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Home My WebLink About9 Retention of Unclaimed Funds A n e da Item TRUCKEE DONNER ublic Utility Distnct ON ENT To: Board of Directors From: Robert Mescher Date: September 05, 2012 Subject: Consideration of Authorizing the Retention of Unclaimed Funds 1. WHY THIS MATTER IS BEFORE THE BOARD The Board Resolution 1989-12 states that only the Board can authorize the retention of unclaimed funds. 2. HISTORY Unclaimed funds are liabilities or stale dated checks, issued b the District to payees who cannot be located. Y p Y Resolution #8912, "Authorizing the Retention of Funds Y Represented b Unprocessed p p Checks," established the Board's policy directing staff to follow certain procedures to . retain unclaimed funds that have been on hand three or more ears. Per the policy, the Board must authorize the retention. Y p y, November 3, 2010, was the last time the Board approved the retention of unclaimed funds. 3. NEW INFORMATION The District charged water standby fees to parcel owners in Donner Lake and i Glenshire n 2004 and 2005 totaling about $911000. It was subse uentl deter . subsequently mined that these parcels were not eligible for standby charges. Since then the District. g t has been refunding the original owners using District and Count records. However, the owners can be located. Y , not all Letters were sent to parcel owners of record in 2006, 2009, and 2010. On August 31, 2011, a legal ad was placed in the Sierra Sun to notifythe public about the unclaimed Glenshire and Donner Lake standbyrefunds. The ads stated h that funds had been held for over three years and if no claim was received by September 30, 2011, the funds would become the property of the TDPUD. In response to 'p the notices, the District re-issued ten standby refunds totaling $1,280. Attachment 1 lists the remaining amount of unclaimed standby refunds totaling $23,747. Additionally, the District periodically has checks that never clear its bank account during the normal course of business and they become stale dated chec ks. On May 23, 2012 and May 30, 2012, legal ads were placed in the Sierra Sun to notify the public about the unclaimed checks. The ads stated that funds had been held for over three years and if no claim was received by August 18, the funds would become property of the TDPUD. In response to the notices, the District re-issued seven refunds totaling $1,699 from the Stale Dated Checks List. 4. FISCAL IMPACT The retention of the $23,747 unclaimed water standby refunds would be recorded as Water Miscellaneous Revenue and the retention of the $346 of the stale dated checks would be recorded as Electric Miscellaneous Revenue. 