey questions to support the energy efficiency incentive programs of the Contracting Members. Deliverable 5:Create Reports and Dashboards Consultant will work with NCPA Project Manager and Contracting Member Authorized Representatives to create up to ten (10) reports and ten (10)dashboards for the Contracting Members'energy efficiency Y incentive programs. Consultant will create five(5) initial reports and five(5) initial dashboards to be shared by the Contracting Members. Following completion of the initial reports and dashboards, Consultant will provide on-line training to Contracting Members'Authorized Representatives and to NCPA staff on how to create additional reports and dashboards. Upon completion of the on-line training, NCPA shall work with Consultant to implement five(5)additional reports and five additional dashboards to be shared by the Contracting Members. Consulting Services Agreement between Page 16 of g 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 Deliverable 6: Create Communication Templates Consultant will work with NCPA Project Manager and Contracting Member Authorized Representatives to create up to four(4)e-mail or mail-merge communication templates in Microsoft Word to be shared b the Y Contracting Members. These may be used,for example, to create customer commitment letters, application acceptance/decline letters and missing items letter. NCPA Project Manager shall complete on-line training provided by Consultant in how to create communication templates, and work with Consultant to implement two (2)of the above-mentioned communication templates, in order to facilitate NCPA self-sufficiency in such tasks. Deliverable 7:Customer Proposal Templates Consultant shall create one (1)example customer proposal template,for use by the Contracting Members in dealing with their utility customers. Additional customer proposal templates may be developed on a time and materials basis by Consultant upon request by a particular Contracting Member. If additional customer proposal templates are developed,only those Contracting Members who agree to share the costs will be provided the templates. Deliverable S:Develop Customer Data ImportlUpdate Template As part of implementation of the Contracting Members'energy efficiency incentive programs, Consultant shall develop a standard template, for use by all Contracting Members, for customer data import and . P update. Consultant shall implement up to ten (10)custom fields(as directed by NCPA to be shared b the . } y Contracting Members to support Contracting Member needs, and shall also develop p to six(6)ua e pg layouts for the Contact and Account objects. To facilitate data entry efficiency. Consultant shall enable tracking of multiple addresses per customer. Deliverable 9:Payment review and export As part of implementation of the Contracting Members'energy efficiency incentive Consultant programs, shall develop a standard template for payment file export/import as described below. Individual Contracting Members shall use this format or may request that additional templates be developed on a time and materials basis by Consultant for those Contracting Members requesting it, at the cost of those requesting Contracting Members. • Incentive payments shall be processed through the Contracting Members'financials stems. • Users may view a list of Project records(or proxy Work Order records which are read for } y payment, based on stage or other filter criteria. Users may assign a Batch number text to one or more of these records in the list to initiate the payment process and update the payment status. As a best practice, the batch number may contain the date when the batch was generated. A workflow rule may be used to automatically update the Stage(status)or the associated Project or Work Order record. Consulting Services Agreement between Page 17 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 • Users may print or export these records through a standard report which shall be created for this purpose,and which may be exported as an Excel or CSV file. Typically, this payment report will include the Project and/or Work Order unique identifier,the customer Account number, batch number, payment amount, Payee name and details, and payment address. • Payments will be made at a Project or Work Order level, and shall consolidate incentives for the applicable retrofits. Allowed users may import data from a payment results file. This file will consist of record IDs for the associated project and/or Work Order, along with additional payment details(e.g., payment ID, check#, check date, amount)to substantiate that payment has been made. A workflow rule may be set up to update the Stage(status)of the associated Project or Work Order records(e.g., "Payment Sent"). } Deliverable 10:Address User Profiles and Security Issues Consultant will work with NCPA and Contracting Members to identify user profiles,territories and roles as necessary)and permissions to meet security requirements, and shall configure the energyOrbitTM solution to reflect this design. In particular, Consultant shall establish a Territory/Role structure to ensure that Contracting Members can see their own information (but not those of other Contracting Members), and to allow NCPA authorized individuals to access consolidated information from all Contracting Members. As part of administrator training referenced above, Consultant shall introduce NCPA's system administrator to the fundamentals of User Profile administration and system administrators are encouraged to complete the available on-line tutorials on this topic provided by Salesforce.com. NCPA's system administrator, and other users with a System Administrator Profile, may control user IDs, activate/inactivate users, and reset user passwords. Users may also reset their own passwords after answering security questions, and a new one-time password will be sent to their specified user email address. NCPA may specify password strength settings, and password expiration policies. Each participating Member shall maintain separate and secure program information within the database. Contracting Members will not have access to each other's data. Deliverable 11:Installation and Deployment Consultant shall perform an Initial Installation of the energyOrbitTM solution, following establishment of NCPA's Force.com accounts. License fees for use of the energyOrbitTM solution shall commence following this Initial Installation. Consultant shall develop and test additions and extensions to the core energyOrbitTM solution in a separate development and test environment. Throughout the Project, Consultant may deploy this new functionality to the NCPA production environment. Consultant shall endeavor to provide 24-hour advance notice of these updates, which shall typically be scheduled for Fridays. Consultant shall notify NCPA Project 1 Manager of any such updates, including where practical, a short summary of changes. However, in some instances, emergency maintenance may require installation with less notice. Consulting Services Agreement between Page 1 g 8of33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 Deliverable 12:Develop Custom Functionality Consultant shall develop Energy and Environmental Economics(B)compliance reporting,consistent with model provided in RFP. This may include custom-programming, and may not be modifiable without assistance of Consultant in the future. Consultant will develop water program tracking fields,supporting programs for Contracting Members that have water savings, based on specifications and guidance from the City of Roseville, if available. This effort will follow the same structure as other programs for energy savings,and shall be implemented by adding additional fields to track water quantities saved as part of measure,work order and project totals. This deliverable will be provided at no additional cost, but may follow deployment of other programs for the 9 City of Roseville as a new phase of work. Deliverable 13:Provide Training Consultant will prepare and deliver two 2-hour"train-the-trainer"sessions to NCPA staff which may be delivered via web, as well as functional training on modules during all stages of the project. Consultant will provide an onsite group training with all Contracting Member Authorized Representatives, and additionally provide the following: • Follow up webinar-based two(2) hour refresher training with individual Contracting Member representatives. • Two(2) hour webinar Training for each Contracting Member as part of the program pilot deployment . 9 • Approximately six(6) hours of formal system administrator trainings for NCPA technical personnel, covering key topics of interest, including custom object structure, customization, reporting, profiles and security or similar matters. Consultant will prepare training materials, as well as a mid-level"cookbook"(estimated to consist of approximately thirty(30) pages), to describe key activities for setting up a program, starting a project, p ro1 entering retrofits/measures, and documenting key workflow and approval processes. Consultant will invite NCPA Project Manager to watch (via web meetings)or participate in certain configuration activities to provide on-the-job training in use and maintenance of the ener9Y OrbitTM solution and provide training sufficient to permit NCPA to then provide supporting trainingof Contracting Member personnel. g Consultant will prepare a set of frequently asked questions and solution for the Tier 1 support desk and d provide an additional two (2) hours of remote help desk training in basic support. Deliverable 14: Ongoing License and Maintenance Fees Consultant agrees to provide technical support as part of the license and maintenance fees. The prim ary ary Consulting Services Agreement between Page 19 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 purpose of this deliverable is to address problems, potential "bugs"and advanced capability questions related to energyOrbitTM. To that end, the following level of support will be provided: • Best efforts will be made to respond to specific requests within one(1)business day, including an estimate for problem resolution. It is recognized that some items may require more than one business day to resolve. • Ability for Contracting Members to submit support requests electronically twenty-four(24) hours per day, seven (7)days per week, and speak with live staff during standard business hours(9am-6pm Central Time, excluding weekend and holidays). Contracting Member inquiries will be initial/ reviewed by NCPA which will provide Tier 1 support. NCPA will prioritize Contracting Member inquiries and refer them to Consultant for Tier 2 support, in NCPA's discretion and subject to the limits noted below. • General product upgrades,those general enhancements to the energyOrbitTM system which are offered at no additional cost to customers, will be provided to NCPA and the Contracting Members during the term of this Agreement. It is understood that some new functions may require additional configuration in order to take advantage of the capabilities, which configuration shall be provided by Consultant. • Up to five(5) priority bug fixes per month—where energyOrbitTM fails to operate according to agreed upon specifications in a way which interferes with the ability of a Contracting Member to enter and process incentives. • Up to forty(40)technical support requests during the first thirty(30)days that the product is operational. • Up to ten (10)additional technical support requests incidents per month after the first month, to provide Contracting Members additional help or support(for example, creating a new program workflow, or guidance to create a special type of report). • Monthly report summaries of case activities, along with a summary of the resolution will be provided by Consultant to NCPA each month during the term of the Agreement, by the tenth 10th day of the following month. Other Considerations The following assumptions will be considered based on the scope of the project and deliverables identified above. Any changes to these assumptions may result in a scope adjustment to fees and/or implementation timeline. • NCPA Project Manager will coordinate input from Contracting Members and serve as an authorized approver for deliverables and decisions related to system setup and configuration. • NCPA will be responsible for providing training to Contracting Members beyond the initial deployment identified p above de I ' Y . • NCPA and Contracting Members will be responsible for preparing import data according to templates provided by Consultant, and will be responsible for the quality of such provided information. Consulting Services Agreement between Pag e e 20 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 • Consultant will not be importing historic project data as part of this scope of work. Individual utilities may arrange to import historic data under separate arrangement. • NCPA Project Manager will provide content for efficiency measures. Consultant will provide a template for preparing the initial list of measures, which will be imported into ener OrbitTM. 9Y • Consultant will import Contracting Member specific data extracted from current tracking spreadsheets and systems,to populate the templates designed in conjunction with Consultant's work under this agreement. • energyOrbitTm will only be used to administer and support programs for NCPA and Contracting Members. It may not be licensed or operated as a service bureau for other entities, including affiliates of either NCPA or Contracting Members. END of EXHIBIT A Consulting Services Agreement between Page 21 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 EXHIBIT A-1 crmOrbit LICENSING MASTER AGREEMENT AND TERMS OF USE THIS MASTER AGREEMENT AND TERMS OF USE is Exhibit A-1 to the Consultant Services Agreement between Northern California Power Agency(hereinafter called "CLIENT", "Customer")and crmOrbit, Inc. ("crmOrbit")a California corporation, having an office at 2693 Blucher Valley Road, Sebastopol, CA 94572, collectively"the Parties". These energyOrbit"EO"Terms of Use("Terms of Use")govern the provision of the energyOrbit Application Service by crmOrbit to CLIENT. These Terms of Use, Statements of Work("SOW")signed by the Parties, and any policies or other documents expressly incorporated by reference herein or therein are collectively referred to as the"Agreement". The Agreement shall be effective as of the date set forth below the Customer signature(the"Effective Date"). If Customer signs and returns the Agreement and/or SOW but does not complete the date of signature, crmOrbit may fill in the date of signature with the date it receives the signed SOW. 1. Definitions. o "EO Service"means the application referred to as energyOrbit which has been developed by crmOrbit and is available to operate in conjunction with the Salesforce.com0 SFDC CRM and/or Force.com0 Platform Service as a stand-alone product. Both editions are hosted by SFDC. The EO Service also includes any EO Service documentation and an � � Y other updates, or upgrades to such EO Service which may be provided by crmOrbit from time to time in connection with this service. o "Consultant"means an individual or entity providing services or other assistance to crmOrbit or CLIENT, as applicable. o "Us" means crmOrbit. o "crmOrbit Content"means the audio, video and visual information, documents, software products and services contained in, or made available to CLIENT in the course of using the EO Service. o "SFDC" means Salesforce.com, Inc., the third party provider of application and platform services hosting the EO service in conjunction with the SFDC Service. o "Force.com©platform" means the infrastructure provided by Salesforce.com including but not limited to database, user interface, security controls. For the purpose of definition of the term, "Force.com", Force.com is synonymous to SFDC Services. o "SFDC Service"means the application or platform service being provided by SFDC with which the EO Service interoperates. Consulting Services Agreement between Pag e 22 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 O "Start Date" means the date EO Services fees commence for the applicable organization as indicated in Addendum(s)that are executed in counterparts which,taken together, shall form one legal instrument of this Agreement. o "User'means each CLIENT employee(s)or Consultant(s)who are (i)authorized to use the EO Service and have been supplied with Credentials by CLIENT(or by crmOrbit at CLIENT's request). o "Additional Users"means additional users that are added to the pool of existing SFDC licensees subsequent to commencement of this Agreement. o "Affiliated Organizations"or"Affiliates" means independent contractors, Trade Allies, Energy Services Companies (ESCOs), energy consultants, government agencies and regulatory regimes with whom CLIENT conducts business and has a need to share information tracked in the Service. O "Client" means a utility or other agency that engages in a contractual relationship with CLIENT, Inc. for the administration, implementation and/or delivery of energy efficiency program services. 2. Service Provided. 2.1 License. crmOrbit grants CLIENT a license, allowing a limited number of named Users to use, administer and customize the EO Service for the sole purpose of administering, managing and tracking energy efficiency and conservation programs on behalf of its Clients according to terms specified in an attached Exhibit or Statement of Work to this Agreement. Without limiting the foregoing, CLIENT and its affiliates may not use the EO services to administer, manage and/or track other clients or energy efficiency programs except as provided for in a related SOW or Addendum to this Agreement. 2.2 Deployment. crmOrbit may provide professional services related to deployment of energyOrbit as specified in an applicable Addendum of Statement of Work to this Agreement. 2.3 Technical Support. If support is required by CLIENT, crmOrbit will provide support for the EO Service during the Term via the crmOrbit Support Services in accordance with terms specified in applicable SOW or Addendum or Service Level Agreement(SLA) between crmOrbit and CLIENT. 2.3.1 Unless otherwise specified in an Addendum or Statement of Work, crmOrbit will provide Tier 2 technical support with an expected 1 business day response for contracts involving payment of a Licensing Fee. Technical support requests will be tracked by a formal tracking mechanism (based on Salesforce or other online tracking system). CLIENT shall provide Tier 1 support to its users and Clients. 2.4 Upon support request from CLIENT, crmOrbit will make an initial determination in good faith as to whether the issue is with the EO Service or the SFDC Service. If the issue is with the SFDC Service, CLIENT agrees to contact SFDC directly for support for the SFDC Service. Consulting Services Agreement between Page 23 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 2.5 Upgrades. crmOrbit shall from time to time in crmOrbit's discretion provide upgrades to the EO Services at no additional charge to CLIENT. These upgrades may require additional professional services to take advantage of certain new functionality, and such professional services are not included in the upgrade. As a"cloud computing"or"software-as-a-service solution, crmOrbit may centrally implement certain patches and bug fixes on behalf of its customers. 2.6 CLIENT may contact crmOrbit to purchase training for the EO Service, which shall be specified in an applicable Statement of Work. 2.7 Subcontracting. crmOrbit retains the right to subcontract any or all of the EO Service to be performed under this Agreement to a qualified subcontractor of crmOrbit's choosing. In such event, crmOrbit shall remain obligated to CLIENT for the work subcontracted. crmOrbit shall ensure that such subcontractors shall be bound by confidentiality agreements substantially similar to those signed by crmOrbit on behalf of CLIENT. crmOrbit agrees to notify CLIENT if and when subcontractors are to be used. CLIENT reserves the right to approve the use of specific subcontractors if there is a perceived conflict of interest or specific concern about the specific subcontractor selected by crmOrbit. Licensor shall remain responsible for obligations, services and functions performed by subcontractors to the same extent as if such obligations, services and functions were performed by Licensor's employees and for purposes of this Agreement such work shall be deemed work performed by Licensor. Licensor shall be CLIENT's sole point of contact regarding the Services, including with respect to payment. 2.8 Escrow of Source Code. Immediately following the Acceptance of the initial and subsequently delivered Software, Licensor, at CLIENT's expense, will provide a copy of the Source Code for such initial and subsequently delivered Software to a recognized third-party escrow agent under a duly executed escrow agreement (the "Escrow Agreement"). Throughout the term of the License, Licensor shall assure that such escrowed Source Code reflects the most current version of the Software licensed to CLIENT. Under the terms of the Escrow Agreement, CLIENT may itself or have designated third-parties audit the escrowed Source Code for compliance with the terms of this Agreement and the Escrow Agreement. 2.9 Use of Source Code. If Licensor fails to provide support for the Software in accordance with any maintenance agreement between the Parties due to insolvency, abandonment of licensing or supporting the Software as a line of business, or otherwise, (a) CLIENT may access and use the Software's Source Code, applicable compilers, and other information and tools necessary to modify, upgrade, improve, or create derivative works from,the Source Code, either directly from Licensor or through the third-party escrow agent, as necessary for CLIENT to make continued use of the Software in its business, which access and use will otherwise be governed b the term y s of this Agreement and by the Escrow Agreement, and (b)the License will be deemed to Consulting Services Agreement between Page 24 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 have been automatically amended to include the right to modify, and to authorize a third-party to modify on CLIENT's behalf, the Source Code as provided herein. CLIENT's use of the Source Code under the terms of this Section 2.9 shall not constitute a termination of this Agreement. 3. Order Process.The initial order for the EO Service is set forth in the initial SOW and or Addendums(s)which references these Terms of Use. Orders for additional licenses will be made by mutual execution of an additional SOW and/or Addendum(s)and any such additional license will be provided access to the EO Service in accordance with terms contained in this Agreement.Any terms and conditions of any purchase orders or acknowledgements that are inconsistent with or in addition to the terms and conditions of this Agreement and an executed SOW or Addendum(s)will not apply. 4. Fees and Payment Terms. 4.1 CLIENT will pay crmOrbit the amounts set forth in Exhibit B of the consultant services agreement between CLIENT and crmOrbit for the EO Service or any other service specified. All payments for EO Services will be due as shown in Exhibit B of the consultant services agreement. 4.2 Added licenses will be subject to the following: (i)added licenses will be coterminous with the preexisting Term, (ii)or Term as specified in an Addendum to this Agreement. (iii)crmOrbit reserves the right to increase the price upon renewal, subject to negotiation by parties. 4.3 All payment obligations are non-cancelable and all amounts paid are nonrefundable. CLIENT is responsible for paying for all licensing ordered for the entire Term, whether or not CLIENT is actively using the EO Service except as otherwise provided in a Statement of Work or in Section 9—Term and Termination. A suspension of service for overdue payment will not constitute a termination of the Agreement nor will it relieve CLIENT of any of its obligations or liabilities under the Agreement. CLIENT will continue to be charged EO Service fees during any period of suspension. 4.4 Payment from CLIENT is due within thirty(30)days from the date of invoice, unless stated otherwise in related Addenda or Scope of Work documents. CLIENT may be charged a late fee of 1.5 % per month (or the maximum rate allowed by applicable law if it is less)on an undisputed amount not paid when due. In addition, in the event that CLIENT is delinquent in the payment of any amounts due to crmOrbit, crmOrbit may suspend access to the EO Service within 10 business days of delinquency,without advance written notice to CLIENT. 4.5 The fees set forth in the SOW and/or Addendum(s)do not include taxes unless stated otherwise. Unless CLIENT provides crmOrbit with a valid tax exempt certificate on or before the Effective Date of this the Agreement, CLIENT will pay, and indemnify and hold crmOrbit harmless for, all applicable sales, use, VAT, excise, import, export, property, withholding or similar taxes or duties in connection with the provision of the EO Service to CLIENT by crmOrbit(including any interest or penalties thereon resulting from CLIENT's failure to pay such taxes or other charges on a timely basis). CLIENT will notify crmOrbit in writing in the event CLIENT experiences a change in its tax exempt status during the Term. Consulting Services Agreement between Page 25 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 4.6 CLIENT will pay the License Fees due under this Agreement and under a formula specified in an applicable SOW or Addendum. Applicable fees shall be due and payable within 30 days from the beginning of the term in which the licenses will be used unless otherwise set forth in the applicable SOW or Addendum. CLIENT shall send a report documenting the Users who will access the system along with payment. crmOrbit shall have a right to audit all relevant records related to computation of license fees due, at a reasonable agreed-to time, at its own expense, once per calendar year. Should the results of such audit indicate that crmOrbit is due additional fees in excess of five percent(5%)of the amounts indicated by CLIENT reports, CLIENT shall reimburse crmOrbit for the additional amount due along with the cost of the audit and a service charge of four percent(4%)of any additional amounts due. 5. CLIENT Obligations. 