HomeMy WebLinkAbout14 Extending Contract for EM&V (Evaluation Measurement and Verification) for the Conservation Programs Agenda Item # 14
TRUCKEE DONNER
L -)P I'c U G t y D's t r'
i L I I I I tct
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CONSENT
To: Board of Directors
From: Steven Poncelet
Date: September 05, 2012
Subject: Consideration of Extending the Contract for EM&V (Evaluation,
Measurement, &Verifications for the Conservation Programs
1. WHY THIS MATTER IS BEFORE THE BOARD
The item before the Board is a proposed contract extension for the TDPUD 2012
Conservation Programs Evaluation, Measurement, & Verification (EM&V) work that is
greater than $15,000 and requires Board approval.
2. HISTORY
The District is required each year to report to the California Energy Commission (CEC)
on the energy savings and economic impact achieved by its energy conservation
programs. Starting in 2008, the District has retained an EM&V consultant to perform a
3rd party, objective evaluation of the current year programs and to project the next
year's results. The final EM&V report is the basis for our CEC reporting and provides
valuable feedback to Staff on the performance of our many programs.
The EM&V process, and expertise of the consultant, also helps Staff improve our data
collection and program tracking processes and tools. Although there has been
significant improvement in data collection and program tracking over the last couple of
years, staff believes there is still room for improvement. In addition, the District is
interested in continuing to optimize the value that the conservation programs bring to
the Truckee community by looking at old and new opportunities to maximize return on
investment. The expertise of the EM&V consultant can be a valuable asset in
program optimization.
The District issued an RFP in the Fall of 2010 and awarded a contract in November
for the 2010 program EM&V work to Verified Inc. (Robert Mowris) of Truckee/Tahoe).
The contract was for an amount not to exceed $30,000. This contract included the
option to extend the contract for aone-year period, upon mutual consent, at the
current contract terms and conditions. The contract was extended in the Fall of 2011
for an additional one year period with the same contract terms, conditions, and
extension option.
3. NEW INFORMATION
Verified Inc. has continued to performed very well. The EM&V work and reports have
been invaluable in validating the performance of the District's energy conservation
programs and maintaining the stature of the District at the State and Federal level.
Verified Inc. remains one of the most respected EM&V consulting firms in California
and a local asset available to the District. Finding a competent and cost-effective
EM&V consultant remains problematic with a very limited pool of potential vendors.
Both the Conservation Department staff and Verified Inc. are interested in extending
the recent contract for an additional year to cover the EM&V work for the 2012
programs. For the 2013 program EM&V, the District plans to issue a new Request for
Proposal (RFP) for this service.
4. FISCAL IMPACT
The contract extension for the TDPUD 2012 Conservation Programs EM&V work is for
a one-year period for an additional amount not to exceed $30,000. Sufficient funds
exist within the FY12 and FY13 Conservation Department budgets for this program.
5. RECOMMENDATION
Extend the contract with Verified, Inc. for the TDPUD 2012 Conservation Programs
EM&V work for cone-year period for an additional amount not to exceed $30,000 at
the current contract terms and conditions.
Steven Poncelet Michael D. Holley
Public Information & Conservation Manager General Manager