5. RECOMMENDATION Authorize the retention of unclaimed funds totaling $24,093. Robert Mescher Michael D. Holley Administrative Services Manager General Manager Truckee Donner Public Utility District Attachment 1 Standby Refund List September 5,2012 A, N# Last Name First Name Amount 1709037 Graham Douglas $ 160.00 1709039 Lawley Michael&Mary 160.00 1710010 Hamilton Richard&Maryanne 160.00 1710022 Ferrigno Michael &Donna 160.00 1711218 Bartron Joseph &Lisa 160.00 1711705 Fanfelle Paul &Lynda 160.00 1711706 Alley Shannon 160.00 1712022 Roggio Charmaine&Salvodore 160.00 1712043 McCoy Family Trust 160.00 1712053 Lingnau Steven &Deborah 160.00 1712065 Stoumen Johnathan or Omalley 160.00 1712076 Riordan Lee 160.00 1712083 Chon Stephen 160.00 1715036 Montano Robert or Maria 80.00 1716010 Zurich Adlerhaus Chalet 160.00 1716011 Pivotal Resources 160.00 1718104 Park Jospeh &Cyrena 80.00 1718115 Osborn 80.00 1719109 Shahroody Ali or Chestina 80.00 1719110 Steyaert Thomas 160.00 1721003 Hamilton Richard&Maryanne 160.00 1723104 Brown Daisy 160.00 1724403 Burkeen Frank&Diane 80.00 1724406 Epperle Wilma 80.00 1724407 Perez Joseph or Patricia 80.00 1724409 Lopez Michael or Susan 80.00 1724413 Carpenter Clifton or Charlotte 80.00 1725209 Heffner Vernon &Shelley 160.00 1725305 Barton Christopher or Cynthia 80.00 1725306 Stanbrough Paul 80.00 1727006 Burton 80.00 1727009 Bankiewicz Krzysztof or Malina 80.00 1730104 Abbes, Jr Ronald&Faye 160.00 1730114 Lecak Rose&Joseph 160.00 1730118 Schaeffer James &Mary 160.00 1730130 Smith Ronlad&Robin 160.00 1730141 Parrish Enterprises 160.00 1730143 Kraus Justin or Cristina 80.00 1730144 Osborn Dev 80.00 1730156 Shaynyuk Vladimir&Vera 160.00 1730168 Tachoires Georgia 160.00 1731003 Allen James 160.00 1731203 Mcvey Rosemary 160.00 1731217 Judd Gary 160.00 Page 1 of 4 Truckee Donner Public Utility District Standby Refund List September 5,2012 A_ Last Name First Name Amount 1731318 Pope Joanne 160.00 1731403 McCullough Brian or Joann 80.00 1731707 Ahnlund Nels 160.00 1731713 Verrips Jack&Leslie 160.00 1732003 Bowlsby Sally 80.00 1733015 Schroers JR. Kurt& Linda 160.00 1733018 Gann Kenneth 160.00 1733019 Maffei Virgil &Bruna 160.00 1733020 Vind J P&P A 160.00 1733041 Langdon Sean& Elena+ 160.00 1733047 Sonne,JR Barry 160.00 1734006 Schubert Francis or Maryann 80.00 1734010 Huizenga Kirk 160.00 1734018 Vanbeek David 80.00 1737114 Sherry Martha 160.00 1737210 Weill Judy 160.00 1737218 Carlson Lloyd 80.00 1737302 Mirkovski Spase 160.00 1737304 Dolmatz Malvin&Alexandra 160.00 1738124 Moradian 160.00 1738316 Morton Steven 160.00 1739014 Shapiro Yury 80.00 1740005 Mello Richard&Judith 160.00 1748013 Barlow Patricia 160.00 1750003 Hellmann Nicholas 160.00 1750006 Babette 80.00 1750006 Tolmachoff Rachael 80.00 1751017 Hellmann Nicholas 160.00 1752016 Hellmann Nicholas 160.00 1752028 Marshall Kevin &Sheri 160.00 1830015 Paulhus Scott& Lynette 160.00 1830023 Carroll Paul &Gloria 160.00 1830024 Jones Harold 160.00 1831024 Shipley Bradley 160.00 1836114 Lehr Kevin 80.00 1836312 Leonard Thomas 160.00 1837108 Cundall Maurice 160.00 1837232 Boutrup Anita 80.00 1837423 Fields Jerry 160.00 1838102 Garcia Joel&Denali 160.00 1838206 Bailey Mervin 160.00 1838210 Fassbender Craig 160.00 1838220 Feitser Nikolay 80.00 1838307 Browne Rebecca 80.00 Page 2 of 4 Truckee Donner Public Utility District Standby Refund List September 5, 2012 A_ Last Name First Name Amount 1838334 Shaff Tamara 160.00 1838340 Monaloy Jessica 160.00 1839027 Bonnett Roger 160.00 1840110 Bowles Frederick 160.00 