5.1 User Administration. The EO Service will be password-protected and only Users who have properly registered and received a login ID and password ("Credentials")will be able to access the EO Service. CLIENT represents and warrants that each User that registers under CLIENT's account is, and during the Term will be an authorized agent of CLIENT for purposes of this Agreement. CLIENT will be solely responsible for administering and monitoring the confidentiality and use of the Credentials. Upon the termination of employment of any User and or access granted to affiliated organization, CLIENT will immediately terminate access of that individual to the EO Service. CLIENT shall: (i) notify crmOrbit promptly of any unauthorized use of any Credentials or any other suspected violation of this Agreement and (ii)not share IDs and passwords between two or more users and (iii) not impersonate another SFDC Service user or provide false identity information to gain access to or use the EO Service. This Agreement is not a sale and does not convey any rights of ownership in or related to the EO Service,the SFDC Service or the intellectual property rights owned by crmOrbit or SFDC. The salesforce.com name, the salesforce.com logo, and the product names associated with the Service are trademarks of salesforce.com or third parties, and no right or license is granted to use them. 5.2 Compliance with Laws. CLIENT is responsible for all activity occurring under CLIENT's User accounts and shall abide by all applicable local, state, national and foreign laws,treaties and regulations in connection with the use of the EO Service, including those related to data privacy, international communications and the transmission of technical or personal data. 5.3 Prohibited Uses. CLIENT may not modify, rent, sublease, sublicense, assign, use as a service bureau, copy, lend, adapt,translate, sell, distribute, derive works from, decompile or reverse engineer the EO Service or any crmOrbit intellectual property, except as explicitly permitted hereunder. Unless otherwise expressly set forth in an SOW and/or addendums(s),the EO Service is provided solely for the benefit of CLIENT, and not, by implication or otherwise, to any parent, subsidiary or affiliate of CLIENT. CLIENT may not permit access to the EO Service to a competitor of crmOrbit, except with crmOrbit's prior written consent. In addition, CLIENT may not access the EO Service for purposes of monitoring its availability, performance off functionality,or for any other benchmarking or competitive purposes. CLIENT may use the EO Service only for CLIENT's business purposes. CLIENT and pre-authorized Users from organizations affiliated with the CLIENT shall not: (i)store infringing, obscene, threatening, 9 Consulting Services Agreement between Page 26 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 libelous,or otherwise unlawful or tortious material, including material in violation of third party privacy rights; (ii)send or store material containing software viruses, worms, Trojan horses or other harmful computer code, files, scripts, agents or programs; (iii) interfere with or disrupt the integrity or performance of the Service or the data contained therein; or(iv)attempt to gain unauthorized access to the EO Service or its related systems or networks. 6. Ownership and Confidential Information. 6.1 CLIENT Ownership.As between CLIENT and crmOrbit, CLIENT will retain all right,title and interest in and to any data, information or materials provided by CLIENT as well as all information processed by the EO Service regarding individual Users("CLIENT Data"). CLIENT grants to crmOrbit a non-exclusive license to use, copy, store, modify and display the CLIENT Data solely to the extent necessary to provide the EO Service to CLIENT. CLIENT, not crmOrbit, shall have sole responsibility for the accuracy, quality, integrity, legality, reliability, appropriateness, and intellectual property ownership or right to use of all CLIENT Data, and crmOrbit shall not be responsible or liable for the deletion, correction,destruction,damage, loss or failure to store any CLIENT Data. 6.2 crmOrbit Ownership. crmOrbit will retain all right,title and interest in and to all proprietary rights with respect to the EO Service together with any and all crmOrbit Content and other technology that enables the provision of the EO Service, any training materials, product documentation, whitepapers, or deliverables provided by crmOrbit under the Agreement, and any suggestions, ideas, enhancement requests, feedback, recommendations for modifications or improvements to the EO Service provided by CLIENT.All rights not expressly granted to CLIENT hereunder or as part of an applicable addendum or statement of work are reserved by crmOrbit and its licensors. 6.3 Confidential Information. "Confidential Information" means all information disclosed by crmOrbit to CLIENT, before or after the Effective Date, and generally not publicly known. Confidential Information of crmOrbit includes, without limitation,the EO Service, Credentials, materials provided by crmOrbit, and any and all product documentation, whitepapers, product guides, data sheets and training materials. The Agreement, including the terms in the SOW, are Confidential Information. Confidential Information does not include information which CLIENT can document: (i)was in the possession of or known by it without an obligation of confidentiality prior to receipt from crmOrbit, (ii) is or becomes general public knowledge through no fault or acts of CLIENT; (iii) is or becomes lawfully available to CLIENT from a third party without an obligation of confidentiality; or(iv) is independently developed by CLIENT without use of any Confidential Information. CLIENT will only use the Confidential Information to exercise its rights or carry out its obligations under the Agreement and will protect the Confidential Information by using the same degree of care as it uses to safeguard its own confidential or proprietary information of a like nature from unauthorized use, disclosure, or dissemination, but no less than a reasonable degree of care. CLIENT will restrict access to Confidential Information to only its employees or Consultants or affiliated organizations who require such access in the course of their assigned duties and responsibilities and who have been informed of CLIENT's obligations of confidence and have agreed in writing to preserve the confidentiality of such information under terms and conditions no less restrictive than those set forth herein, provided that in the case of CLIENT, CLIENT may not permit a Consultant Consulting Services Agreement between Page 27 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 which is a competitor of crmOrbit to access Confidential Information of crmOrbit without the express written approval of crmOrbit except as otherwise provided for in an executed Statement of Work or Exhibit to this agreement. In the event that any Confidential Information is required to be disclosed pursuant to any law(including the California Public Records Act), code or regulation, if permitted by law, CLIENT will give crmOrbit immediate notice thereof and will use its commercially reasonable efforts to cooperate with crmOrbit if crmOrbit seeks a protective order with respect thereto. 7. Warranty. 7.1 Exclusive Warranty.crmOrbit warrants that the EO Service will perform in all material respects the functions described in the then current product documentation for the EO Service. If the EO Service fails to operate as warranted in this Section 7.1 and CLIENT notifies crmOrbit in writing of the nature of the non-conformance ("Notice"), crmOrbit will make commercially reasonable efforts to promptly repair or replace the nonconforming EO Service without charge. If, after a reasonable opportunity to cure of no less than 45 days, crmOrbit does not remedy the non- conformance, CLIENT may no later than ninety(90)days after giving the Notice terminate the Agreement and receive a refund of the prepaid EO Service fees for the period following the date of Notice. 7.2 Warranty Disclaimer. Except for the warranties expressly described in these Terms of Use, crmOrbit makes no other warranties with respect to the EO Service or other services provided by crmOrbit, express, implied or statutory, and disclaims any implied warranties of merchantability, fitness for a particular purpose or any warranty arising from course of dealing, usage or trade practice. crmOrbit does not warrant that the EO Service and the CLIENT Data stored through the use of the EO Services are not susceptible to intrusion, attack or computer virus infection. 8. Limitation of Liability. Except for damages related to negligent breach of Confidentiality, neither Party's aggregate liability under this Agreement for any claim arising under or relating the Agreement, the EO Application Services or any other services provided by crmOrbit under any theory of liability including contract, strict liability, indemnity,tort(including negligence)or otherwise, will not exceed the fees due to crmOrbit up until the date of termination. In no circumstances will either party be liable for any special, indirect, cost of cover, incidental,exemplary, punitive, or consequential damages, such as, but not limited to, loss of revenues. CLIENT acknowledges that CLIENT Data will be transmitted outside of the EO Service and SFDC's system and to that extent; neither SFDC nor crmOrbit are responsible for the privacy, security or integrity of the CLIENT Data. The EO Services is subject to any limitations, delays, and other problems with the SFDC Service and those inherent in the use of the Internet and electronic communications. crmOrbit is not responsible for any delays, delivery failures, or other damage resulting from the foregoing. 9. Term and Termination.The initial term of the Agreement is the period as specified in Addendum(s) attached to this Agreement. Subject to any applicable volume discounts, the EO Service Fees for any Renewal Term may be annually increased no greater than 3.5% and shall Consulting Services Agreement between Page 28 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 be invoiced on the same schedule as in effect for the billing period immediately prior to the expiration of the Initial Term. This agreement shall automatically renew with same terms unless terminated by one of the parties. CLIENT shall solicit renewal terms and pricing. Only an executed copy of CLIENT's Purchase Order and mutually agreed endorsed agreements constitute renewal of this agreement. crmOrbit may terminate the Agreement by written notice if CLIENT commits a material breach of the Agreement,which breach is not cured within forty- five (45)days of written notice thereof. In the event of a breach by crmOrbit of its obligations hereunder which breach is not cured within forty five(45)days of written notice thereof, CLIENT may terminate that portion of the Agreement applicable to the EO Service or other service by written notice to crmOrbit. Upon termination of the Agreement or termination of the EO Service or other crmOrbit services, as the case may be, crmOrbit shall immediately cease providing any such EO Service or other services. 9.1 License Cancellation for Change in Business Conditions. Notwithstanding Section 4.3, CLIENT may cancel a License subscription associated with a particular Statement of Work upon 30 days written notice to crmOrbit in the event that: 9.1.1 Client provides written notice that the energyOrbit solution is unable to support regulatory reporting requirements, provides details on what is needed to support changed regulatory reporting requirements, and crmOrbit is unable to make changes to conform to new requirements within 45 days of notice. 9.1.2 License cancellation under this section is subject to the following: 9.1.2.1 All license fees and payment obligations due for the first two(2)years of the contract shall be due and payable according to the terms of the applicable SOW, even if cancellation is prior to this date. 9.1.2.2 Upon License cancellation under this section, Client agrees to pay a one-time penalty equal to 35%of the annual total license and user fees, as well as any fees accrued to date based upon the contract and associated Statements of Work. Effective Cancellation Date will be upon receipt of these fees. 9.1.2.3 Except as noted in Sections 9.1.4.1 and 9.4.1.2 above, upon Effective Cancellation Date, license fees for the Cancelled SOW shall cease to accrue, and future payment obligations for this SOW shall be cancelled. 9.1.2.4 crmOrbit shall be relieved of any obligations for support and maintenance of energyOrbit with respect to cancelled licenses as of the Effective Cancellation Date. 9.1.2.5 CLIENT may export data from the energyOrbit solution using standard report features and a weekly full data export feature which is part of the Force.com platform. Once cancellation fees are received, energyOrbit will provide up to 40 hours of assistance to transfer data out of the energyOrbit environment. CLIENT may engage crmOrbit on a time and materials or fixed fee basis to assist with additional data migration to support a system transition through execution of a Statement of Work or Change Order to this Agreement. Consulting Services Agreement between Page 29 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 9.1.2.6 Other than relief of obligations as provided in this section, surviving provisions of this Agreement and non-cancelled Statements of Work shall remain in force. 10. Publicity. crmOrbit may identify CLIENT as a customer of crmOrbit. Each party may issue a press release announcing the relationship formed by the Agreement, subject to the prior approval of the other party, not to be unreasonably withheld or delayed. 11. Exceptions. 11.1 EO Service Exclusions. Notwithstanding anything to the contrary in this Agreement, crmOrbit will have no liability under this Agreement, with respect to: (i)customizations of the SFDC and/or EO Service by CLIENT, its Users or Consultants, (ii) use of the EO Services in violation of this Agreement or other than in accordance with the published user documentation; (iii)failures which are caused by other software or hardware products including the SFDC Services. 11.2 SFDC Service Changes. In addition, in the event SFDC(i)alters the SFDC Service in such a way as to materially adversely impact the operation of the EO Service, or(ii) no longer agrees to host the EO Service under the same terms and conditions as are currently in place, then crmOrbit may in its sole discretion restore the operation of the EO Service in a reasonable period of time or cease offering the EO Service. In the latter event, crmOrbit will refund the applicable prepaid EO Service fees for the period following the date the EO Service ceases to be interoperable with the SFDC Service or the EO Service ceases to be hosted by SFDC, as applicable. The remedies set forth in this Section are the sole remedies for a failure to provide the EO Service due to the foregoing reasons, and crmOrbit shall have no other obligation or liability with respect thereto. 12. Governing Law. This Agreement shall be governed exclusively by, and construed exclusively in accordance with, the laws of the United States and the State of California, without regard to its conflict of laws provisions. 13. Miscellaneous. The Agreement constitutes the entire agreement between the parties relating to the subject matter hereof and supersedes all previous agreements or representations, whether oral or written. The Agreement may not be modified or amended except in writing signed by a duly authorized representative of each party. If for any reason a court of competent jurisdiction finds any provision of this Agreement invalid or unenforceable, that provision of the Agreement will be enforced to the maximum extent permissible and the other provisions of this Agreement will remain in full force and effect. The failure of either party to enforce at any time any of the provisions of this Agreement will in no way be construed to be a present or future waiver of such provisions, nor in any way affect the right of either party to enforce each such provision thereafter. The express waiver by either party of any provision of this Agreement will not constitute a waiver of any future obligation to comply with such provision. The Agreement will be construed and governed in accordance with the laws of the state of California,without reference to the conflict of laws provisions of any jurisdiction. Unless otherwise elected by crmOrbit in writing for a particular instance (which crmOrbit may do at its option), the sole Consulting Services Agreement between Page 30 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 jurisdiction and venue for actions related to the subject matter of this Agreement will be in the County of Placer, California. 14. Venue. The state and federal courts located in or covering Placer County in California shall have exclusive jurisdiction to adjudicate any dispute arising out of or relating to this Agreement. Each party hereby consents to the jurisdiction of such courts and waives any right it may otherwise have to challenge the appropriateness of such forums, whether on the basis of the inconvenient forum doctrine or otherwise. 15. Arbitration. Any dispute arising out of or relating to this Agreement other than a dispute requiring urgent relief shall be resolved solely by final and binding arbitration as follows. Unless the parties otherwise agree in writing,the arbitration shall be conducted in Placer County California before a single arbitrator. The arbitrator shall have relevant knowledge and/or experience in Internet-based online services and shall be jointly selected and mutually approved by the parties or, if the parties are unable to agree, shall be appointed by the American Arbitration Association ("AAA"). The arbitration shall be conducted in accordance with the AAA's then current commercial arbitration rules. The parties initially shall share equally the fees and expenses of the arbitration. However,the arbitrator may award the prevailing party(if applicable and as determined by the arbitrator)all such fees and expenses (including without limitation reasonable attorneys'fees)and the arbitrator should award such fees and expenses if he or she determines that the party acted unreasonably or other than in good faith. Any arbitration decision so rendered shall be final and binding, and judgment thereon may be entered in any court of competent jurisdiction. 16. Notices. Both parties consent to the jurisdiction of such courts with respect to any such actions and agree that process may be served in the manner provided herein for giving of notices or otherwise as allowed by California law. If any action is brought by either party to the Agreement against the other regarding the subject matter hereof, the substantially prevailing party will be entitled to recover reasonable attorney fees and reasonable expenses of litigation. Notices under the Agreement shall be in writing, signed and provided to the contact and address indicated in the Agreement provided,that a party may change such contact or address by written notice to the other party. Notice will be considered effective on the earlier of actual receipt or: (a)one (1)day after posting when sent via an express commercial courier; or(b) five(5)days after posting when sent via certified mail, return receipt requested. Notice will be sent to the address for each party set forth on the first page of this Agreement, or at such other address as will be given by either party to the other in writing. Notices to crmOrbit will be addressed to the attention of: CEO. Failure to perform hereunder shall be excused to the extent that performance is rendered impossible by act of war,terrorism, strike,fire,flood, governmental acts or orders or restrictions or any other reason where failure to perform is beyond the control and not caused by the negligence of the non-performing party.This Agreement(including SOWs, and Addendums) may be executed in counterparts which, taken together, shall form one legal instrument. Any executed copy of the Agreement made by reliable means(e.g., photocopy, scan, or facsimile) is considered an original. END OF EXHIBIT A-1 Consulting Services Agreement between Page 31 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 EXHIBIT B COMPENSATION SCHEDULE AND HOURLY FEES Compensation for all tasks, including hourly fees and expenses, amount shall NOT TO EXCEED FOUR HUNDRED THIRTY-EIGHT THOUSAND EIGHT HUNDRED SEVENTY-ONE DOLLARS AND SIXTY-THREE CENTS ($438,871.63). The hourly rates and or compensation break down and an estimated amount of expenses is as follows: One-time Annual Implementation Recurring Item Costs Costs Comments Consulting and $83,145.27 Fixed fee implementation energyOrbitTM license, $69,045.27 Please see below for support/maintenance fees details, up to 45 users Customer Web Application $2,100 Non-licensed users can Portal enter applications on line. Up to 7,000 applications per year, not to exceed 7,000 active to ins. Totals $83,145.27 $71,145.27 Pricing Notes: • Additional consulting beyond the scope of this agreement provided specifically to NCPA member utilities will be provided at needed for in blocks of 30 hours at a$100 per hour, under a separate agreement between Member and Contractor. • License Fees shall commerce upon delivery by Contractor of the included deliverables for the NCPA initial template programs. • Any incremental time and materials charges for design of additional scope items shall be billed within 10 days of the end of the month in which the time was incurred, and payment shall be due and payable within 30 days of receipt of invoice. • NCPA shall reimburse Contractor for actual, reasonable travel-related expenses for travel approved in advance by NCPA(at coach rates and IRS mileage reimbursement rates), as well as approved third-party software expenses as might be required. All reimbursement shall be due and payable within 15 days of submission of an itemized expense report with attached receipts. NCPA's Project Manager may approve, in writing, additional travel expenses beyond the"not to exceed"amount in an amount not to exceed fifteen thousand ($15,000)dollars." • NCPA shall not be responsible for Contractor travel to and between Contractor offices, office space, communications and incidental expenses of Contractor including telephone, facsimile, and photocopying charges. • Payments shall be due at the times and in the amounts shown on Table 1 which is attached to this Exhibit. NOTE: As a public agency, NCPA shall not reimburse Consultant for costs in excess of those permitted by the Internal Revenue Service. Consulting Services Agreement between Page 32 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 2 Table 1 Payment Schedule Table 1. Pa ablelDue date Category Amount Description Payment#1: Professional $292943.58 Project Implementation Project commencement Services License fees for development (Implementation Fee—30%) energyOrbit purposes (Initial License Fee) licenses/hosting Date: 30 days after contract begins Payment#2: Professional $162629.05 Project Implementation (20%of implementation) Services (Configuration of NCPA pilot program) Date: 60 days after contract be ins Payment#3: Professional $16,629.05 Project Implementation (20%of implementation) Services Delivery of all functional enhancements Date:90 days after contract begins Payment#4: Professional $16,629.05 Project Implementation (20%of implementation) Services Deployment of seven member utility programs Date: 120 days after contract begins Payment#5: Professional $8,314.53 Final Sign off-training complete, (10%of implementation) Services etc Final Signoff Date: No later than 7/30/2011,or 30 days following completion of deliverables,whichever is sooner. First Year License Fees Beginning energyOrbit licenses $73,000 Remaining license fees for first 711/2012 1 hosting year(Up to 45 users Annual License Fees Beginning $71,145.27 Quarterly payments,provided to 7/1/2013 Contractor each September 30, December 31,March 31,and June 30. Adjustments to Payment Schedule if Additional NCPA Member Utilities Join the Project • One time Implementation fee-$20,000 • Per user fees= $500/user/year. $750/admin user/year • License fees= 2% of DSM and water savings program incentive budget END OF EXHIBIT B Consulting Services Agreement between Page 33 of 33 NORTHERN CALIFORNIA POWER AGENCY and crmOrbit, Inc. Attachment 3 Attachment 3 { CPA 1.5 Contracting Members desire to secure L&R Member Services under this Agreement in a manner that balances its interests and the interests of other non-participating NCPA LEGISLATIVE AND REGULATORY MEMBER SERVICES AGREEMENT NCPA Members with the ongoing financial viability and professional responsibilities of NCPA. FOR THE Accordingly,Contracting Members desire to secure L&R Member Services under this Agreement ENERGY EFFICIENCY DATABASE PROGRAM by accepting a limited insurance based recourse against NCPA,with the option of procuring additional insurance at Contracting Members'sole expense,thereby insuring that NCPA will This NCPA Legislative and Regulatory Member Services Agreement for the Energy Efficiency substantially limit its risk for the provision of such L&R Member Services,and which,in turn, Database Program("Agreement")is made by and between the NORTHERN CALIFORNIA allocates risks back to the Contracting Members in the event NCPA is not adequately insured. POWER AGENCY("NCPA"),a joint public powers agency with offices located at 651 Commerce Drive,Roseville,California and certain of its members("Contracting Members")(together NOW THEREFORE,NCPA and Contracting Members agree as follows: sometimes referred to herein individually as"Party'and collectively as"Parties")as of 2012(the"Effective Date")in Roseville,California. Section 2. DEFINITIONS Section 1. RECITALS Whenever used in this Agreement with initial capitalization,these terms shall have the following meanings as applicable,whether in the singular or plural: This Agreement is entered into based on the following facts,among others: 2.1 "Business Day"means any day except a Saturday,Sunday,or a Federal Reserve 1.1 NCPA is a public agency created by a joint powers agreement established under Bank holiday. A Business Day shall open at 8:00 a.m.and close at 5:00 p.m.Pacific time. California law for the purpose of assisting its members in the efficient use of their common powers. 2.2 "Contracting Member"or"Contracting Members"means one or all of the NCPA 1.2 Contracting Members are engaged in,among other things,transmitting and Members which have executed this Agreement. distributing electric power within their respective cooperative limits. Contracting Members are also members of NCPA. Contracting Members desire that NCPA provide Contracting Members with the 2.3 "Good Utility Practice"shall mean any of the practices,methods and acts engaged L&R Member Services described in this Agreement. in or approved by a significant portion of the electric utility industry during the relevant time period, or any of the practices,methods and acts which,in the exercise of reasonable judgment in light of 1.3 Article III,section 3 of the"Amended and Restated Northern California Power the facts known at the time the decision was made,could have been expected to accomplish the Agency Joint Powers Agreement"("the JPA")entitled"Powers and Functions"provides that, desired result of the lowest reasonable cost consistent with good business practices,reliability, "[n]one of the debts,liabilities or obligations of NCPA shall be the debts,liabilities or obligations of safety and expedition. Good Utility Practice is not intended to be limited to the optimum practice, any of the members of NCPA unless assumed in a particular case by resolution of the governing method or act to the exclusion of all others,but rather to be acceptable practices,methods,or acts body of the member to be charged." Notwithstanding the foregoing,Article V,section 1 of the JPA generally accepted in the region and consistently adhered to by the electric utility industry. entitled"General Provisions"provides that"[t]he governing Commission of NCPA is authorized to procure public liability and other insurance as it deems advisable to protect NCPA and each of the 2.4 "NCPA Members"or"Members"shall mean the signatories to the JPA or those parties hereto,charging the cost thereof to the operating costs of NCPA." agencies which have executed an Associate Member Agreement with NCPA. 1.4 NCPA and each of its Members intend to enter into a Legislative and Regulatory 2.5 "Participation Percentage"shall mean the relative share of costs under this Program Agreement("the L&RPA"). The L&RPA is intended to provide for certain legislative and Agreement to be paid by a particular Contracting Member pursuant to Exhibit B relative to the regulatory("L&R")services which will be provided to,and paid for by,all the Members by NCPA as share of costs to be paid by the other Contracting Members. "core services"of the JPA,and to provide that other L&R Member Services may be provided to, and paid for by,less than all the Members by NCPA from time to time upon the request of a subset 2.6 "Stranded Costs"shall mean all costs incurred by NCPA in providing Services to of Members. This Agreement provides for such non-core L&R Member Services to be provided to Contracting Members under this Agreement that could not reasonably be avoided by NCPA from the Contracting Members who constitute such a subset,and is intended to be consistent with the the date it receives a written Notice of Termination. Such costs may include,but not be limited to, planned L&RPA,but the validity of this Agreement is not contingent upon later adoption of the salary and employment costs,rent,utilities,or contracts incurred to provide Services under this L&RPA. Agreement,as well as any termination costs incurred to crmOrbit. Member Services Agreement between Page 1 of 62 Member Services Agreement between Page 2 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 2.7 "Uncontrollable Force"shall mean any act of God,labor disturbance,act of the Alameda,CA 94501 public enemy,war,insurrection,riot,fire,storm,flood,earthquake,explosion,any curtailment, (510)748-3901 order,regulation or restriction imposed by governmental,military or lawfully established civilian Girish@alamedamp.com authorities or any other cause beyond the reasonable control of the Party claiming Uncontrollable Force which could not be avoided through the exercise of Good Utility Practice. Biggs: Pete Carr Section 3. L&R MEMBER SERVICES TO BE PROVIDED;AUTHORIZED City Administrator REPRESENTATIVES;STANDARD OF PERFORMANCE 465 C Street Biggs,CA 95917 3.1 This Agreement is entered into by the Parties in order for NCPA to provide L&R (530)868-5493 Member Services,consisting of on-demand computing to the marketplace(also known as Software Bigg2 af�biggs-ca gov as Service or SaaS software)energy efficiency database services to each of the Contracting Members. NCPA shall provide such L&R Member Services,along with appropriate software Healdsburg: licensing and maintenance,through a contract between NCPA and a third party provider,crmOrbit, Terry Crowley Inc.as further described in Exhibit A hereto ("L&R Member Services"). Electric Utility Director 401 Grove Street It is the intent of this Agreement that Contracting Members each authorize and direct NCPA to Healdsburg,CA 95448 enter into such third party agreement.Each Contracting Member agrees to pay to NCPA its (707)431-3340 Participation Percentage share of the costs NCPA incurs in so doing,including all administrative tcrowlev@ci.healdsburg.ca.us costs incurred by NCPA including its staff time and attorneys'fees,and agrees to conduct itself consistent with the obligations undertaken by NCPA in such crmOrbit agreement. Lodi: Elizabeth Kirkley 3.2 The following are the Authorized Representatives of the parties for contract Utility Director administration purposes under this Agreement: 1331 South Ham Lane Lodi,CA 95242 (209)333-6828 Northern California Power Agency: Itremble_.lodielectric.com Scott Tomashefsky Regulatory Affairs Manager Lompoc: Northern California Power Agency Ron Stassi 651 Commerce Drive Utility Director Roseville,CA 95678 100 Civic Center Plaza (916)781-4291/782-2191 FAX Lompoc,CA 93436 mailto: scoft.tomashefsky(@ncpa.com (805)875-8299 r stassi aOci.lompoc.ca.us NCPA's Authorized Representative is sometimes referred to as the NCPA Project Manager in this Agreement. Plumas-Sierra: Robert Marshall Alameda: General Manager Girish Balachandran 73233 State Highway 70 General Manager Portola,CA 96122 Alameda Municipal Power (530)832-4261 2000 Grand Street shenson anpsrec.coop PO Box H Member Services Agreement between Page 3 of 62 Member Services Agreement between Page 4 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 Truckee Donner: 4.3.2 This Agreement may be terminated by all Contracting Members,upon ninety(90)days Stephen Hollabaugh written notice to NCPA("Notice of Termination"). To be effective,the Notice of Termination must General Manager be executed by each Contracting Member. 11570 Donner Pass Road Truckee,CA 96161 Provided,however,that if so terminated,Contracting Members shall each pay NCPA their (530)587-3896 Participation Percentage share of all fees and costs required under this Agreement through the stephenhollabaughatdpud.org effective date of the Notice of Termination plus all Stranded Costs,if any. Upon payment of the above amounts,no Party shall have any further obligations under this Agreement except as No Authorized Representative is authorized to amend any provision of this Agreement except in otherwise set forth in Section 5.7 regarding the survival of defense and indemnity obligations. accordance with Section 12.16. Any Party may amend its Authorized Representative or contact information by providing written notice of the changes to each other Party. 4.3.3 This Agreement may be terminated by any given Contracting Member,upon ninety(90) days written notice("Notice of Termination")to all other Parties. 3.3 Standard of Performance. NCPA will perform and or oversee,as applicable,the L&R Member Services using that level of skill and attention reasonably required to complete the Provided,however that the terminating Contracting Member shall pay NCPA its Participation L&R Member Services in a competent and timely manner. Contracting Members shall,however, Percentage share of the fees and costs required under this Agreement through the effective date of have direct responsibility for interfacing with crmOrbit as provided in Exhibit A. Contracting the Notice of Termination plus all Stranded Costs,if any. Upon payment of the above amounts,the Members will perform such tasks as necessary to implement the energy efficiency programs with terminating Contracting Member shall have no any further obligations under this Agreement except that level of skill and attention reasonably required to complete and operate them in a competent as otherwise set forth in Section 5.7 regarding the survival of defense and indemnity obligations. and timely manner. The participation percentages of all remaining non-terminating Contracting Members shall be proportionately adjusted to account for the withdrawal of the terminating Contracting Member(s). 3.4 Assignment of Personnel. NCPA shall assign only competent personnel to perform L&R Member Services pursuant to this Agreement. Contracting Members approve the assignment of crmOrbit as the third party provider of services. Section 5. INDEMNITY AND INSURANCE 5.1 Limitation of NCPA's Liability. Section 4. TERM AND TERMINATION 5.1.1 Except as provided in this section 5.1,NCPA shall not at any time be 4.1 Authorization to Perform Services. NCPA is not authorized to perform any initial liable for any injury or damage occurring to a Contracting Member or any other person(including L&R Member Services,or incur any costs whatsoever,under the terms of this Agreement until its crmOrbit)or property from any cause whatsoever arising out of this Agreement. receipt of a written resolution and/or other appropriate/applicable authorization from each of the Contracting Members'governing bodies confirming Contracting Members'authority to enter into 5.1.2 The provisions of section 5.1.1 shall not apply where the injury or damage this Agreement and confirming that the Contracting Members have allocated funds for and occurring to a Contracting Member is caused by the active negligence of NCPA or of any approved contract payments to NCPA under this Agreement. employee,agent or contractor of NCPA(including crmOrbit),and provided that any liability under this subsection is limited to the extent of the actual coverage and coverage limits of the NCPA 4.2 Term. The term of this Agreement shall begin on the Effective Date and shall end insurance policies described in this Section 5. on the date that the crmOrbit consultant services agreement terminates. 5.1.3 Contracting Members Liable for NCPA's Deductibles and or Self-insured 4.3 Early Termination and Stranded Costs, Retentions. Notwithstanding Section 5.1.2 above,the Contracting Members agree to reimburse NCPA,in a timely manner,for all deductibles and/or self-insured retentions payable for any claim, 4.3.1 This Agreement may be terminated by NCPA as to all Contracting Members upon liability or damage arising out of this Agreement. ninety(90) days written notice("Notice of Termination")to Contracting Members. Member Services Agreement between Page 5 of 62 Member Services Agreement between Page 6 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 5.2 Indemnification of NCPA. Except as specified in Section 5.1.2 above,each to purchase additional insurance of its own to cover the additional risks and the potential additional Contracting Member shall,at its sole cost and expense,indemnify and hold harmless NCPA and all liabilities it is assuming under this Agreement. Contracting Members each agree that it will cause, associated,affiliated,allied,member and subsidiary entities of NCPA,now existing or hereinafter with respect to any additional insurance it obtains or which is otherwise available to the Contracting created,and their respective officers,boards,commissions,employees,agents,attorneys,and Member,its insurers to issue an endorsement providing a waiver of subrogation rights as to contractors(hereinafter referred to as"Indemnitees"),from and against any and all liability, Indemnitees. obligation,damages,penalties,claims,liens,costs,charges,losses and expenses(including, without limitation,reasonable fees and expenses of attorneys,expert witnesses and consultants), 5.7 Survival of Obligations. The limitation of liability,defense and indemnity obligations which may be imposed upon,incurred by or be asserted against the Indemnitees arising out of this of Section 5 shall survive the termination of this Agreement. Agreement,including any claims by crmOrbit. Section 6. COMPENSATION,CHARGES&RESERVES 5.3 Defense of Indemnitees. In the event any action or proceeding shall be brought against the Indemnitees by reason of any matter for which the Indemnitees are indemnified 6.1 In consideration of the L&R Member Services received,each Contracting Member hereunder,each Contracting Member shall,upon reasonable prior written notice from any of the hereby agrees to pay NCPA their Participation Percentage of costs incurred by NCPA. Indemnitees,at that Contracting Member's sole cost and expense,resist and defend the same with legal counsel mutually selected by Indemnitee and the Contracting Member,unless mutual NCPA and Contracting Members acknowledge and agree that compensation paid by selection of counsel is expressly prohibited by an applicable insurance policy;provided however, Contracting Members to NCPA under this Agreement is based upon NCPA's estimated costs of that neither Indemnitee nor that Contracting Member shall admit liability in any such matter or on providing the L&R Member Services required hereunder,including salaries and benefits of behalf of the other without express written consent,which consent shall not be unreasonably employees and subcontractors of NCPA,if any. Consequently,the parties further agree that withheld or delayed,nor enter into any compromise or settlement of any claim for which compensation hereunder is intended to include the costs of contributions to any pensions and/or Indemnitees are indemnified hereunder without prior express written consent. A Contracting annuities to which NCPA and its employees,agents,and subcontractors may be eligible. Member's duty to defend shall begin upon receipt of a written notice identifying with specificity the Contracting Members therefore have no responsibility for such contributions beyond compensation allegations that give rise to this duty to defend. required under this Agreement. Any Contracting Member required to defend and indemnify pursuant to this section may,in Section 7. BILLING AND PAYMENT those circumstances in which it is not wholly at fault,seek equitable contribution from each of the other Contracting Members. 7.1 Invoices. NCPA shall submit invoices to each Contracting Member during the term of this Agreement,based on the respective Participation Percentage of each for L&R Member 5.4 Notice. The Parties shall give each other prompt notice of the making of any claim Services performed and reimbursable costs incurred prior to the invoice date. Such invoices may, or the commencement of any action,suit or other proceeding covered by the provisions of this in NCPA's discretion,be combined with NCPA's monthly All Resources Bill sent to all NCPA Section 5. Members. 5.5 Insurance. During the term of the Agreement and prior to beginning any work 7.2 Payment. Contracting Member shall make payments,based on invoices received under this Agreement,NCPA shall maintain,or cause to be maintained,in full force and effect,and in accordance with the schedule in Exhibit B,for L&R Member Services satisfactorily performed, at its sole cost and expense,the types and limits of liability insurance as are annually approved by and for authorized reimbursable costs incurred. Contracting Member shall have thirty(30)days the governing Commission of NCPA. The types and limits of liability insurance that are applicable from the date of the invoice to pay NCPA,or such other time as is specified in an All Resources Bill to this Agreement are evidenced in policy summaries,which are attached hereto as Exhibit C. if the invoices for L&R Services is combined with the All Resources Bill. NCPA warrants and represents that the types of liability insurance and coverage limits shown in Exhibit C are in full force and effect and shall remain so during the term of this Agreement unless Payments shall be remitted directly to: NCPA gives prior written notification(of not less than thirty(30)days)of modification,cancellation or rescission of such coverage. Northern California Power Agency 651 Commerce Drive 5.6 Contracting Members'Acknowledgment of Option to Secure Additional Insurance. Roseville,California 95678 The Contracting Members acknowledge that there are limitations on NCPA's liability to the Attn: Accounts Receivable Contracting Members under this Section 5 and that each individual Contracting Member may need Member Services Agreement between Page 7 of 62 Member Services Agreement between Page 8 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 Except for an"Uncontrollable Force"as described in Section 9 hereof,any amount due and 7.8 Payment uaon Termination. In the event that one or more Contracting Members or payable but not paid by a Contracting Member within thirty(30)days following the date of the NCPA terminates this Agreement pursuant to Section 4,the terminating Contracting Member or invoice shall bear interest at the per annum prime rate(or reference rate)of the Bank of America Members shall compensate the NCPA for all outstanding costs and reimbursable expenses NT&SA,then in effect,plus two(2%)percent per annum computed on a daily basis until paid. incurred for work satisfactorily completed as of the date of written notice of termination,in addition NCPA will mail all invoices within twenty-four(24)hours of the invoice date thereon. to Stranded Costs applicable to that terminating Contracting Member and any early termination costs imposed by crmOrbit as provided in Section 4. NCPA shall maintain adequate logs and The postmark date on the envelope containing payment by check shall be used to determine timesheets in order to verify costs incurred to that date. timeliness of payment,except that payments received later than seven(7)days after the due date shall be declared late without regard to postmark date. An invoice coming due on a day which is 7.9 Authorization to Perform L&R Member Services. NCPA is not authorized to not a Business Day shall be due on the next following Business Day. perform any L&R Member Services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from each of the Contracting Members'Authorized 7.3 Billing Dispute. If all or any portion of a bill is disputed by a Contracting Member, Representatives following receipt of the required approvals under the terms of this Agreement. the entire amount of the bill shall be paid when due,and NCPA's Authorized Representative shall be concurrently provided written notice of the disputed amount and the basis for the dispute. NCPA shall reimburse any amount determined to have been incorrectly billed,within ten(10)days Section 8. STATUS OF NCPA;FACILITIES AND EQUIPMENT;CONTRIBUTIONS after such determination. 8.1 Independent Contractor. At all times during the term of this Agreement,NCPA shall 7.4 Total Payment. Contracting Members shall pay for the L&R Member Services to be be an independent contractor and shall not be an employee of Contracting Members. Contracting rendered by NCPA pursuant to this Agreement.A Contracting Member shall not pay any additional Members shall have the right to control NCPA only insofar as the results of NCPA's L&R Member sum for any expense or cost whatsoever incurred by NCPA in rendering L&R Member Services Services rendered pursuant to this Agreement and assignment of personnel pursuant to Section pursuant to this Agreement unless the Agreement has been modified by a properly executed 3.4;however,otherwise Contracting Members shall not have the right to control the means by change order or amendment in accordance with this Agreement. which NCPA accomplishes L&R Member Services rendered pursuant to this Agreement. Contracting Members shall make no payment for any extra,further,or additional service Notwithstanding any other agency,state,local or federal policy,rule,regulation,law,or ordinance pursuant to this Agreement unless the Agreement has been modified by a properly executed to the contrary,NCPA and any of its employees,agents,and subcontractors providing L&R change order or amendment in accordance with this Agreement. Member Services under this Agreement shall not qualify for or become entitled to,and hereby agree to waive any and all claims to,any compensation,benefit,or any incident of employment by In no event shall NCPA submit any invoice for an amount in excess of the maximum amount any Contracting Member,including but not limited to eligibility to enroll in the California Public of compensation provided above(if any)either for a task or for the entire Agreement,unless the Employees Retirement System(PERS)as an employee of any Contracting Member and Agreement is modified prior to the submission of such an invoice by a properly executed change entitlement to any contribution to be paid by any Contracting Member for employer contributions order or amendment in accordance with this Agreement. and/or employee contributions for PERS benefits. 7.5 Hourly Fees. The L&R Services require that NCPA staff perform various tasks as 8.2 Facilities and Equipment. There are no NCPA facilities and equipment necessary to specified in Exhibit A. NCPA may charge Contracting Members for such time at hourly rates which perform the L&R Member Services required by this Agreement or provided. All facilities and reimburse NCPA for its costs,including all benefits,for such employees as are used,in a manner equipment will be provided by crmOrbit. consistent with the L&RPA(if the L&RPA is in force).NCPA shall not charge any overhead beyond such hourly rates. 8.3 NCPA Contribution to Costs. During the term of this Agreement,NCPA agrees that it will,from its general L&R Member Services Program budget,and subject to annual appropriation in 7.6 Reimbursable Expenses. Expenses not specified in the Exhibits as being the the NCPA Annual Budget by the NCPA Commission,contribute thirteen-thousand one hundred responsibility of the Contracting Members are not chargeable to Contracting Members. forty-five dollars and twenty-seven cents($13,145.27)during fiscal year 2011-2012,and thirteen- thousand one hundred forty-five dollars and twenty-seven cents($13,145.27)in each of the next 7.7 Payment of Taxes. NCPA is solely responsible for the payment of employment five(5)fiscal years(for a total of seventy-eight thousand eight hundred seventy-one dollars and taxes incurred under this Agreement and any similar federal or state taxes. sixty-three cents($78,871.63)towards the costs of the L&R Member Services provided for by this Agreement.The Parties agree that the NCPA contribution will be allocated by NCPA solely to,and Member Services Agreement between Page 9 of 62 Member Services Agreement between Page 10 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 paid to NCPA by,the Contracting Members and not by other NCPA Members. basis of a person's race,religion,color,national origin,age,physical or mental handicap or disability,medical condition,marital status,sex,or sexual orientation,against any employee, Section 9. UNCONTROLLABLE FORCES applicant for employment,subcontractor,bidder for a subcontract,or participant in,recipient of,or applicant for any services or programs provided by NCPA under this Agreement. NCPA shall 9.1 Obligations of the Parties,other than those to pay money when due,shall be comply with all applicable federal,state,and local laws,policies,rules,and requirements related to excused for so long as and to the extent that failure to perform such obligations is due to an equal opportunity and nondiscrimination in employment,contracting,and the provision of any Uncontrollable Force;provided,however,that if a Party is unable to perform due to an services that are the subject of this Agreement,including but not limited to the satisfaction of any Uncontrollable Force,such Party shall exercise due diligence to remove such inability with positive obligations required of NCPA thereby. reasonable dispatch. Nothing contained in this Agreement shall be construed as requiring a Party to settle any strike,lockout,or labor dispute in which it may be involved,or to accept any permit, NCPA shall include the provisions of this Subsection in its subcontract with crmOrbit approved certificate,contract,or any other service agreement or authorization necessary for the performance by this Agreement,and in any other subcontract it may enter into. of this Agreement which contains terms and conditions which a Party determines in its good faith judgment are unduly burdensome or otherwise unacceptable. Section 11. KEEPING AND STATUS OF RECORDS. 