1840207 Libby David 160.00 1840211 Motsiinger Nancy 160.00 4001003 Smith Stephen 80.00 4001017 Drummond Amy 160.00 4001019 Brown Daisy 160.00 4001030 Bryan Steven or Karen 80.00 4002014 Peeden Christopher 160.00 4003018 Blackmon Robert 160.00 4005003 Duttlinger Karl& Frances 160.00 4005004 Duttlinger Karl& Frances 160.00 4005006 Duttlinger Karl & Frances 160.00 4005007 Duttlinger Karl&Frances 160.00 4006003 Rebbeck Donald or Melody 80.00 4008002 Gunnarson Chris or Genevieve 80.00 4009003 Bonus Catherine 160.00 4010007 Steward Carol 160.00 4012003 Ray Kenneth &Andrea 160.00 4012014 Staudenmayer Michael 160.00 4012022 Moran Jeffrery or Joan 160.00 4012024 Andresen Larry&Cheryl 160.00 4012032 Andresen Larry&Cheryl 160.00 4013011 Scott Rosanna 160.00 4013012 Nomura R S &Hatsuki 160.00 4013038 Hill' Charles 160.00 4013039 Pubh Wendy&John 160.00 4014033 Jensen 80.00 4015003 Bahrke Roger 160.00 4015022 Snyder Jonathan 160.00 4016005 Grant Ronald 160.00 4018016 Thale Matthew& Diana 160.00 4018018 Marino Gianna 160.00 4020005 Cuvillier Billie 160.00 4020016 Nebeker Paige 80.00 4021005 Brown David 160.00 4021018 Pooke Stuart 160.00 4022006 Lindsey Rich&Matoe 160.00 4023036 Tatum Cynthia 160.00 4024004 Chumak Partnership 160.00 4029004 Posada Rachael 160.00 4029005 Depaoli Kristy 160.00 Page 3 of 4 Truckee Donner Public Utility District Standby Refund List September 5,2012 A_ Last Name First Name Amount 4032009 Pfister Charles&Elfriede 160.00 4036026 Giorgetti Allan&Geraldine 160.00 4037009 Deleon Julio&Deona 160.00 4037024 Floro, JR Simeon 160.00 4040003 Preaseau Michael 160.00 4044002 Lane Carl 160.00 4045026 Burt Thomas 160.00 4045032 Dowling Sean or Susan 160.00 4811003 McGuire James 160.00 4811007 Rivara Gary 160.00 4812008 Jacobs Matthew 160.00 4812012 Saunders Melanie 160.00 4812033 Barnecut Robert 160.00 4812034 Gwender Martin or Margaret 160.00 4817009 Sheppard Charles& Renee 160.00 4822015 Sha Neva 80.00 4924023 Macdonald Robert 160.00 4924024 Macdonald Robert 160.00 4924033 Barrett Chris&Karen 160.00 4928014 Guilbault II Robert 160.00 4928016 Ssheuring John 160.00 4928020 Avilla Michael 80.00 4928022 Murray Joseph & Lenora 80.00 4928024 Hoekman Robert&Linda 160.00 4928027 Carlson Michael or Jodee 160.00 4928029 Strasmann Glen & Deborah 160.00 4928034 Wilson Jarrett or Tanya 160.00 4928035 Ramak Phil &Tommye 160.00 4928036 Seppi Susan or Mark 80.00 4928040 Bechdolt Andrew&Caroline 160.00 4928042 Threshie Philip 160.00 4928071 Willcox Christopher or Emily 13.34 4929013 Sarlo Jeffrery or Joan 80.00 4929014 White Robert or Catherine 160.00 4929015 Oconnell Kristin 160.00 4931004 Porter Michael or Esther 26.67 4932001 Boggs 39.99 4932002 Wong Randolph or Jayne 53.34 4932007 Lancisi David 26.67 4932008 McKinney Sky 20.01 4932024 Blair Jamison 46.68 Total $ 23,746.70 Page 4 of 4 Attachment 2 Truckee Donner Public Utility District Stale Dated Checks September 5, 2012 Date Name Amount 06/29/2007 Harold Casto $ 79.58 06/30/2008 Nancy Otomori 26.63 06/30/2008 Michael Lateef 51.96 07/31/2008 B Rider 30.00 10/20/2008 Matt Malloy 84.11 04/16/2009 Jessica Brewer 74.20 Total $ 346.48