9.2 Each Party shall notify the others promptly,by telephone to the other Parties' 11.1 Records Created as Part of NCPA's Performance. All reports,data,maps,models, operating personnel and Authorized Representatives identified in Section 3.2,upon becoming charts,studies,surveys,photographs,memoranda,plans,studies,specifications,records,files,or aware of any Uncontrollable Force which may adversely affect the performance under this any other documents or materials,in electronic or any other form,that NCPA prepares or obtains Agreement. A Party shall additionally provide written notice in accordance with Section 12.8 to the pursuant to this Agreement and that relate to the matters covered hereunder shall be the property other Parties within twenty-four(24)hours after becoming aware of an Uncontrollable Force. Each of the specific Contracting Member for whom it was prepared(or the joint property of the Party shall notify the others promptly,when an Uncontrollable Force has been remedied or no Contracting Members if prepared for all of them). NCPA hereby agrees to deliver those documents longer exists. to the respective Contracting Members upon termination of the Agreement. It is understood and agreed that the documents and other materials,including but not limited to those described above, Section 10. LEGAL REQUIREMENTS prepared pursuant to this Agreement are prepared specifically for the Contracting Members and are not necessarily suitable for any future or other use or for use by third parties. 10.1 Governing Law. The laws of the State of California shall govern this Agreement, without regard for the choice of law doctrine. Contracting Members and NCPA agree that,until final approval by the Contracting Members, all data,plans,specifications,reports and other documents are confidential and will not be 10.2 Compliance with Applicable Laws. NCPA shall comply with all laws applicable to released to third parties without prior written consent of the Contracting Members(or the specific the performance of the L&R Member Services hereunder. Contracting Member for whom prepared)and NCPA,except as may otherwise be required by applicable law. 10.3 Other Governmental Reaula�To the extent that this Agreement may be 11.2 NCPA's Books and Records. NCPA shall maintain any and all ledgers,books of funded by fiscal assistance from another governmental entity,NCPA and any subcontractors shall account,invoices,vouchers,canceled checks,and other records or documents evidencing or comply with all applicable rules and regulations to which a Contracting Member is bound by the terms of such fiscal assistance program. relating to charges for L&R Member Services or expenditures and disbursements charged to a Contracting Member under this Agreement for a minimum of three(3)years,or for any longer 10.4 Licenses and Permits. NCPA represents and warrants to Contracting Members period required by law,from the date of final payment to NCPA to this Agreement. that NCPA and its employees,agents,and any subcontractors have all licenses,permits, 11.3 Inspection and Audit of Records. Any records or documents that Section 12.2 of qualifications,and approvals of whatsoever nature that is legally required to practice their this Agreement requires NCPA to maintain shall be made available for inspection,audit,and/or respective professions. NCPA represents and warrants to Contracting Members that NCPA and its copying at any time during regular business hours,upon oral or written request of any Contracting employees,agents,any subcontractors shall,at their sole cost and expense,keep in effect at all Member. Under California Government Code Section 8546.7,if the amount of public funds times during the term of this Agreement any licenses,permits,and approvals that are legally required to practice their respective professions. expended under this Agreement exceeds ten thousand dollars($10,000.00),this Agreement shall be subject to the examination and audit of the State Auditor,at the request of any Contracting 10.5 Nondiscrimination and Equal Opportunity. NCPA shall not discriminate,on the Member or as part of any audit of the Contracting Member,for a period of three(3)years after final Member Services Agreement between Page 11 of 62 Member Services Agreement between Page 12 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 payment under the Agreement. Section 12. MISCELLANEOUS PROVISIONS 11.4 Confidential Information and Disclosure. During the term of this Agreement,any 12.1 Attorneys'Fees. If a Party to this Agreement brings any action,including an action Party("Disclosing Party")may disclose confidential,proprietary or trade secret information(the for declaratory relief,to enforce or interpret the provisions of this Agreement,the prevailing Party "Information"),to another Party("Receiving Party'). All such Information made available in a shall be entitled to reasonable attorneys'fees in addition to any other relief to which that Party may tangible medium of expression(such as,without limitation,on paper or by means of magnetic be entitled. The court may set such fees in the same action or in a separate action brought for that tapes,magnetic disks or other computer media)shall be marked in a prominent location to indicate purpose. that it is the confidential,proprietary and trade secret information of Disclosing Party at the time of disclosure to Receiving Party. Receiving Party shall hold Disclosing Party's Information in 12.2 Venue. In the event that any Party brings any action against another arising under confidence and shall take all reasonable steps to prevent any unauthorized possession,use, this Agreement,the Parties agree that trial of such action shall be vested exclusively in the state copying,transfer or disclosure of such Information. Receiving Party shall not attempt to reverse courts of California in the County of Placer,or in the United States District Court for the Eastern engineer or in any manner create any product or information which is similar in appearance to or District of California. based on the Information provided by Disclosing Party. Receiving Party shall not disclose Disclosing Party's Information to any person other than Receiving Party's employees,agents, 12.3 Severability. If any provision of this Agreement shall be determined by a court of contractors and subcontractors who have a need to know in connection with this Agreement. competent jurisdiction to be invalid,void or unenforceable,or if any provision of this Agreement is rendered invalid or unenforceable by federal or state statute or regulation,but the remaining Receiving Parry's confidentiality obligations hereunder shall not apply to any portion portions of the Agreement can be enforced without failure of material consideration to any Party, of Disclosing Party's Information which: then the remaining provisions shall continue in full force and effect. To that end,this Agreement is declared to be severable. Provided,however,that in the event any provision is declared to be non- (a) Has become a matter of public knowledge other than through an severable and invalid,void or unenforceable,any Party may terminate this Agreement upon ten act or omission of Receiving Party; (10)days written notice given within five(5)days of receipt of notice of final entry of judgment. (b) Has been made known to Receiving Party by a third party in 12.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of accordance with such third party's legal rights without any restriction on disclosure; this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. (c) Was in the possession of Receiving Party prior to the disclosure of such Information by Disclosing Party and was not acquired directly or indirectly from the 12.5 Successors and Assigns. The provisions of this Agreement shall inure to the other party or any person or entity in a relationship of trust and confidence with the other benefit of and shall apply to and bind the successors and assigns of the Parties. party with respect to such Information; 12.6 Use of Recycled Products. NCPA shall endeavor to prepare and submit all reports, (d) Receiving Party is required by law to disclose;or written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. (e) Has been independently developed by Receiving Party from information not defined as"Information"in this Agreement,as evidenced by Receiving 12.7 ,Conflict of Interest. NCPA shall not employ any Contracting Member official or Party's written records. employee in the work performed pursuant to this Agreement. No officer or employee of a Contracting Member shall have any financial interest in this Agreement that would violate California Receiving Party shall return or destroy Disclosing Party's Information(including all Government Code Sections 1090 et seq. copies thereof)to Disclosing Party promptly upon the earliest of any termination of this Agreement or the Disclosing Party's written request. Notwithstanding the foregoing,Receiving Party may 12.8 Notices. Unless this Agreement requires otherwise,any notice,demand or request retain one copy of such Information solely for archival purposes,subject to the confidentiality provided for in this Agreement,or served,given or made shall become effective when delivered in provisions of this Agreement. The Parties understand that each Party is a public entity and is person,or sent by registered or certified first class mail,to the persons specified below: subject to the laws(including the California Public Records Act)that may compel one Party to disclose information about the other's business. Northern California Power Agency: Jane Cirrincione Member Services Agreement between Page 13 of 62 Member Services Agreement between Page 14 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 Assistant General Manager of Legislative&Regulatory Affairs Plumas-Sierra: Northern California Power Agency Corby Gardner 651 Commerce Drive 73233 State Highway 70 Roseville,CA 95678 Portola,CA 96122 (530)832-4261 Alameda: cQardn r epsrec.cooQ Meredith Owens Alameda Municipal Power Truckee Donner: 2000 Grand Street Steven Poncelet PO Box H 11570 Donner Pass Road Alameda,CA 94501 Truckee,CA 96161 mowensO-alamedamg.com (530)587-3896 Biggs: Steven Pon celetOtdpud.ora Marlee Mattos Whenever it is required,permitted,or desired in this Agreement that written notice or demand be 465 C Street given by any Party to any other Party,such notice or demand may be either personally served or Biggs,CA 95917 sent by United States Mail,or facsimile. Notice shall be deemed to have been given when (530)868-5493 personally served,when deposited in the United States Mail,certified or registered with United biggsar(@biggs-ca.gov States first class postage prepaid and properly addressed,or when transmitted by facsimile or electronic mail. Provided however,that notices delivered by facsimile or electronic mail shall only Healdsburg: be effective if delivered during regular business hours on a Business Day,or else shall be deemed Terry Crowley delivered on the next Business Day. Electric Utility Director 401 Grove Street Any Party may amend its address for notice by providing written notice of the revised address to all Healdsburg,CA 95448 other Parties. (707)431-3340 tcrowley,(aci.healdsburg.ca.us 12.9 Integration;Incorporation. This Agreement,including all the Exhibits attached hereto,represents the entire and integrated agreement between Contracting Member and NCPA relating to the subject matter of this Agreement,and supersedes all prior negotiations, Lodi: representations,or agreements,either written or oral. Rob Lechner 12.10 Dispute Resolution. If any dispute arises between the Parties that cannot be 1331 South Ham Lane settled after engaging in good faith negotiations,Contracting Members and NCPA agree to resolve Lodi,CA 95242 the dispute in accordance with the following: (209)333-6828 rlechner(61odielectric.com 12.10.1 Each Party shall designate a senior management or executive level representative to negotiate any dispute; Lompoc: Mary Kammer 12.10.2 The representatives shall attempt, through good faith negotiations, to 100 Civic Center Plaza resolve the dispute by any means within their authority. Lompoc,CA 93436 (805)875-8299 12.10.3 If the issue remains unresolved after one hundred and twenty(120)days M KAMMER,@^cilo_mpoc.ca.us of good faith negotiations,despite having used their best efforts to do so,either Party may pursue whatever other remedies may be available to it. Member Services Agreement between Page 15 of 62 Member Services Agreement between Page 16 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 12.10.4 This informal resolution process is not intended to nor shall be construed 12.17 Exhibits. This Agreement includes the following exhibits which are incorporated in to change the time periods for filing a claim or action specified by Government Code§900,et seq. this Agreement by reference: 12.11 Other Agreements. This Agreement is not intended to modify or change any other A. Scope of Services A-1 crmOrbit consultant services agreement including agreement between any of the Parties,individually or collectively. licensing Master Agreement and Terms of Use 12.12 Counterparts. This Agreement may be executed in multiple counterparts,each of B. Participation Percentages for Contracting Members which shall be an original and all of which together shall constitute one agreement. 12.13 Obligations Several—Step Up Obligations:No Joint Venture. C. NCPA Summaries of Current Liability Insurance In the event of any conflict between the provisions of this Agreement and those of any exhibit 12.13.1 The duties,obligations and liabilities of the Contracting Members are to this Agreement,the terms of this Agreement shall govern. intended,in the first instance,to be several and not joint or collective. Each Contracting Member shall be individually and severally liable for its own obligations under this Agreement. IN WITNESS WHEREOF,the Parties have executed this Agreement as of the Effective Date. Notwithstanding the foregoing,and to protect the Members of NCPA who are not Parties to this Agreement from any exposure to costs or liability as a consequence of this Agreement,to the extent that any Contracting Member defaults in its obligations to pay its Participation Percentage of Northern California Power Agency the costs of providing the L&R Member Services or other obligations under this Agreement, then the costs for each non-defaulting Contracting Member shall be automatically increased for the remaining term of this Agreement on a pro-rata basis with those of the other non-defaulting By: Contracting Members sufficient to satisfy such obligations of the Defaulting Contracting Member, JAMES H.POPE,General Manager consistent with each Participant's Participation Percentage. 12.13.2 Nothing contained in this Agreement shall be construed to create an association,trust,partnership or joint venture or to impose a trust or partnership duty,obligation or Attest: liability on or with regard to the Parties. 12.14 Effect of Section Headings. Section headings and subheadings appearing in this Agreement are inserted for convenience only and shall not be construed as interpretation of text. Assistant Secretary of the Commission 12.15 Authority of Signatories. The signatories hereby represent that they have been appropriately authorized to execute this Agreement on behalf of the Party for whom they sign. 12.16 Amendments. It is understood and agreed by the Parties that any NCPA Commission approved update to the then current NCPA Annual Budget rates and charges related to L&R Member Services to be performed under this Agreement is deemed an approved Approved as to Form: amendment to this Agreement. Except for the preceding,or for either designation of Authorized Representatives pursuant to Section 3.2 or persons to receive notice pursuant to section 12.8,the Parties may amend this Agreement only by a writing signed by all the Parties following each Party's receipt of written resolution/authorization from their governing bodies,which General Counsel resolutions/authorizations shall be condition precedents to any amendments of this Agreement and shall be attached as Exhibits to this Agreement. Member Services Agreement between Page 17 of 62 Member Services Agreement between Page 18 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 Approved as to form: CONTRACTING MEMBERS: General Counsel CITY OF ALAMEDA CITY OF BIGGS By: By: Its: Its: Approved as to form: Approved as to form: City Attorney City Attorney CITY OF HEALDSBURG CITY OF LODI By: By; Its: Its: Approved as to form: Approved as to form: City Attorney City Attorney CITY OF LOMPOC PLUMAS-SIERRA RURAL ELECTRIC COOPERATIVE By: By: Its: Its: Approved as to form: Approved as to form: City Attorney General Counsel TRUCKEE DONNER PUBLIC UTILITY DISTRICT By: Its: Member Services Agreement between Page 19 of 62 Member Services Agreement between Page 20 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 EXHIBIT A 3. The following provides a general list of deliverables to be provided under the CSA and the Scope of L&R Member Services ongoing license and maintenance support. NCPA is authorized to determine in its reasonable discretion and on behalf of all the Contracting Members which reports,dashboards,programs or other deliverables will be provided by crmOrbit,provided that NCPA shall consult with the NCPA shall provide the following L&R Member Services on behalf of Contracting Members: Contracting Members in making such determinations: 1. NCPA will enter into a consultant services agreement("CSA")which includes a licensing and Deliverable 1:Develop Project Plan maintenance agreement("Master Agreement")with third party provider crmOrbit("Contractor) Contractor shall conduct an initial planning meeting with the NCPA Project Manager and on behalf of Contracting Member in substantially the form attached to the Agreement as Exhibit representatives of the Contracting Members. During this session,Contractor will fill in a A-1.. Contracting Members,by approving the Agreement,approve the CSA and Master communications plan identifying key stakeholders,concerns,and communications approach. Agreement and direct NCPA to enter into them.Contracting Members agree to comply with the Contractor shall provide an updated midlevel project plan based upon the example provided in the terms of such CSA. Costs incurred by NCPA as a consequence of entering into the CSA will RFP response document. The project plan shall incorporate key payment milestones and be paid to NCPA by Contracting Members in proportion to their Participation Percentages as deliverable dates for each of the remaining thirteen(13)deliverables. shown in Exhibit B. Deliverable 1 due date: This deliverable will be submitted for approval by NCPA not later than four In the event of any conflict or differences in scope of work between the provisions of this Exhibit A (4)weeks after the Effective Date. and those of Exhibits A-1 which are a part of this Exhibit A,the provisions of Exhibit A-1 (as approved by crmOrbit)shall govern. Deliverable 2.Develop Energy Efficiency Measures Contractor will work with NCPA Project Manager and Contracting Member representatives to 2. In general,included in the CSA(and the Master Agreement which is a part of it)are: develop a variety of prescriptive energy efficiency measures,which permit the measurement or calculation of the amount of energy being saved. NCPA shall prepare measures and deemed During initial implementation,Contractor will configure up to twenty(20)energy efficiency savings/incentive parameters in a spreadsheet template provided by Contractor. incentive programs,some of which will be shared by the Contracting Members as specified below, and configure up to five(5)different business/workflow processes to be shared by the Contracting If requested,Contractor will also configure up to five(5)formula-based prescriptive measure types, Members. in which users provide additional choices/inputs to generate calculated savings,and will train NCPA's Project Manager to set up additional such measures as needed by NCPA or the Of the initial set of twenty(20)energy efficiency incentive programs,six(6)will be template Contracting Members in the future. Contractor will also set up any additional or further such (generic)programs to be shared by the Contracting Members and the remaining fourteen(14)will measures as may be requested on a time and materials basis. be utility-specific programs with two(2)for each of the seven(7)Contracting Members(City of Alameda,City of Biggs,City of Healdsburg,City of Lodi,City of Lompoc,Plumas-Sierra REC,and Truckee Donner PUD). Deliverable 3:Set Up General Program Parameters Contractor will train Contracting Member Authorized Representatives to configure additional Contractor shall work with NCPA Project Manager and Contracting Member Authorized programs and create templates for program types that can be accessed by all authorized users to Representatives to set up general program parameters for the initial Contracting Member energy allow for rapid deployment of new programs with similar workflows, efficiency incentive programs that will be deployed. Contractor will license all programs and processes to NCPA Each Contracting Member's Authorized Representative shall be a"User"under the terms of the Master Agreement entitled to Deliverable 4:Develop Program&Measure Requirements utilize the programs provided. In the event a Contracting Member desires a different or additional persons to be a User,that Contracting Member shall be responsible for any additional costs in Contractor shall work with NCPA Project Manager and Contracting Member Authorized doing so imposed by Contractor. Representatives to enter program-level and measure-level requirements and develop survey questions to support the energy efficiency incentive programs of the Contracting Members. Member Services Agreement between Page 21 of 62 Member Services Agreement between Page 22 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 also develop up to six(6)page layouts for the Contact and Account objects. To facilitate data entry efficiency. Contractor shall enable tracking of multiple addresses per customer. Deliverable 5:Create Reports and Dashboards Contractor will work with NCPA Project Manager and Contracting Member Authorized Deliverable 9:Payment review and export Representatives to create up to ten(10)reports and ten(10)dashboards for the Contracting As part of implementation of the Contracting Members'energy efficiency incentive programs, Members'energy efficiency incentive programs. Contractor will create five(5)initial reports and Contractor shall develop a standard template for payment file export/import as described below. five(5)initial dashboards,to be shared by the Contracting Members.Following completion of the Individual Contracting Members shall use this format or may request that additional templates be initial reports and dashboards,Contractor will provide on-line training to Contracting Members' P 9 g developed on a time and materials basis by Contractor for those Contracting Members requesting Authorized Representatives and to NCPA staff on how to create additional reports and it,at the cost of those requesting Contracting Members. dashboards. Upon completion of the on-line training,NCPA shall work with Contractor to implement five(5)additional reports and five additional dashboards to be shared by the • Incentive payments shall be processed through the Contracting Member financial systems. Contracting Members. Users may view a list of Project records or proxy Work r Y Order records which are read for J ( p Y ) Y payment,based on stage or other filter criteria. User may assign a Batch number(text)to one or more of these records in the list to initiate the payment process and update the Deliverable 6:Create Communication Templates payment status. As a best practice,the batch number may contain the date when the Contractor will work with NCPA Project Manager and Contracting Member Authorized batch was generated. A workflow rule may be used to automatically update the Stage (status)or the associated Project or Work Order record. Representatives to create up to four(4)e-mail or mail-merge communication templates in Microsoft Users will print or export these records through a standard report which shall be created Word to be shared by the Contracting Members. These may be used,for example,to create for this purpose,and which may be exported as an Excel or CSV file. Typically,this customer commitment letters,application acceptance/decline letters and missing items letter. payment report will include the Project and/or WorkOrder unique identifier,the customer NCPA Project Manager shall complete on-line training provided by Contractor in how to create Account number,batch number,payment amount,Payee name and details,and payment address. communication templates,and work with Contractor to implement two(2)of the above-mentioned • Payments will be made at a Project or Work Order level,and shall consolidate incentives communication templates,in order to facilitate NCPA self-sufficiency in such tasks. for the applicable retrofits. Allowed users may import data from a payment results file. This file will consist of record IDs for Deliverable 7:Customer Proposal Templates the associated project and/or Work Order,along with additional payment details(e.g.,payment ID, Contractor shall create one(1)example customer proposal template,for use by the Contracting check#,check date,amount)to substantiate that payment has been made. A workflow rule may set up to update the Stage(status)of the associated Projector Work Order records(e.g., Members in dealing with their utility customers. Additional customer proposal templates may be "Payment Sent"). developed on a time and materials basis by Contractor upon request by a particular Contracting Member. If additional customer proposal templates are developed,only those Contracting Members who agree to share the costs will be provided the templates. Deliverable 10:Address User Profiles and Security Issues Contractor will work with NCPA and Contracting Members to identify user profiles,territories and Deliverable 8:Develop Customer Data Import/Update Template roles(as necessary)and permissions to meet security requirements,and shall configure the As part of implementation of the Contracting Members'energy e energyOrbitTm solution to reflect this design. In particular,Contractor shall establish a efficiency incentive programs, Territory/Role structure to ensure that Contracting Members can see their own information(but not Contractor shall develop a standard template,for use by all Contracting Members,for customer those of other Contracting Members),and to allow NCPA authorized individuals to access data import and update. Contractor shall implement up to ten(10)custom fields(as directed by consolidated information from all Contracting Members. NCPA)to be shared by the Contracting Members to support Contracting Member needs,and shall Member Services Agreement between Page 23 of 62 Member Services Agreement between Page 24 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 As part of administrator training referenced above,Contractor shall introduce NCPA's system Contractor will prepare and deliver two 2-hour"train-the-trainer"sessions to NCPA staff,which may administrator to the fundamentals of User Profile administration and system administrators are be delivered via web,as well as functional training on modules along the way. encouraged to complete the available on-line tutorials on this topic provided by Salesforce.com. NCPA's system administrator,and other users with a System Administrator Profile,may control Contractor will provide an onsite group training with all Contracting Member leads,and the user IDs,activate/inactivate users,and reset user passwords. Users may also reset their own following: passwords after answering security questions,and a new one-time password will be sent to their •Follow up webinar-based two(2)hour refresher training with individual utility leads specified user email address. NCPA may specify password strength settings,and password Two(2)hour webinar Training for Each Contracting Member Utility as part of the expiration policies. Each participating Member shall maintain separate and secure program program pilot deployment information within the database.Contracting Members will not have access to each other's data. • Approximately six(6)hours of formal system administrator trainings for NCPA technical personnel,covering key topics of interest,including custom object structure, Deliverable 11:Installation and Deployment customization,reporting,profiles and security or similar matters. Contractor will prepare training materials,as well as a mid-level"cookbook"(estimated to consist of Contractor shall perform an Initial Installation of the energy0rbitTM solution,following establishment approximately thirty(30)pages),to describe key activities for setting up a program,starting a of NCPA's Force.com accounts. License fees for use of the energy0rbitTM solution shall commence following this Initial Installation. project,entering retrofits/measures,and documenting key workflow and approval processes. Contractor will invite NCPA Project Manager to watch(via web meetings)or participate in certain Contractor shall develop and test additions and extensions to the core energy0rbitTM solution in a configuration activities to provide on-the-job training in use and maintenance of the energy0rbitTM separate development and test environment. Throughout the Project,Contractor may deploy this solution. NCPA will then provide supporting training of Contracting Member personnel consisting new functionality to the NCPA production environment. Contractor shall endeavor to provide 24-hour advance notice of these updates,which shall typically be scheduled for Fridays. Contractor of a reasonable number of hours of group training,not to exceed ten(10)hours, shall notify NCPA Project Manager of any such updates,including where practical,a short Contractor will prepare a set of frequently asked questions and solution for the Tier 1 support desk, summary of changes. However,in some instances,emergency maintenance may require and provide an additional two(2)hours of remote help desk training in basic support. installation with less notice. Deliverable 12:Develop Custom Functionality Deliverable 14:Ongoing License and Maintenance Fees Contractor agrees to provide all necessary software licenses,and technical support as part of the Contractor shall develop Energy and Environmental Economics(E3)compliance reporting,consistent license and maintenance fees. The primary purpose of this deliverable is to address problems, with model provided in RFP. This may include custom-programming,and may not be modifiable potential"bugs"and advanced capability questions related to energy0rbitTM. To that end,the without assistance of Contractor in the future. following level of support will be provided: Contractor will develop water program tracking fields,supporting programs for Contracting Members Best efforts will be made to respond to specific requests within one(1)business day, that have water savings,based on specifications and guidance from the City of Roseville,if available. including an estimate for problem resolution. It is recognized that some items may require This effort will follow the same structure as other programs for energy savings,and shall be more than one business day to resolve. implemented by adding additional fields to track water quantities saved as part of measure,work Ability for Contracting Members to submit support requests electronically twenty-four(24) order and project totals, hours per day,seven(7)days per week,and speak with live staff during standard business hours(9am-6pm Central Time,excluding weekend and holidays). Contracting Members' This deliverable will be provided at no additional cost,but may follow deployment of other programs inquiries will first be reviewed by NCPA,which will provide Tier 1 support. NCPA will for the City of Roseville as a new phase of work. prioritze and escalate such inquiries to Contractor for Tier 2 support as needed,in NCPA's discretion and subject to the limits noted below. • General product upgrades,those general enhancements to the energy0rbitTM system Deliverable 13:Provide Training which are offered at no additional cost to customers,will be provided to NCPA and the Contracting Members during the term of this Agreement. It is understood that some new Member Services Agreement between Page 25 of 62 Member Services Agreement between Page 26 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 functions may require additional configuration in order to take advantage of the Exhibit A-1 capabilities,which configuration shall be provided by Contractor. FORM OF CONSULTING SERVICES AGREEMENT BETWEEN NCPA AND CRMORBIT,INC. • Up to five(5)priority bug fixes per month—where energyOrbitTm fails to operate according CONSULTING SERVICES AGREEMENT BETWEEN to agreed upon specifications in a way which interferes with the ability of a Contracting THE NORTHERN CALIFORNIA POWER AGENCY AND Member to enter and process incentives. crmORBIT,INC.FOR ENERGY EFFICIENCY DATABASE PROGRAM SERVICES, • Up to forty(40)technical support requests during the first thirty(30)days that the product INCLUDING LICENSE AND MAINTENANCE SERVICES is operational. • Up to ten(10)additional technical support requests incidents per month after the first This agreement for consulting services("Agreement')is made by and between the NORTHERN CALIFORNIA month,to provide Contracting Members additional help or support(for example,creating a POWER AGENCY,a public joint powers agency with offices located at 651 Commerce Drive,Roseville,CA,95678- 6420("Agency's and crmOrbit a California Corporation with offices located at 2693 Blucher Valley Road,Sebastopol, new program workflow,or guidance to create a special type of report). CA 94572("Consultant")(together sometimes referred to as the"Parties")as of ,2012,(the"Effective • Monthly report summaries of case activities,along with a summary of the resolution will be Date")in Roseville,California. provided by Contractor to NCPA each month during the term of the Agreement,by the tenth(10th)day of the following month. Section 1.SERVICES.Subject to the terms and conditions set forth in this Agreement,Consultant shall provide to Agency the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein.In addition,Consultant shall provide to Agency the software licensing and maintenance and support Other Considerations services specified in the licensing Master Agreement and Terms of Use attached as Exhibit A-1.In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A or A-1,this Agreement shall prevail. The following assumptions will be considered based on the scope of the project and deliverables identified above. Any changes to these assumptions may result in a scope adjustment to fees 1.1 Term of Services.The term of this Agreement shall begin on the Effective Date and shall end on and/or implementation timeline. June 30,2017,when Consultant completes the work described in Exhibit A and A-1,unless the term of the Agreement is otherwise terminated or modified,as provided for in Section 8.The time provided to Consultant to complete the services required by this Agreement shall not affect the • NCPA Project Manager will coordinate input from Contracting Members and serve as an Agency's right to terminate the Agreement,as provided for in Section 8. authorized approver for deliverables and decisions related to system setup and configuration. 1.2 Standard of Performance.Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of • NCPA will be responsible for providing training to Contracting Members beyond the initial the profession in which Consultant is engaged in the geographical area in which Consultant deployment identified above. practices its profession.Consultant shall prepare all work products required by this Agreement in a • NCPA and Contracting Members will be responsible for preparing import data according to professional manner and shall conform to the standards of quality normally observed by a person templates provided by Contractor,and will be responsible for the quality of such provided practicing in Consultant's profession. information. 1.3 Assignment of Personnel.Consultant shall assign only competent personnel to perform services • Contractor will not be importing historic project data as part of this scope of work. pursuant to this Agreement.In the event that Agency,in its sole discretion,at any time during the Individual utilities may arrange to import historic data under separate arrangement. term of this Agreement,desires the reassignment of any such persons,Consultant shall, • NCPA Project Manager will provide content for efficiency measures. Contractor will immediately upon receiving notice from Agency of such desire of Agency,reassign such person or provide a template for preparing the initial list of measures,which will be imported into persons. energy0rbitTM'. 1.4 IJM Consultant shall devote such time to the performance of services pursuant to this • Contractor will import Contracting Member specific data extracted from current tracking Agreement as may be reasonably necessary to meet the standard of performance provided in spreadsheets and systems,to populate the templates designed in conjunction with Section 1.1 above and to satisfy Consultant's obligations hereunder. Contractor's work under this agreement. 5 Contracting Members and Member Services Agreement,Consultant acknowledges that • energy0rbitTM'will only be used to administer and support programs for NCPA and Agency is undertaking this Agreement on behalf of certain of its members,the cities of Alameda, Contracting Members.It may not be licensed or operated as a service bureau for other Biggs,Healdsburg,Lodi,and Lompoc;the Plumas-Sierra Rural Electric Cooperative;and the entities,including affiliates of either NCPA or Contracting Members. Truckee Donner Public Utility District Gantry the"Contracting Members"),pursuant to an agreement between the Contracting Members and the Agency(the"Member Services Agreement").Pursuant to the Member Services Agreement,which Consultant has reviewed,and this Agreement,Consultant will be responsible for directly interfacing with representatives of the Contracting Members in addition to those of the Agency. The Contracting Members are express third party beneficiaries of this Agreement,and are Member Services Agreement between Page 27 of 62 Member Services Agreement between Page 28 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 permitted Users of the software licenses granted hereby consistent with the terms of this for any extra,further,or additional service pursuant to this Agreement. Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of Section 2.COMPENSATION.Agency hereby agrees to pay Consultant an amount NOT TO EXCEED FOUR compensation provided above either for a task or for the entire Agreement,unless the Agreement HUNDRED THIRTY-EIGHT THOUSAND EIGHT HUNDRED SEVENTY-ONE DOLLARS AND SIXTY-THREE CENTS is modified prior to the submission of such an invoice by a properly executed change order or ($438,871.63)for or all work set forth in Exhibit A and_Exhibit A-1,pursuant to the Consultants fee schedule which is amendment. attached hereto and incorporated as Exhibit B and all reimbursable expenses incurred in performing the work.In the event of a conflict between this Agreement and Consultants proposal regarding the amount of compensation,this 2.5 Fees.Fees for work performed by Consultant shall not exceed the amounts shown on the Agreement shall prevail.Agency shall pay Consultant for services rendered pursuant to this Agreement at the time following fee schedule attached hereto as Exhibit B. and in the manner set forth herein.The payments specified below shall be the only payments from Agency to Consultant for services rendered pursuant to this Agreement.Consultant shall submit all invoices to Agency in the 2.6 Reimbursable Expenses.Reimbursable expenses are specified in Exhibit B.Expenses not listed manner specified herein.Except as specifically authorized by Agency,Consultant shall not bill Agency for duplicate in Exhibit B are not chargeable to Agency.Reimbursable expenses are included in the total services performed by more than one person. amount of compensation provided under this Agreement that shall not be exceeded. Consultant and Agency acknowledge and agree that compensation paid by Agency to Consultant under this 2.7 Payment of Taxes.Consultant is solely responsible for the payment of employment taxes Agreement is based upon Consultants estimated costs of providing the services required hereunder,including salaries incurred under this Agreement and any similar federal or state taxes. and benefits of employees and subConsultants of Consultant.Consequently,the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which 2.8 PM ent upon Termination.In the event that the Agency or Consultant terminates this Consultant and its employees,agents,and subConsultants may be eligible.Agency therefore has no responsibility for Agreement,the Agency shall compensate the Consultant as provided in Section 9 of Exhibit A-1. such contributions beyond compensation required under this Agreement. 2.1 Invoices, 2.9 Authorization to Perform Services,The Consultant is not authorized to perform any services or Consultant shall submit invoices,not more often than once a month during the term of incur any costs whatsoever under the terms of this Agreement until receipt of authorization from this Agreement,based on the cost for services performed and reimbursable costs incurred prior to the Contract Administrator. the invoice date.Invoices shall contain the following information: ■ Serial identifications of progress bills;i.e.,Progress Bill No.1 for the first invoice,etc.; Section 3.FACILITIES AND EQUIPMENT.Except as set forth herein,Consultant shall,at its sole cost and expense, ■ The beginning and ending dates of the billing period; provide all facilities and equipment that may be necessary to perform the services required by this Agreement. ■ A Task or Deliverable Summary containing the original contract amount,the amount of Section4.INSURANCE REQUIREMENTS.Before beginning any work under this Agreement,Consultant,at its own prior billings,the total due this period,the balance available under the Agreement,and cost and expense,shall procure the types and amounts of insurance listed below for the period covered by the the percentage of completion of each Deliverable identified in the Scope of Work; agreement. ■ At Agency's option,for each work item in each Deliverable,a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, 4.1 Workers, mu Coen, nsation.If Consultant employs any person,Consultant shall maintain Statutory the hours spent by each person,a brief description of the work,and each reimbursable Workers'Compensation Insurance and Employer's Liability Insurance for any and all persons expense; employed directly or indirectly by Consultant with limits of not less than ONE MILLION DOLLARS ■ The Consultants signature. ($1,000,000.00)per accident. Invoices shall be sent to: 4.2 Commercial General and Automobile Liability Insurance, Northern California Power Agency 4.2.1 Commercial General Insurance.Consultant shall maintain commercial general liability Roseville, Commerce Drive insurance for the term of this Agreement,includingproducts liability,coveringan loss or Roseville,ants as le liability,including the cost of defense of any action f bodily injury,death,personal injury Attn:Accounts Payable and property damage which may arise out of the operations of the consultant.The policy 2.2 Monthly Payment.Agency shall make a shall provide a minimum limit of$1,000,000 per occurrence/$2,000,000 aggregate. g y p ymentsaccording to the schedule outlined in Table 1 of Exhibit B,based on invoices received,for services satisfactorily performed,and for authorized 4.2.2 Automobile Liability.Consultant shall maintain automobile liability insurance for the reimbursable costs incurred.Agency shall have thirty(30)days from the receipt of an invoice that term of this Agreement covering any loss of liability,including the cost of defense of any complies with all of the requirements above to pay Consultant. action,arising from the operation,maintenance or use of any vehicle(symbol 1),whether 2.3 Final Payment.Agency shall make the final payment listed in Table 1 of Exhibit B(30)days after or not owned by the Consultant,on or off Agency premises.The policy shall provide a submittal to Agency of a final invoice,if all services required have been satisfactorily performed. minimum limit of$1,000,000 per each accident.This insurance shall provide contractual 2.4 Total Payment.Agency shall pay for the services to be rendered by Consultant pursuant to this liability covering all motor vehicles and mobile equipment to the extent coverage may beexcluded from general liability insurance. Agreement.Agency shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement.Agency shall make no payment 4.2.3 General Liabil jWmbrella Insurance The coverage amounts set forth above may be Member Services Agreement between Page 29 of 62 Member Services Agreement between Page 30 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 met by a combination of underlying and umbrella policies so long as in combination the limits equal or exceed those stated. In the event that Consultant or any employee,agent,or subConsultant of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California 4.3 Professional Liability Insurance.None required. Public Employees Retirement System(PERS)to be eligible for enrollment in PERS as an employee of Agency,Consultant shall indemnify,defend,and hold harmless Agency for the 4.4 All Policies Requirements. payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees,agents,or subConsultants,as well as for the payment of any penalties and 4.4.1 Verification of coverage.Prior to beginning any work under this Agreement,Consultant interest on such contributions,which would otherwise be the responsibility of Agency. shall,at the sole option of the Agency,provide Agency with(1)a Certification of Insurance that demonstrates compliance with all applicable insurance provisions Section 6.STATUS OF CONSULTANT. contained herein;(2)policy endorsements to the general liability policy adding the Northern California Power Agency as an Additional Insured and declaring such insurance 6.1 Independent Consultant.At all times during the term of this Agreement,Consultant shall be an primary in regard to work performed pursuant to this Agreement;or(3)upon request by independent Consultant and shall not be an employee of Agency.Agency shall have the right to the Agency,complete copies of all policies and/or complete copies of all endorsements control Consultant only insofar as the results of Consultant's services rendered pursuant to this that demonstrate compliance with this Section 4. Agreement and assignment of personnel pursuant to Subparagraph 1.3;however,otherwise Agency shall not have the right to control the means by which Consultant accomplishes services 4.4.2 Notice of Reduction in or Gancellatian of Coverage An endorsement must be rendered pursuant to this Agreement.Notwithstanding any other Agency,state,or federal policy, attached to all insurance obtained in accordance with this Agreement stating that rule,regulation,law,or ordinance to the contrary,Consultant and any of its employees,agents, coverage shall not be canceled,except after thirty(30)days'prior written notice by and subConsultants providing services under this Agreement shall not qualify for or become certified mail,return receipt requested,has been given to the Agency.Consultant shall entitled to,and hereby agree to waive any and all claims to,any compensation,benefit,or any also provide thirty(30)days'prior notice to the Agency by certified mail of any impending incident of employment by Agency,including but not limited to eligibility to enroll in the California reduction in the limits or coverage ve age of any insurance policies that form a part of this Public Employees Retirement System(PERS)as an employee of Agency and entitlement to any agreement. contribution to be paid by Agency for employer contributions and/or employee contributions for PERS benefits. 4.5 Waiver of Subrogation.Consultant agrees to waive subrogation which any insurer of Consultant may acquire from Consultant by virtue of the payment of any loss.Consultant agrees to obtain any 6.2 Consultant Not Agent.Except as Agency may specify in writing,Consultant shall have no endorsement that may be necessary to affect this waiver of subrogation.The Workers' authority,express or implied,to act on behalf of Agency in any capacity whatsoever as an agent. Compensation policy shall be endorsed with a waiver of subrogation in favor of Agency for all work Consultant shall have no authority,express or implied,pursuant to this Agreement to bind Agency performed by Consultant,its employees,agents and subConsultants. to any obligation whatsoever. c ion .INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES Section 7.LEGAL REQUIREMENTS, 5.1 Consultant shall to the fullest extent allowed by law,with respect to all services performed in 7.1 Governing Law.The laws of the State of California shall govern this Agreement. connection with this Agreement,indemnify,defend and hold harmless the Agency and its officials, commissioners,officers,employees,agents and volunteers,including the Contracting Members 7.2 Compliance with Applicable Laws.Consultant and any subConsultants shall comply with all and their officials,officers,employees,agents,and volunteers,from and against any and all claims laws applicable to the performance of the work hereunder. that arise out of,pertain to or relate to the negligence,recklessness or willful misconduct of the Consultant.Consultant will bear all losses,costs,damages,expense and liability of every kind, 7.3 Other Govemmental Regulations.To the extent that this Agreement may be funded by fiscal nature and description that arise out of,pertain to,or relate to such Claims,whether directly or assistance from another governmental entity,Consultant and any subConsultants shall comply with indirectly("Liabilities").Such obligations to defend,hold harmless and indemnify the Agency and all applicable rules and regulations to which Agency is bound by the terms of such fiscal assistance Contracting Members shall not apply to the extent that such Liabilities are caused by the sole program. negligence,active negligence,or willful misconduct of the Agency or the Contracting Members. The duty to defend and indemnify expressly extends to any claim of infringement upon copyright or 7.4 Licenses and Permits.Consultant represents and warrants to Agency that Consultant and its patent relating to the software provided pursuant to this Agreement. employees,agents,and any subConsultants have all licenses,permits,qualifications,and approvals of whatsoever nature that are legally required to practice their respective professions. The duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Consultant represents and warrants to Agency that Consultant and its employees,agents,anysubConsultants shall,at their sole cost and expense,keep in effect at all times during the term of Section 2778 of the California Civil Code.Acceptance by Agency of insurance certificates and this Agreement any licenses,permits,and approvals that are legally required to practice their endorsements required under this Agreement does not relieve Consultant from liability under this respective professions.In addition to the foregoing,Consultant and any subConsultants shall indemnification and hold harmless clause.This indemnification and hold harmless clause shall obtain and maintain during the term of this Agreement valid Business Licenses from Agency. apply to any damages or claims for damages whether or not such insurance policies shall have Consultant represents and warrants to Agency that Consultant has the right to license all the been determined to apply. By execution of this Agreement,Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. software being provided to Agency pursuant to this Agreement. Member Services Agreement between Page 31 of 62 Member Services Agreement between Page 32 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 7.5 Nondiscrimination and Equal Opp nits In compliance with federal,state and local laws, Agreement allocating liability between Agency and Consultant shall survive the termination of this Consultant shall not discriminate,on the basis of a person's race,religion,color,national origin, Agreement. age,physical or mental handicap or disability,medical condition,marital status,sex,or sexual orientation,against any employee,applicant for employment,subConsultant,bidder for a 8.6 Options upon Breach by Consultant.If Consultant materially breaches any of the terms of this subcontract,or participant in,recipient of,or applicant for any services or programs provided by Agreement,and such breach is not cured within 45 days of written notice,Agency's remedies shall Consultant under this Agreement.Consultant shall comply with all applicable federal,state,and include,but not be limited to,the following: local laws,policies,rules,and requirements related to equal opportunity and nondiscrimination in employment,contracting,and the provision of any services that are the subject of this Agreement, 8.6.1 Terminate the Agreement; including but not limited to the satisfaction of any positive obligations required of Consultant thereby. 8.6.2 Retain the plans,specifications,drawings,reports,design documents,and any other Consultant shall include the provisions of this Subsection in any subcontract approved by the work product prepared by Consultant pursuant to this Agreement; Contract Administrator or this Agreement. 8.6.3 Consultant to provide an export of data entered into the energyOrbit platform to Agency Section 8.TERMINATION AND MODIFICATION at Consultant's expense; 8.6.4 Retain a different consultant to complete the work described in Exhibit A not finished by 8.1 Termination(Reserved). Consultant;or 8.6.4 Obtain a refund of any pre-paid amounts for services applicable since the date of breach. 8.2 Modification,The Parties may,by mutual written agreement,extend or shorten the end date of this Agreement beyond that provided for in Subsection 1.1.Any such modification to this 8.6.5 Total financial remedies for breach by Consultant shall not exceed the amounts actually Agreement,including an adjustment of compensation or reimbursement of costs beyond the paid to Consultant for the project to date,provided however,that such limitation shall not amount specified in Section 2 herein,shall be specified in a signed amendment or exhibit to the apply to claims related to either violation of copyright or negligent disclosure of personally Agreement. identifying customer information. In the event that one or more,but less than all,of the Contracting Members terminates the Member Services Agreement,and such termination reduces funding available to the Agency for this Agreement,the Parties agree to meet and confer in good faith with respect to modification of the Section .KEEPING AND STATUS OF RECORDS. scope of work and price to accommodate such withdrawal. 9.1 Records Created as Part of Consultant's Performance Subject to the terms of the licensing 8.3 Amendments,The Parties may amend this Agreement only by a writing signed by all the Parties. agreement entered into concurrently herewith by the Parties(the"Master Use Agreement")all reports,data,maps,models,charts,studies,surveys,photographs,memoranda,plans,studies, 8.4 Assignment an-Subcontracting,Agency and Consultant recognize and agree that this specifications,records,files,or any other documents or materials,in electronic or any other form, Agreement contemplates personal performance by Consultant and is based upon a determination that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters of Consultant's unique professional competence,experience,and specialized professional covered hereunder shall be the property of the Agency.Consultant hereby agrees to deliver those knowledge.Moreover,a substantial inducement to Agency for entering into this Agreement was documents to the Agency upon termination of the Agreement.It is understood and agreed that the and is the personal reputation and competence of Consultant.Consultant may not assign this documents and other materials,including but not limited to those described above,prepared Agreement or any interest therein without the prior written approval of the Agency. pursuant to this Agreement are prepared specifically for the Agency and are not necessarily Notwithstanding the foregoing either party may assign this Agreement without suitable for any future or other use.Agency and Consultant agree that,until final approval by consent of the other party in connection with a merger,acquisition,corporate Agency,all data,plans,specifications,reports and other documents are confidential and will not be reorganization,or sale of all or substantially all of its assets which does not released to third parties without prior written consent of both Parties. involve a direct competitor of the other party. Consultant shall not subcontract any portion of the performance contemplated and provided for herein,other than to the subConsultants Consultant agrees that the authorized representatives of the Contracting Members shall be entitled noted in the proposal,without prior written approval of the Agency.Where written approval is to recognition as Users under the Master Agreement. granted by the Agency,Consultant shall supervise all work subcontracted by Consultant in performing the services;shall be responsible for all work performed by a subConsultant as if 9.2 Consultant's Books and Records.Consultant shall maintain any and all ledgers,books of Consultant itself had performed such work;the subcontracting of any work to subConsultants shall account,invoices,vouchers,canceled checks,and other records or documents evidencing or not relieve Consultant from any of its obligations under this Agreement with respect to the services; relating to charges for services or expenditures and disbursements charged to the Agency under and Consultant is obligated to ensure that any and all subConsultants performing any services this Agreement for a minimum of three(3)years,or for any longer period required by law,from the shall be fully insured in all respects and to the same extent as set forth under Section 4,to date of final payment to the Consultant to this Agreement. Agency's satisfaction. 9.3 Inspection and Audit of Records.Any records or documents that Section 9.2 of this Agreement 8.5 Survival.All obligations arising prior to the termination of this Agreement and all provisions of this requires Consultant to maintain shall be made available for inspection,audit,and/or copying at any Member Services Agreement between Page 33 of 62 Member Services Agreement between Page 34 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 time during regular business hours,upon oral or written request of the Agency.Under California the County of Placer or in the United States District Court for the Eastern District of California. Government Code Section 8546.7,if the amount of public funds expended under this Agreement Enforcement of this Agreement is subject to alternative dispute resolution provisions in Section exceeds TEN THOUSAND DOLLARS($10,000.00),the Agreement shall be subject to the 10.13 of the Agreement and arbitration provisions in Section 15 of Exhibit A-1. examination and audit of the State Auditor,at the request of Agency or as part of any audit of the Agency,for a period of three(3)years after final payment under the Agreement. 10.3 Sever�abilitv,_If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid,void,or unenforceable,the provisions of this Agreement not so adjudged shall remain in 9.4 Confidential Information and Disclosure,During the term of this Agreement,either party or the full force and effect.The invalidity in whole or in part of any provision of this Agreement shall not Contracting Members(the"Disclosing Partyl may disclose confidential,proprietary or trade secret void or affect the validity of any other provision of this Agreement. information(the"Information"),to the other party(the"Receiving Party'.All such Information made available in a tangible medium of expression(such as,without limitation,on paper or by 10.4 No Implied Waiver of Breach.The waiver of any breach of a specific provision of this Agreement means of magnetic tapes,magnetic disks or other computer media)shall be marked in a prominent does not constitute a waiver of any other breach of that term or any other term of this Agreement. location to indicate that it is the confidential,proprietary and trade secret information of the Disclosing Party at the time of disclosure to the Receiving Party.The Receiving Party shall hold 10.5 Successors and Assigns.The provisions of this Agreement shall inure to the benefit of and shall the Disclosing Party's Information in confidence and shall take all reasonable steps to prevent any apply to and bind the successors and assigns of the Parties. unauthorized possession,use,copying,transfer or disclosure of such Information.The Receiving Party shall not attempt to reverse engineer or in any manner create any product or information 10.6 Use of Recycled Products.Consultant shall endeavor to prepare and submit all reports,written which is similar in appearance to or based on the Information provided by the Disclosing Party. studies and other printed material on recycled paper to the extent it is available at equal or less The Receiving Party shall not disclose the Disclosing Party s Information to any person other than cost than virgin paper. those of the Receiving Party's employees,agents,consultants,Consultants and subConsultants who have a need to know in connection with this Agreement. 10.7 Conflict of Interest.Consultant may serve other clients,but none whose activities within the corporate limits of Agency or whose business,regardless of location,would place Consultant in a The Receiving Party's confidentiality obligations hereunder shall not apply to any portion of the "conflict of interest,"as that term is defined in the Political Reform Act,codified at California Disclosing Party's Information which: Government Code Section 81000 et seq. (a) Has become a matter of public knowledge other than through an act or Consultant shall not employ any Agency official in the work performed pursuant to this Agreement omission of the Receiving Party; No officer or employee of Agency shall have any financial interest in this Agreement that would (b) Has been made known to the Receiving Party by a third party in accordance violate California Government Code Sections 1090 et seq. with such third party's legal rights without any restriction on disclosure; (c) Was in the possession of the Receiving Party prior to the disclosure of such Consultant hereby warrants that it is not now,nor has it been in the previous twelve(12)months, Information by the Disclosing Party and was not acquired directly or indirectly an employee,agent,appointee,or official of the Agency.If Consultant was an employee,agent, from the other party or any person or entity in a relationship of trust and appointee,or official of the Agency in the previous twelve months,Consultant warrants that it did confidence with the other party with respect to such Information; not participate in any manner in the forming of this Agreement.Consultant understands that,if this (d) The Receiving Party is required by law to disclose;or Agreement is made in violation of Government Code§1090 et.seq.,the entire Agreement is void (e) Has been independently developed by the Receiving Party from information and Consultant will not be entitled to any compensation for services performed pursuant to this not defined as"Information"in this Agreement,as evidenced by Receiving Agreement,including reimbursement of expenses,and Consultant will be required to reimburse the Party's written records. Agency for any sums paid to the Consultant.Consultant understands that,in addition to the foregoing,it may be subject to criminal prosecution for a violation of Government Code§1090 and, The Receiving Party shall return or destroy the Disclosing Party s Information(including all copies if applicable,will be disqualified from holding public office in the State of California. thereof)to the Disclosing Party promptly upon the earliest of any termination of this Agreement or the Disclosing Party's written request.Notwithstanding the foregoing,the Receiving Party may 10.8 Solicitation.Consultant agrees not to solicit business at any meeting,focus group,or interview retain one copy of such Information solely for archival purposes,subject to the confidentiality related to this Agreement,either orally or through any written materials. provisions of this Agreement.Consultant understands that NCPA is a public agency and is subject to the laws that may compel it to disclose information about Consultant's business. 10.9 Contract Administration,This Agreement shall be administered by Jane Cirrincione,Assistant General Manager of Legislative&Regulatory Affairs her designee,who shall act as the Agency's Section 10 MISCELLANEOUS PROVISIONS. representative.All correspondence shall be directed to or through the representative. 10.1 Attomeys'Fees.If a party to this Agreement brings any action,including an action for declaratory 10.10 Notices.Any written notice to Consultant shall be sent to: relief,to enforce or interpret the provision of this Agreement,the prevailing party shall be entitled to reasonable attomeys'fees in addition to any other relief to which that party may be entitled.The Seth Golub court may set such fees in the same action or in a separate action brought for that purpose. Vice President Professional Services 2693 Blucher Valley Road 10.2 Venue.In the event that either party brings any action against the other under this Agreement,the Sebastopol,CA 95472 Parties agree that trial of such action shall be vested exclusively in the state courts of California in Member Services Agreement between Page 35 of 62 Member Services Agreement between Page 36 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 Any written notice to Agency shall be sent to: 10.13.6 The alternative dispute resolution process is a material condition to this Agreement and must be exhausted as an administrative prior to either Party James Pope initiating legal action.This altemative dispute resolution process is not Generall Manager intended to nor shall be construed to change the time periods for filing a claim Northern California Power Agency 651 Commerce Drive or action specified by Government Code§900,et.seq. Roseville,CA 95678 10.14 Counterparts.This Agreement may be executed in multiple counterparts,each of which shall be With a copy to: an original and all of which together shall constitute one agreement. Michael F.Dean The Parties have executed this Agreement as of the date signed by the Agency. General Counsel Northern California Power Agency Meyers Nave 555 Capitol Mall,Suite 1200 Sacramento,CA 95814 10.11 Professional Seal.Where applicable in the determination of the Agency,the first page of a NORTHERN CALIFORNIA POWER AGENCY crmOrbit,Inc. technical report,first page of design specifications,and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design Date Date preparation. 10.12 Intggration:Incorpgration.This Agreement,including all the exhibits attached hereto,represents the entire and integrated agreement between Agency and Consultant and supersedes all prior JAMES H.POPE,General Manager SETH GOLUB,Vice President negotiations,representations,or agreements,either written or oral.All exhibits attached hereto are incorporated by reference herein.In the event of any conflict between the provisions of any exhibit and this Agreement,the provisions of this Agreement shall govern. 10.13 Altemative Dispute Resolution.If any dispute arises between the Parties that cannot be settled Attest: after engaging in good faith negotiations,Agency and Consultant agree to resolve the dispute in accordance with the following: 10.13.1 Each party shall designate a senior management or executive level Assistant Secretary of the Commission representative to negotiate any dispute; 10.13.2 The representatives shall attempt,through good faith negotiations,to resolve the dispute by any means within their authority. Approved as to Form: 10.13.3 If the issue remains unresolved after fifteen(15)days of good faith negotiations,the Parties shall attempt to resolve the disagreement by negotiation between legal counsel.If the above process fails,the Parties shall General Counsel resolve any remaining disputes through mediation to expedite the resolution of the dispute. 10.13.4 The mediation process shall provide for the selection within fifteen (15)days by both Parties of a disinterested third person as mediator,shall be commenced within thirty(30)days and shall be concluded within fifteen(15)days from the commencement of the mediation. 10.13.5 The Parties shall equally bear the costs of any third party in any alternative dispute resolution process. Member Services Agreement between Page 37 of 62 Member Services Agreement between Page 38 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 CONSULTING SERVICES AGREEMENT EXHIBIT A Deliverable 1:Develop Project Plan SCOPE OF SERVICES Consultant shall conduct an initial planning meeting with the NCPA Project Manager and 1. Background representatives of the Contracting Members. During this session,Consultant will fill in a communications plan identifying key stakeholders,concerns,and communications approach. This consultant services agreement("CSA")between NCPA and crmOrbit("Consultant") includes Consultant shall provide an updated midlevel project plan based upon the example provided in the a licensing and maintenance agreement("Master Agreement")between the same two parties RFP response document. The project plan shall incorporate reasonable key payment milestones attached as Exhibit A-1.NCPA is also concurrently entering into a Member Services Agreement on and deliverable dates for each of the remaining thirteen(13)deliverables as mutually agreed upon behalf of seven(7)of its member agencies who will receive the energy efficiency database by NCPA and Consultant. services provided by Consultant("Contracting Members")and who will be permitted Users under the terms of the license. Deliverable 1 due date: This deliverable will be submitted for approval to NCPA not later than four (4)weeks from the Effective Date. This Exhibit A consists of this general description of the Scope of Services,NCPA's Request for Proposals for Demand Side Management Database dated July 25,2011("RFP"),and Consultant's Response to Request for Proposals("Response")both of which are incorporated herein by this Deliverable 2:Develop Energy Efficiency Measures reference(but are not attached)as well as the Master Agreement in Exhibit A-1. Each of the documents shall be read as a part of a whole,integrated Scope of Services. However,in the event Consultant will work with NCPA Project Manager and Contracting Member representatives to of any conflict,this Exhibit shall govern over the Master Agreement,the RFP and Response,and develop a variety of prescriptive energy efficiency measures,which permit the measurement or the Response shall govern over the RFP. calculation of the amount of energy being saved. NCPA shall prepare measures and deemed savings/incentive parameters in a spreadsheet template provided by Consultant. 2. Scope of Work in General If needed,Consultant will also configure up to five(5)formula-based prescriptive measure types,in During initial implementation,Consultant will configure up to twenty(20)energy efficiency incentive which users provide additional choices/inputs to generate calculated savings,and train NCPA's programs,some of which will be shared by the Contracting Members as specified below,and Project Manager to set up additional such measures as may be needed in the future. Consultant configure up to five(5)different businesstworkflow processes to be shared by the Contracting will also set up additional such measures as requested by NCPA on a time and materials basis. Members. Of the initial set of twenty(20)energy efficiency incentive programs,six(6)will be template Deliverable 3:Set Up General Program Parameters (generic)programs to be shared by the Contracting Members and the remaining fourteen(14)will be utility-specific programs with two(2)for each of the seven(7)Contracting Members(City of Consultant shall work with NCPA Project Manager and Contracting Member Authorized Alameda,City of Biggs,City of Healdsburg,City of Lodi,City of Lompoc,Plumas-Sierra REC,and Representatives to set up general program parameters for the initial Contracting Member energy Truckee Donner PUD). efficiency incentive programs that will be deployed. Consultant will train Contracting Member Authorized Representatives to configure additional programs and create templates for program types that can be accessed by all authorized users to Deliverable 4:Develop Program&Measure Requirements allow for rapid deployment of new programs with similar workflows. Consultant shall work with NCPA Project Manager and Contracting Member Authorized Consultant will license all programs and processes to NCPA under the terms of the Master Representatives to enter program-level and measure-level requirements and develop survey Agreement.Each Contracting Member's Authorized Representative,or other designated staff of questions to support the energy efficiency incentive programs of the Contracting Members. the Contracting Member,shall be a"User"under the terms of the Master Agreement entitled to utilize the programs and databases provided. Deliverable 5:Create Reports and Dashboards 3. The following provides a general list of deliverables to be provided: Member Services Agreement between Page 39 of 62 Member Services Agreement between Page 40 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 Consultant will work with NCPA Project Manager and Contracting Member Authorized As part of implementation of the Contracting Members'energy efficiency incentive programs, Representatives to create up to ten(10)reports and ten(10)dashboards for the Contracting Consultant shall develop a standard template for payment file export/import as described below. Members'energy efficiency incentive programs. Consultant will create five(5)initial reports and Individual Contracting Members shall use this format or may request that additional templates be five(5)initial dashboards,to be shared by the Contracting Members.Following completion of the developed on a time and materials basis by Consultant for those Contracting Members requesting initial reports and dashboards,Consultant will provide on-line training to Contracting Members' it,at the cost of those requesting Contracting Members. Authorized Representatives and to NCPA staff on how to create additional reports and dashboards. Upon completion of the on-line training, NCPA shall work with Consultant to • Incentive payments shall be processed through the Contracting Members'financial implement five(5)additional reports and five additional dashboards to be shared by the systems. Contracting Members. • Users may view a list of Project records(or proxy Work Order records)which are ready for payment,based on stage or other filter criteria. Users may assign a Batch number(text)to one or more of these records in the list to initiate the payment process and update the Deliverable 6:Create Communication Templates payment status. As a best practice,the batch number may contain the date when the batch was generated. A workflow rule may be used to automatically update the Stage Consultant will work with NCPA Project Manager and Contracting Member Authorized (status)or the associated Project or Work Order record. Representatives to create up to four(4)e-mail or mail-merge communication templates in Microsoft Users may print or export these records through a standard report which shall be created Word to be shared by the Contracting Members. These may be used,for example,to create for this purpose,and which may be exported as an Excel or CSV file. Typically,this customer commitment letters,application acceptance/decline letters and missing items letter. payment report will include the Project and/or Work Order unique identifier,the customer NCPA Project Manager shall complete on-line training provided by Consultant in how to create Account number,batch number,payment amount,Payee name and details,and paymentaddress. communication templates,and work with Consultant to implement two(2)of the above-mentioned • Payments will be made at a Project or Work Order level,and shall consolidate incentives communication templates,in order to facilitate NCPA self-sufficiency in such tasks. for the applicable retrofits. Allowed users may import data from a payment results file. This file will consist of record IDs for Deliverable 7:Customer Proposal Templates the associated project and/or Work Order,along with additional payment details(e.g.,payment ID, Consultant shall create one(1)example customer proposal template,for use by the Contracting check#,check date,amount)to substantiate that payment has been made. A workflow rule may set up to update the Stage(status)of the associated Project or Work Order records(e.g., Members in dealing with their utility customers. Additional customer proposal templates maybe "Payment Sent"). developed on a time and materials basis by Consultant upon request by a particular Contracting Member. If additional customer proposal templates are developed,only those Contracting Members who agree to share the costs will be provided the templates. Deliverable 10:Address User Profiles and Security Issues Deliverable 8:Develop Customer Data Import/Update Template Consultant will work with NCPA and Contracting Members to identify user profiles,territories and roles(as necessary)and permissions to meet security requirements,and shall configure the As part of implementation of the Contracting Members'energy efficiency incentive programs, energyOrbitlm solution to reflect this design. In particular,Consultant shall establish a Consultant shall develop a standard template,for use by all Contracting Members,for customer Territory/Role structure to ensure that Contracting Members can see their own information(but not those of other Contracting Members),and to allow NCPA authorized individuals to access data import and update. Consultant shall implement up to ten(10)custom fields(as directed by consolidated information from all Contracting Members. NCPA)to be shared by the Contracting Members to support Contracting Member needs,and shall also develop up to six(6)page layouts for the Contact and Account objects. To facilitate data entry As part of administrator training referenced above,Consultant shall introduce NCPA's system efficiency. Consultant shall enable tracking of multiple addresses per customer. administrator to the fundamentals of User Profile administration and system administrators are encouraged to complete the available on-line tutorials on this topic provided by Salesforce.com. Deliverable 9:Payment review and export NCPA's system administrator,and other users with a System Administrator Profile,may control user IDs,activate/inactivate users,and reset user passwords. Users may also reset their own passwords after answering security questions,and a new one-time password will be sent to their Member Services Agreement between Page 41 of 62 Member Services Agreement between Page 42 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 specified user email address. NCPA may specify password strength settings,and password • Two(2)hour webinar Training for each Contracting Member as part of the program expiration policies. Each participating Member shall maintain separate and secure program pilot deployment. information within the database. Contracting Members will not have access to each others data. Approximately six(6)hours of formal system administrator trainings for NCPA technical personnel,covering key topics of interest,including custom object structure, Deliverable 11:Installation and Deployment customization,reporting,profiles and security or similar matters. Consultant shall perform an Initial Installation of the energyOrbit"m solution,following establishment Consultant will prepare training materials,as well as a mid-level"cookbook"(estimated to consist of NCPA's Force.com accounts. License fees for use of the energyOrbit",solution shall of approximately thirty(30)pages),to describe key activities for setting up a program,starting a commence following this Initial Installation. project,entering retrofits/measures,and documenting key workflow and approval processes. Consultant shall develop and test additions and extensions to the core energyOrbit"m solution in a Consultant will invite NCPA Project Manager to watch(via web meetings)or participate in certain separate development and test environment. Throughout the Project,Consultant may deploy this configuration activities to provide on-the-job training in use and maintenance of the energyOrbit"M new functionality to the NCPA production environment. Consultant shall endeavor to provide 24- solution and provide training sufficient to permit NCPA to then provide supporting training of hour advance notice of these updates,which shall typically be scheduled for Fridays. Consultant Contracting Member personnel. shall notify NCPA Project Manager of any such updates,including where practical,a short summary of changes. However,in some instances,emergency maintenance may require Consultant will prepare a set of frequently asked questions and solution for the Tier 1 support desk, installation with less notice. and provide an additional two(2)hours of remote help desk training in basic support. Deliverable 12:Develop Custom Functionality Deliverable 14:Ongoing License and Maintenance Fees Consultant shall develop Energy and Environmental Economics(E3)compliance reporting, consistent with model provided in RFP. This may include custom-programming,and may not be Consultant agrees to provide technical support as part of the license and maintenance fees. The modifiable without assistance of Consultant in the future. primary purpose of this deliverable is to address problems,potential"bugs"and advanced capability questions related to energyOrbitTM'. To that end,the following level of support will be Consultant will develop water program tracking fields,supporting programs for Contracting Members provided: that have water savings,based on specifications and guidance from the City of Roseville,if available. This effort will follow the same structure as other programs for energy savings,and shall be Best efforts will be made to respond to specific requests within one(1)business day, implemented by adding additional fields to track water quantities saved as part of measure,work including an estimate for problem resolution. It is recognized that some items may require order and project totals. more than one business day to resolve. • Ability for Contracting Members to submit support requests electronically twenty-four(24) This deliverable will be provided at no additional cost,but may follow deployment of other programs hours per day,seven(7)days per week,and speak with live staff during standard business for the City of Roseville as a new phase of work. hours(9am-6pm Central Time,excluding weekend and holidays). Contracting Member inquiries will be initially reviewed by NCPA which will provide Tier 1 support. NCPA will prioritize Contracting Member inquiries and refer them to Consultant for Tier 2 support,in Deliverable 73:Provide Training NCPA's discretion and subject to the limits noted below. • General product upgrades,those general enhancements to the energyOrbit",system Consultant will prepare and deliver two 2-hour"train-the-trainer"sessions to NCPA staff which may which are offered at no additional cost to customers,will be provided to NCPA and the be delivered via web,as well as functional training on modules during all stages of the project. Contracting Members during the term of this Agreement. It is understood that some new functions may require additional configuration in order to take advantage of the Consultant will provide an onsite group training with all Contracting Member Authorized capabilities,which configuration shall be provided by Consultant. Representatives,and additionally provide the following: Up to five(5)priority bug fixes per month—where energyOrbitTm fails to operate according •Follow up webinar-based two(2)hour refresher training with individual Contracting to agreed upon specifications in a way which interferes with the ability of a Contracting Member representatives. Member to enter and process incentives. Member Services Agreement between Page 43 of 62 Member Services Agreement between Page 44 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 • Up to forty(40)technical support requests during the first thirty(30)days that the product CONSULTING SERVICES AGREEMENT is operational. EXHIBIT B Up to ten(10)additional technical support requests incidents per month after the first COMPENSATION SCHEDULE AND HOURLY FEES month,to provide Contracting Members additional help or support(for example,creating Compensation for all tasks,including hourly fees and expenses,amount shall NOT TO EXCEED FOUR HUNDRED a new program workflow,or guidance to create a special type of report). THIRTY-EIGHT THOUSAND EIGHT HUNDRED SEVENTY-ONE DOLLARS AND SIXTY-THREE CENTS • Monthly report summaries of case activities,along with a summary of the resolution will be ($438,871.63).The hourly rates and or compensation break down and an estimated amount of expenses is as follows: provided by Consultant to NCPA each month during the term of the Agreement,by the tenth(10th)day of the following month. One-time Annual Implementation Recurring Item Costs Costs Comments Consultina and implementation $83145.27 Fixed fee energyOrbitTM license, $69,045.27 Please see below for details,up Other Considerations su orl/maintenance fees to 45 users Customer Web Application Portal $2,100 Non-licensed users can enter The following assumptions will be considered based on the scope of the project and deliverables applications on line.Up to 7,000 identified above. Any changes to these assumptions may result in a scope adjustment to fees applications per year,not to and/or implementation timeline. exceed 7,000 active to ins.Totals $83,145.27 $71,145.27 • NCPA Project Manager will coordinate input from Contracting Members and serve as an Pricing Notes: authorized approver for deliverables and decisions related to system setup and Additional consulting beyond the scope of this agreement provided specifically to NCPA configuration. ' member utilities will be provided at needed for in blocks of 30 hours at a$100 per hour, • NCPA will be responsible for providing training to Contracting Members beyond the initial under a separate agreement between Member and Contractor. deployment identified above. • License Fees shall commerce upon delivery by Contractor of the included deliverables for • NCPA and Contracting Members will be responsible for preparing import data according to the NCPA initial template programs, templates provided by Consultant,and will be responsible for the quality of such provided • Any incremental time and materials charges for design of additional scope items shall be information. • Consultant will not be importing historic project data as part of this scope of work. billed within 10 days of the end of the month in which the time was incurred,and payment Individual utilities may arrange to import historic data under separate arrangement. shall be due and payable within 30 days of receipt of invoice. • NCPA Project Manager will provide content for efficiency measures. Consultant will NCPA shall reimburse Contractor for actual,reasonable travel-related expenses for travel provide a template for preparing the initial list of measures,which will be imported into approved in advance by NCPA(at coach rates and IRS mileage reimbursement rates),as energy0rbit well as approved third-party software expenses as might be required. All reimbursement Consultant will import Contracting Member specific data extracted from current tracking shall be due and payable within 15 days of submission of an itemized expense report with • spreadsheets and systems to populate the templates designed in conjunction with attached receipts. NCPA,s Project Manager may approve,in writing,additional travel Consultant's work under this agreement. expenses beyond the"not to exceed"amount in an amount not to exceed fifteen thousand • energyOrbitlm will only be used to administer and support programs for NCPA and ($15,000)dollars." • NCPA shall not be responsible for Contractor travel to and between Contractor offices, Contracting Members.It may not be licensed or operated as a service bureau for other office space,communications and incidental expenses of Contractor including telephone, entities,including affiliates of either NCPA or Contracting Members. facsimile,and photocopying charges. • Payments shall be due at the times and in the amounts shown on Table 1 which is END OF EXHIBIT A attached to this Exhibit. NOTE:As a public agency,NCPA shall not reimburse Consultant for costs in excess of those permitted by the Internal Revenue Service. Member Services Agreement between Page 45 of 62 Member Services Agreement between Page 46 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 Table 1 CONSULTING SERVICES AGREEMENT Payment Schedule EXHIBIT A-1 crmOrbit LICENSING MASTER AGREEMENT AND TERMS OF USE Table 1. Payable/Due date Category Amount Description THIS MASTER AGREEMENT AND TERMS OF USE is Exhibit A-1 to the Consultant Services Payment#1: Professional $29,943.58 Project Implementation Agreement between Northern California Power Agency(hereinafter called"CLIENT", Project commencement Services "Customer")and crmOrbit,Inc.("crmOrbit")a California corporation,having an office at 2693 License fees for development(Implementation Fee—30%) energyOrbit purposes Blucher Valley Road,Sebastopol,CA 94572,collectively"the Parties". � (Initial License Fee) licenses/hosting These energyOrbit"EO"Terms of Use("Terms of Use")govern the provision of the Date:30 days after contract begins energyOrbit Application Service by crmOrbit to CLIENT.These Terms of Use,Statements of Payment#2: Professional $16,629.05 Project Implementation Work("SOW")signed by the Parties and any policies or other documents expressly (20%of implementation) Services (Configuration of NCPA pilot incorporated by reference herein or therein are collectively referred to as the"Agreement".The Date:60 days after contract begins program) Agreement shall be effective as of the date set forth below the Customer signature(the Payment#3: Professional $16,629.05 Project Implementation "Effective Date"). (20%of implementation) Services Delivery of all functional enhancements If Customer signs and returns the Agreement and/or SOW but does not complete the date of Date:90 days after contract begins Payment#4: Professional $16,629.05 Project Implementation signature,crmOrbit may fill in the date of signature with the date it receives the signed SOW. (20%of implementation) Services Deployment of seven member 1. Definitions. utility programs Date:120 days after contract begins Payment#5: Professional $8,314.53 Final Sign off-training complete, o "EO Service"means the application referred to as energyOrbit which has been (10%of implementation) Services etc developed by crmOrbit and is available to operate in conjunction with the Salesforce.com0(SFDC)CRM and/or Force.com®Platform Service as a stand- Final Signoff alone product.Both editions are hosted by SFDC.The EO Service also includes any EO Service documentation and any other updates,or upgrades to such EO Date: No later than 7/30/2011,or 30 Service which may be provided by crmOrbit from time to time in connection with days following completion of deliverables,whichever is sooner. this Service. First Year License Fees Beginning energyOrbit licenses $73,000 Remaining license fees for first 7/1/2012 hosting to 45 users o "Consultant"means an individual or entity providing services or other assistance to / crmOrbit or CLIENT,as applicable. Annual License Fees Beginning $71,145.27 Quarterly payments,provided to 7/1/2013 Contractor each September 30, o "US"means crmOrbit. December 31,March 31,and June 30. o "crmOrbit Content"means the audio,video and visual information,documents, Adiustments to Payment Schedule if Additional NCPA Member Utilities Join the Project software,products and services contained in,or made available to CLIENT in the • One time Implementation fee-$20,000 course of using the EO Service. • Per user fees=$500/user/year.$750/admin user/year o "SFDC"means Salesforce.com,Inc.,the third party provider of application and • License fees=2%of DSM and water savings program incentive budget platform services hosting the EO service in conjunction with the SFDC Service. o "Force.com©platform"means the infrastructure provided by Salesforce.com including but not limited to database,user interface,security controls.For the Member Services Agreement between Page 47 of 62 Member Services Agreement between Page 48 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 purpose of definition of the term,"Force.com",Force.com is synonymous to SFDC Services. 2.3.1 Unless otherwise specified in an Addendum or Statement of Work,crmOrbit will provide Tier 2 technical support with an expected 1 business day o "SFDC Service"means the application or platform service being provided by response for contracts involving payment of a Licensing Fee. Technical SFDC with which the EO Service interoperates. support requests will be tracked by a formal tracking mechanism(based on Salesforce or other online tracking system). CLIENT shall provide Tier o "Start Date"means the date EO Services fees commence for the applicable 1 support to its users and Clients. organization as indicated in Addendum(s)that are executed in counterparts which, taken together,shall form one legal instrument of this Agreement. 2.4 Upon support request from CLIENT,crmOrbit will make an initial determination in good faith as to whether the issue is with the EO Service or the SFDC Service.If the issue is o "User"means each CLIENT employee(s)or Consultant(s)who are(i)authorized to with the SFDC Service,CLIENT agrees to contact SFDC directly for support for the use the EO Service and have been supplied with Credentials by CLIENT(or by SFDC Service. crmOrbit at CLIENT's request). 2.5 Upgrades.crmOrbit shall from time to time in crmOrbit's discretion provide upgrades to o "Additional Users"means additional users that are added to the pool of existing the EO Services at no additional charge to CLIENT. These upgrades may require SFDC licensees subsequent to commencement of this Agreement. additional professional services to take advantage of certain new functionality,and h computing" such professional services are not included in the upgrade. As a"cloud or o "Affiliated Organizations"or"Affiliates"means independent contractors,Trade "software-as-a-service"solution,crmOrbit may centrally implement certain patches and Allies,Energy Services Companies(ESCOs),energy consultants,government bug fixes on behalf of its customers. agencies and regulatory regimes with whom CLIENT conducts business and has a need to share information tracked in the Service. 2.6 CLIENT may contact crmOrbit to purchase training for the EO Service,which shall be specified in an applicable Statement of Work. o "Client"means a utility or other agency that engages in a contractual relationship with CLIENT,Inc.for the administration,implementation and/or delivery of energy 2.7 Subcontracting.crmOrbit retains the right to subcontract any or all of the EO Service to efficiency program services. be performed under this Agreement to a qualified subcontractor of crmOrbit's choosing.In such event,crmOrbit shall remain obligated to CLIENT for the work 2. Service Provided. subcontracted.crmOrbit shall ensure that such subcontractors shall be bound by confidentiality agreements substantially similar to those signed by crmOrbit on behalf 2.1 License. crmOrbit grants CLIENT a license,allowing a limited number of named Users of CLIENT. crmOrbit agrees to notify CLIENT if and when subcontractors are to be to use,administer and customize the EO Service for the sole purpose of administering, used.CLIENT reserves the right to approve the use of specific subcontractors if there managing and tracking energy efficiency and conservation programs on behalf of its is a perceived conflict of interest or specific concern about the specific subcontractor Clients according to terms specified in an attached Exhibit or Statement of Work to this selected by crmOrbit. Agreement. Without limiting the foregoing,CLIENT and its affiliates may not use the EO services to administer,manage and/or track other clients or energy efficiency Licensor shall remain responsible for obligations,services and functions performed by programs except as provided for in a related SOW or Addendum to this Agreement. subcontractors to the same extent as if such obligations,services and functions were performed by Licensor's employees and for purposes of this Agreement such work 2.2 Deployment.crmOrbit may provide professional services related to deployment of shall be deemed work performed by Licensor. Licensor shall be CLIENT's sole point energyOrbit as specified in an applicable Addendum of Statement of Work to this of contact regarding the Services,including with respect to payment. Agreement. 2.3 Technical Support.If support is required by CLIENT,crmOrbit will provide support for 2.8 Escrow of Source Code. the EO Service during the Term via the crmOrbit Support Services in accordance with Immediately following the Acceptance of the initial and subsequently delivered terms specified in applicable SOW or Addendum or Service Level Agreement(SLA) Software,Licensor,at CLIENT's expense,will provide a copy of the Source Code for between crmOrbit and CLIENT. such initial and subsequently delivered Software to a recognized third-party escrow Member Services Agreement between Page 49 of 62 Member Services Agreement between Page 50 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 agent under a duly executed escrow agreement (the "Escrow Agreement'). or not CLIENT is actively using the EO Service except as otherwise provided in a Throughout the term of the License,Licensor shall assure that such escrowed Source Statement of Work or in Section 9—Term and Termination. A suspension of service Code reflects the most current version of the Software licensed to CLIENT. Under the for overdue payment will not constitute a termination of the Agreement nor will it terms of the Escrow Agreement,CLIENT may itself or have designated third-parties relieve CLIENT of any of its obligations or liabilities under the Agreement.CLIENT will audit the escrowed Source Code for compliance with the terms of this Agreement and continue to be charged EO Service fees during any period of suspension. the Escrow Agreement. 4.4 Payment from CLIENT is due within thirty(30)days from the date of invoice,unless 2.9 Use of Source Code. stated otherwise in related Addenda or Scope of Work documents.CLIENT may be If Licensor fails to provide support for the Software in accordance with any charged a late fee of 1.5%per month(or the maximum rate allowed by applicable law maintenance agreement between the Parties due to insolvency,abandonment of if it is less)on any undisputed amount not paid when due.In addition,in the event that licensing or supporting the Software as a line of business,or otherwise,(a)CLIENT CLIENT is delinquent in the payment of any amounts due to crmOrbit,crmOrbit may may access and use the Software's Source Code,applicable compilers,and other suspend access to the EO Service within 10 business days of delinquency,without information and tools necessary to modify,upgrade,improve,or create derivative advance written notice to CLIENT. works from,the Source Code,either directly from Licensor or through the third-party escrow agent,as necessary for CLIENT to make continued use of the Software in its 4.5 The fees set forth in the SOW and/or Addendum(s)do not include taxes unless stated business,which access and use will otherwise be governed by the terms of this otherwise.Unless CLIENT provides crmOrbit with a valid tax exempt certificate on or Agreement and by the Escrow Agreement,and(b)the License will be deemed to have before the Effective Date of this the Agreement,CLIENT will pay,and indemnify and been automatically amended to include the right to modify,and to authorize a third- hold crmOrbit harmless for,all applicable sales,use,VAT,excise,import,export, party to modify on CLIENT's behalf,the Source Code as provided herein. CLIENT's property,withholding or similar taxes or duties in connection with the provision of the use of the Source Code under the terms of this Section 2.9 shall not constitute a EO Service to CLIENT by crmOrbit(including any interest or penalties thereon termination of this Agreement. resulting from CLIENT's failure to pay such taxes or other charges on a timely basis). CLIENT will notify crmOrbit in writing in the event CLIENT experiences a change in its 3. Order Process.The initial order for the EO Service is set forth in the initial SOW and tax exempt status during the Term. or Addendums(s)which references these Terms of Use.Orders for additional licenses will be made by mutual execution of an additional SOW and/or Addendum(s)and any 4.6 CLIENT will pay the License Fees due under this Agreement and under a formula such additional license will be provided access to the EO Service in accordance with specified in an applicable SOW or Addendum. Applicable fees shall be due and terms contained in this Agreement.Any terms and conditions of any purchase orders payable within 30 days from the beginning of the term in which the licenses will be or acknowledgements that are inconsistent with or in addition to the terms and used unless otherwise set forth in the applicable SOW or Addendum. CLIENT shall conditions of this Agreement and an executed SOW or Addendum(s)will not apply. send a report documenting the Users who will access the system along with payment. crmOrbit shall have a right to audit all relevant records related to computation of 4. Fees and Payment Terms. license fees due,at a reasonable agreed-to time,at its own expense,once per calendar year. Should the results of such audit indicate that crmOrbit is due additional 4.1 CLIENT will pay crmOrbit the amounts set forth in Exhibit B of the consultant services fees in excess of five percent(5%)of the amounts indicated by CLIENT reports, agreement between CLIENT and crmOrbit for the EO Service or any other service CLIENT shall reimburse crmOrbit for the additional amount due along with the cost of specified.All payments for EO Services will be due as shown in Exhibit B of the the audit and a service charge of four percent(4%)of any additional amounts due. consultant services agreement. 5. CLIENT Obligations. 4.2 Added licenses will be subject to the following:(i)added licenses will be coterminous with the preexisting Term,(ii)or Term as specified in an Addendum to this Agreement. 5.1 User Administration.The EO Service will be password-protected and only Users who (iii)crmOrbit reserves the right to increase the price upon renewal,subject to have properly registered and received a login ID and password("Credentials")will be negotiation by parties. able to access the EO Service.CLIENT represents and warrants that each User that registers under CLIENT's account is,and during the Term will be an authorized agent 4.3 All payment obligations are non-cancelable and all amounts paid are nonrefundable. of CLIENT for purposes of this Agreement. CLIENT will be solely responsible for CLIENT is responsible for paying for all licensing ordered for the entire Term,whether administering and monitoring the confidentiality and use of the Credentials.Upon the Member Services Agreement between Page 51 of 62 Member Services Agreement between Page 52 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 termination of employment of any User and or access granted to affiliated the EO Service to CLIENT.CLIENT,not crmOrbit,shall have sole responsibility for the organization,CLIENT will immediately terminate access of that individual to the EO accuracy,quality,integrity,legality,reliability,appropriateness,and intellectual Service.CLIENT shall:(i)notify crmOrbit promptly of any unauthorized use of any property ownership or right to use of all CLIENT Data,and crmOrbit shall not be Credentials or any other suspected violation of this Agreement and(ii)not share IDs responsible or liable for the deletion,correction,destruction,damage,loss or failure to and passwords between two or more users and(iii)not impersonate another SFDC store any CLIENT Data. Service user or provide false identity information to gain access to or use the EO Service.This Agreement is not a sale and does not convey any rights of ownership in 6.2 crmOrbit Ownership.crmOrbit will retain all right,title and interest in and to all or related to the EO Service,the SFDC Service or the intellectual property rights proprietary rights with respect to the EO Service together with any and all crmOrbit owned by crmOrbit or SFDC.The salesforce.com name,the salesforce.com logo,and Content and other technology that enables the provision of the EO Service,any the product names associated with the Service are trademarks of salesforce.com or training materials,product documentation,whitepapers,or deliverables provided by third parties,and no right or license is granted to use them. crmOrbit under the Agreement,and any suggestions,ideas,enhancement requests, feedback,recommendations for modifications or improvements to the EO Service 5.2 Compliance with Laws.CLIENT is responsible for all activity occurring under CLIENT's provided by CLIENT.All rights not expressly granted to CLIENT hereunder or as part User accounts and shall abide by all applicable local,state,national and foreign laws, of an applicable addendum or statement of work are reserved by crmOrbit and its treaties and regulations in connection with the use of the EO Service,including those licensors. related to data privacy,international communications and the transmission of technical or personal data. 6.3 Confidential Information."Confidential Information"means all information disclosed by crmOrbit to CLIENT,before or after the Effective Date,and generally not publicly 5.3 Prohibited Uses.CLIENT may not modify,rent,sublease,sublicense,assign,use as a known.Confidential Information of crmOrbit includes,without limitation,the EO service bureau,copy,lend,adapt,translate,sell,distribute,derive works from, Service,Credentials,materials provided by crmOrbit,and any and all product decompile or reverse engineer the EO Service or any crmOrbit intellectual property, documentation,whitepapers,product guides,data sheets and training materials.The except as explicitly permitted hereunder.Unless otherwise expressly set forth in an Agreement,including the terms in the SOW,are Confidential Information.Confidential SOW and/or addendums(s),the EO Service is provided solely for the benefit of Information does not include information which CLIENT can document:(i)was in the CLIENT,and not,by implication or otherwise,to any parent, subsidiary or affiliate of possession of or known by it without an obligation of confidentiality prior to receipt from CLIENT.CLIENT may not permit access to the EO Service to a competitor of crmOrbit,(ii)is or becomes general public knowledge through no fault or acts of crmOrbit,except with crmOrbit's prior written consent.In addition,CLIENT may not CLIENT;(iii)is or becomes lawfully available to CLIENT from a third party without an access the EO Service for purposes of monitoring its availability,performance or obligation of confidentiality;or(iv)is independently developed by CLIENT without use functionality,or for any other benchmarking or competitive purposes.CLIENT may use of any Confidential Information.CLIENT will only use the Confidential Information to the EO Service only for CLIENT's business purposes.CLIENT and pre-authorized exercise its rights or carry out its obligations under the Agreement and will protect the Users from organizations affiliated with the CLIENT shall not:(i)store infringing, Confidential Information by using the same degree of care as it uses to safeguard its obscene,threatening,libelous,or otherwise unlawful or tortious material,including own confidential or proprietary information of a like nature from unauthorized use, material in violation of third party privacy rights;(ii)send or store material containing disclosure,or dissemination,but no less than a reasonable degree of care.CLIENT software viruses,worms,Trojan horses or other harmful computer code,files,scripts, will restrict access to Confidential Information to only its employees or Consultants or agents or programs;(iii)interfere with or disrupt the integrity or performance of the affiliated organizations who require such access in the course of their assigned duties Service or the data contained therein;or(iv)attempt to gain unauthorized access to and responsibilities and who have been informed of CLIENT's obligations of the EO Service or its related systems or networks. confidence and have agreed in writing to preserve the confidentiality of such information under terms and conditions no less restrictive than those set forth herein, 6. Ownership and Confidential Information. provided that in the case of CLIENT,CLIENT may not permit a Consultant which is a competitor of crmOrbit to access Confidential Information of crmOrbit without the 6.1 CLIENT Ownership.As between CLIENT and crmOrbit,CLIENT will retain all right, express written approval of crmOrbit except as otherwise provided for in an executed title and interest in and to any data,information or materials provided by CLIENT as Statement of Work or Exhibit to this agreement.In the event that any Confidential well as all information processed by the EO Service regarding individual Users Information is required to be disclosed pursuant to any law(including the California ("CLIENT Data").CLIENT grants to crmOrbit a non-exclusive license to use,copy, Public Records Act),code or regulation,if permitted by law,CLIENT will give crmOrbit store,modify and display the CLIENT Data solely to the extent necessary to provide Member Services Agreement between Page 53 of 62 Member Services Agreement between Page 54 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 immediate notice thereof and will use its commercially reasonable efforts to cooperate than 3.5%and shall be invoiced on the same schedule as in effect for the billing period with crmOrbit if crmOrbit seeks a protective order with respect thereto. immediately prior to the expiration of the Initial Term.This agreement shall automatically renew with same terms unless terminated by one of the parties.CLIENT 7. Warranty. shall solicit renewal terms and pricing. Only an executed copy of CLIENT's Purchase Order and mutually agreed endorsed agreements constitute renewal of this 7.1 Exclusive Warranty,crmOrbit warrants that the EO Service will perform in all material agreement. crmOrbit may terminate the Agreement by written notice if CLIENT respects the functions described in the then current product documentation for the EO commits a material breach of the Agreement,which breach is not cured within forty- Service.If the EO Service fails to operate as warranted in this Section 7.1 and CLIENT five(45)days of written notice thereof.In the event of a breach by crmOrbit of its notifies crmOrbit in writing of the nature of the non-conformance("Notice"),crmOrbit obligations hereunder which breach is not cured within forty five(45)days of written will make commercially reasonable efforts to promptly repair or replace the notice thereof,CLIENT may terminate that portion of the Agreement applicable to the nonconforming EO Service without charge.If,after a reasonable opportunity to cure of EO Service or other service by written notice to crmOrbit.Upon termination of the no less than 45 days,crmOrbit does not remedy the non-conformance,CLIENT may Agreement or termination of the EO Service or other crmOrbit services,as the case no later than ninety(90)days after giving the Notice terminate the Agreement and may be,crmOrbit shall immediately cease providing any such EO Service or other receive a refund of the prepaid EO Service fees for the period following the date of services. Notice. 9.1 License Cancellation for Change in Business Conditions. Notwithstanding Section 4.3, 7.2 Warranty Disclaimer.Except for the warranties expressly described in these Terms of CLIENT may cancel a License subscription associated with a particular Statement of Use,crmOrbit makes no other warranties with respect to the EO Service or other Work upon 30 days written notice to crmOrbit in the event that: services provided by crmOrbit,express,implied or statutory,and disclaims any implied warranties of merchantability,fitness for a particular purpose or any warranty arising 9.1.1 Client provides written notice that the energyOrbit solution is unable to support from course of dealing,usage or trade practice.crmOrbit does not warrant that the EO regulatory reporting requirements,provides details on what is needed to support Service and the CLIENT Data stored through the use of the EO Services are not changed regulatory reporting requirements,and crmOrbit is unable to make susceptible to intrusion,attack or computer virus infection. changes to conform to new requirements within 45 days of notice. 8. Limitation of Liability. 9.1.2 License cancellation under this section is subject to the following: Except for damages related to negligent breach of Confidentiality,neither Party's aggregate liability under this Agreement for any claim arising under or relating the 9.1.2.1 All license fees and payment obligations due for the first two(2)years of the Agreement,the EO Application Services or any other services provided by crmOrbit contract shall be due and payable according to the terms of the applicable SOW, under any theory of liability including contract,strict liability,indemnity,tort(including even if cancellation is prior to this date. negligence)or otherwise,will not exceed the fees due to crmOrbit up until the date of termination. In no circumstances will either party be liable for any special,indirect, 9.1.2.2 Upon License cancellation under this section,Client agrees to pay a one-time cost of cover,incidental,exemplary,punitive,or consequential damages,such as,but penalty equal to 35%of the annual total license and user fees,as well as any fees not limited to,loss of revenues. accrued to date based upon the contract and associated Statements of Work. CLIENT acknowledges that CLIENT Data will be transmitted outside of the EO Service Effective Cancellation Date will be upon receipt of these fees. and SFDC's system and to that extent;neither SFDC nor crmOrbit are responsible for 9.1.2.3 Except as noted in Sections 9.1.4.1 and 9.4.1.2 above,upon Effective the privacy,security or integrity of the CLIENT Data.The EO Services is subject to any Cancellation Date,license fees for the Cancelled SOW shall cease to accrue,and limitations,delays,and other problems with the SFDC Service and those inherent in future payment obligations for this SOW shall be cancelled. the use of the Internet and electronic communications.crmOrbit is not responsible for any delays,delivery failures,or other damage resulting from the foregoing. 9.1.2.4 crmOrbit shall be relieved of any obligations for support and maintenance of energyOrbit with respect to cancelled licenses as of the Effective Cancellation 9. Term and Termination.The initial term of the Agreement is the period as specified in Date. Addendum(s)attached to this Agreement.Subject to any applicable volume discounts, the EO Service Fees for any Renewal Term may be annually increased no greater Member Services Agreement between Page 55 of 62 Member Services Agreement between Page 56 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 9.1.2.5 CLIENT may export data from the energyOrbit solution using standard report representations,whether oral or written.The Agreement may not be modified or features and a weekly full data export feature which is part of the Force.com amended except in writing signed by a duly authorized representative of each party.If platform. Once cancellation fees are received,energyOrbit will provide up to 40 for any reason a court of competent jurisdiction finds any provision of this Agreement hours of assistance to transfer data out of the energyOrbit environment. CLIENT invalid or unenforceable,that provision of the Agreement will be enforced to the may engage crmOrbit on a time and materials or fixed fee basis to assist with maximum extent permissible and the other provisions of this Agreement will remain in additional data migration to support a system transition through execution of a full force and effect.The failure of either party to enforce at any time any of the Statement of Work or Change Order to this Agreement. provisions of this Agreement will in no way be construed to be a present or future waiver of such provisions,nor in any way affect the right of either party to enforce each 9.1.2.6 Other than relief of obligations as provided in this section,surviving provisions of such provision thereafter.The express waiver by either party of any provision of this this Agreement and non-cancelled Statements of Work shall remain in force. Agreement will not constitute a waiver of any future obligation to comply with such provision.The Agreement will be construed and governed in accordance with the laws 10.Publicity. of the state of California,without reference to the conflict of laws provisions of any jurisdiction.Unless otherwise elected by crmOrbit in writing for a particular instance crmOrbit may identify CLIENT as a customer of crmOrbit.Each party may issue a (which crmOrbit may do at its option),the sole jurisdiction and venue for actions press release announcing the relationship formed by the Agreement,subject to the related to the subject matter of this Agreement will be in the County of Placer, prior approval of the other party,not to be unreasonably withheld or delayed. California. 11.Exceptions. 14.Venue. The state and federal courts located in or covering Placer County in California shall have exclusive jurisdiction-to adjudicate any dispute arising out of or relating to 11.1 EO Service Exclusions.Notwithstanding anything to the contrary in this Agreement, this Agreement. Each party hereby consents to the jurisdiction of such courts and crmOrbit will have no liability under this Agreement,with respect to:(i)customizations waives any right it may otherwise have to challenge the appropriateness of such of the SFDC and/or EO Service by CLIENT,its Users or Consultants,(ii)use of the EO forums,whether on the basis of the inconvenient forum doctrine or otherwise. Services in violation of this Agreement or other than in accordance with the published user documentation;(iii)failures which are caused by other software or hardware 15.Arbitration. Any dispute arising out of or relating to this Agreement other than a products including the SFDC Services. dispute requiring urgent relief shall be resolved solely by final and binding arbitration as follows. Unless the parties otherwise agree in writing,the arbitration shall be 11.2 SFDC Service Changes.In addition,in the event SFDC(i)alters the SFDC Service conducted in Placer County California before a single arbitrator. The arbitrator shall in such a way as to materially adversely impact the operation of the EO Service,or(ii) have relevant knowledge and/or experience in Intemet-based online services and shall no longer agrees to host the EO Service under the same terms and conditions as are be jointly selected and mutually approved by the parties or,if the parties are unable to currently in place,then crmOrbit may in its sole discretion restore the operation of the agree,shall be appointed by the American Arbitration Association("AAA"). The EO Service in a reasonable period of time or cease offering the EO Service.In the arbitration shall be conducted in accordance with the AAA's then current commercial latter event,crmOrbit will refund the applicable prepaid EO Service fees for the period arbitration rules. The parties initially shall share equally the fees and expenses of the following the date the EO Service ceases to be interoperable with the SFDC Service or arbitration. However,the arbitrator may award the prevailing party(if applicable and the EO Service ceases to be hosted by SFDC,as applicable.The remedies set forth in as determined by the arbitrator)all such fees and expenses(including without this Section are the sole remedies for a failure to provide the EO Service due to the limitation reasonable attorneys'fees)and the arbitrator should award such fees and foregoing reasons,and crmOrbit shall have no other obligation or liability with respect expenses if he or she determines that the party acted unreasonably or other than in thereto. good faith. Any arbitration decision so rendered shall be final and binding,and 12.Governing Law. This Agreement shall be governed exclusively by,and construed judgment thereon maybe entered in any court of competent jurisdiction. exclusively in accordance with,the laws of the United States and the State of 16.Notices. Both parties consent to the jurisdiction of such courts with respect to any California,without regard to its conflict of laws provisions. such actions and agree that process may be served in the manner provided herein for giving of notices or otherwise as allowed by California law.If any action is brought by 13.Miscellaneous. The Agreement constitutes the entire agreement between the parties either party to the Agreement against the other regarding the subject matter hereof, relating to the subject matter hereof and supersedes all previous agreements or the substantially prevailing party will be entitled to recover reasonable attorney fees Member Services Agreement between Page 57 of 62 Member Services Agreement between Page 58 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 and reasonable expenses of litigation.Notices under the Agreement shall be in writing, signed and provided to the contact and address indicated in the Agreement provided, that a party may change such contact or address by written notice to the other party. Notice will be considered effective on the earlier of actual receipt or:(a)one(1)day after posting when sent via an express commercial courier;or(b)five(5)days after posting when sent via certified mail,return receipt requested.Notice will be sent to the address for each party set forth on the first page of this Agreement,or at such other address as will be given by either party to the other in writing.Notices to crmOrbit will be addressed to the attention of:CEO.Failure to perform hereunder shall be excused to the extent that performance is rendered impossible by act of war,terrorism,strike, fire,flood,governmental acts or orders or restrictions or any other reason where failure to perform is beyond the control and not caused by the negligence of the non- performing party.This Agreement(including SOWs,and Addendums)may be executed in counterparts which,taken together,shall form one legal instrument.Any executed copy of the Agreement made by reliable means(e.g.,photocopy,scan,or facsimile)is considered an original. END OF EXHIBIT A-1 I Member Services Agreement between Page 59 of 62 Member Services Agreement between Page 60 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 EXHIBIT B EXHIBIT C PERCENTAGE SHARE(PARTICIPATION PERCENTAGES) NCPA SUMMARIES OF LIABILITY INSURANCE Contracting Members are responsible for paying the following share of all invoices provided to See the attached Summaries of the following insurance coverage: NCPA by crmOrbit,under this Agreement: Share of 1. Workers'Compensation&Employer's Liability Implementation Share of Annual Costs Licensing Costs 2. Automobile Liability&Physical Damage Organization Percent Percent Contracting Member 3. Excess Liability Alameda 21.07 20.53 4. Professional Liability Biggs 1.05 1.02 Healdsburg 4.22 4.11 Lodi 24.24 23.62 Lompoc 6.50 6.34 Plumas-Sierra 8.63 8.41 Truckee Donner 18.47 18.00 1792562.2 Member Services Agreement between Page 61 of 62 Member Services Agreement between Page 62 of 62 NORTHERN CALIFORNIA POWER AGENCY and NORTHERN CALIFORNIA POWER AGENCY and CONTRACTING MEMBERS CONTRACTING MEMBERS Attachment 3 Attachment 3 .... .. ..... -the ncrthcrc caufcrw c cr ccc f the ccrt cr c caufcrcia power a cncy Workers Compensation and Employer's Liability Automobile Liability&Physical Damage Insurance Summary Insurance Summary INSURED Northern California Power Agency INSURED Northern California Power Agency COVERS California Statutory Workers'Compensation&Employer's Liability Northern California Municipal Power Corporation No.2 and TERM July 15,2011-2012 Northern California Municipal Power Corporation No.3 COVERS Automobile Liability&Physical Damage INSURER Insurance Company of the State of Pennsylvania(Chartis member company) POLICY NUMBER WC 025889534 TERM December 1,2011 to December 1,2012 At 12:01 Standard Time ESTIMATED ANNUAL PREMIUM $202,420(includes$16,105 for TRIA) INSURER The Hartford Fire Insurance Company 1 197 California Taxes,Assessments Surcharges $213,617 POLICY NUMBER 57UEN TL0013 Earned premium determined at audit at conclusion of policy term using actual July 1,2011-2012 payroll and California rates on file at July 1,2011. LIMITS OR AMOUNTS Liability per accident $1,000,000 California taxes,assessments,surcharges subject to audited premium. Uninsured Motorists $1,000,000 Underinsured Motorists Included in Uninsured Motorists LIMITS Statutory for Workers'Compensation Auto Medical Payments $ 5,000 Physical Damage—Comprehensive Not Covered Owned Autos Employer's Liability: Physical Damage—Collision Not Covered Owned Autos Physical Damage—Comprehensive $ 25,000 Hired Autos $1,000,000 Bodily Injury by Accident-Each Accident Physical Damage—Collision $ 25,000 Hired Autos $1,000,000 Bodily Injury by Disease-Policy Limit Towing and Labor Not Covered $1,000,000 Bodily Injury by Disease-Each Employee Rental Reimbursement Not Covered Defense Cost: Paid in addition to the limits Coverage Trigger: Accident Liability Deductible: Each Accident Nil Physical Damage Deductibles: Physical Damage—Comprehensive$1,000 Physical Damage—Collision$1,000 30 15