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Home My WebLink About2024-02-07 Min - Board DocuSign Envelope ID: E794F81 F-0856-41 F7-97B3-55353EC95D87 TRUCKEE DONNER PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING TDPUD BOARD ROOM, 11570 DONNER PASS ROAD, TRUCKEE, CA 6:00 PM, WEDNESDAY, FEBRUARY 7, 2024 MINUTES 1. Call to Order The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 p.m. by President Bender. 2. Roll Call Directors Present: Aguera, Harris, Laliotis, Vice President Finn and President Bender. Employees Present: Brian Wright, Jared Carpenter, Chad Reed, Jillian Steward, Scott Crow, Neil Kaufman, Brian Yohn, Alex Spychalsky, Steven Poncelet (virtual), Sarah Kraker, Allison Spani. Consultants Present: Andrew Todd, JK Architecture & Engineering; Catherine Elder, Aspen Environmental Group (virtual); Joe Long, Aspen Environmental Group (virtual); and Pushkar Wagle, Flynn RCI (virtual). 3. Pledge of Allegiance Director Laliotis lead the Pledge of Allegiance. 4. Changes to the agenda General Manager Wright asked the Board to remove Consent Calendar Item #8 re. vendor correction of District's annual service contract for tank cleaning and inspection to allow the staff report to be included on the next agenda, and by consensus the Board agreed to remove it. 5. Public Comment on items not on the agenda Jeff Bender, as an individual property owner, requested the District consider abandoning easements on two parcels, located at 10017 and 10037 E. River Street DIRECTOR UPDATE 6. Director Harris thanked staff for their hard work. She commented on her absence from the last Board meeting while competing in Italy at the Winter World Masters 1 DocuSign Envelope ID: E794F81 F-0856-41 F7-97B3-55353EC95D87 Truckee Donner Public Utility District February 7, 2024 Games and pride in the American flag. She also congratulated Chuck Fillman on his retirement. Director Laliotis thanked Director Harris for representing the United States in recent world competition. Director Aguera thanked staff for work during recent storms. Vice President Finn shared good news statistics on the clean energy revolution throughout the world, saying she looks forward to the District's integrated plan. DEPARTMENT UPDATES 7. Jared Carpenter, Electric Utility Director, reported on January loth power outage from cable break. Chad Reed, Water Utility Director, displayed day snapshot of water demand, being 8% below. He discussed the status of the Capital Improvement Plan for the water utility and partnering with Truckee High School for summer help. Scott Crow, Information Technology Director/CIO, outlined projects including working with community partners to participate in TNT Tech Teens workshop. Jillian Steward, Human Resources & Risk Director, highlighted Zack Meyers as the January Peer Core Values winner, Chuck Fillman's Retirement, two new hires, and two promotions in IT. CONSENT CALENDAR 8. Consideration of Approving Vendor Correction of Previously Approved Annual Procurement Item By consensus the Board removed Consent Calendar Item #8 from the agenda re. vendor correction of District's annual service contract for tank cleaning and inspection to return on the March agenda with staff report. 9. Consideration of Approving an Updated Legal Services Agreement with Porter Simon Law Authorized the General Manager to execute an updated legal services agreement with Porter Simon Law to reflect an increase in General Counsel and litigation services effective March 1, 2024, as proposed. 10. Consideration of Approval to Award a Contract to Perform Construction Inspection Services 2 DocuSign Envelope ID: E794F81 F-0856-41 F7-97B3-55353EC95D87 Truckee Donner Public Utility District February 7, 2024 Awarded a contract to Construction Materials Engineers (CME) to perform construction inspection services during calendar 2024 for an amount not to exceed $300,000, plus a ten percent change order allowance for a total authorization not to exceed $330,000. There were no public comments on the consent calendar. Vice President Finn moved, and Director Aguera seconded to approve consent calendar items 9 and 10. Item #9 vote: (4-1 abstention — Harris). Item #10 vote: (5-0) by roll call vote. ACTION ITEMS 11. Consideration of Approval to Award the District Pipeline Replacement - 2024 Construction Contract Awarded the District Pipeline Replacement— 2024 contract to Hansen Brothers Enterprises in the amount of $2,953,189.50, plus a ten percent change order allowance of $295,310.50 for a total authorization not to exceed $3,248,500. Neil Kaufman, System Engineer, presented the staff report. There were no public comments. It was moved by Director Laliotis and seconded by Director Aguera to approve the recommended action to award a contract for the District pipeline replacement at a total cost not to exceed $3,248,500. The motion passed (5-0), by roll call vote. 12. Consideration of Resolution 2024-01 Authorizing the Execution of Lot Line Adjustments to District Owned Properties within Truckee River Regional Park Adopted Resolution 2024-01, Authorizing the Execution of Lot Line Adjustments Between Properties Owned by Truckee Donner Public Utility District, Truckee Donner Recreation and Park District and Truckee Sanitary District. General Manager Brian Wright gave the staff report. Louise Zabriskie, President Friends of the Truckee Library, introduced Kathleen Eagan, Michael Rogers, and April Cole. Ms. Zabriskie thanked the District for their support with the library. Ms. Eagan acknowledged the District's participation with the park downtown, the high school, and now the lot line adjustments for the library and provided updates on the project milestones. Sven Leff, General Manager, Truckee-Donner Recreation and Park District, thanked the District for years of partnership and for their role with this project 3 DocuSign Envelope ID: E794F81 F-0856-41 F7-97B3-55353EC95D87 Truckee Donner Public Utility District February 7, 2024 and others, and he indicated the Recreation and Park District Board will be considering adopting a similar resolution. Following Board questions and comments, it was moved by Director Harris and seconded by Vice President Finn to adopt Resolution 2024-01 as recommended. The motion passed (5-0), by roll call vote. WORKSHOP 13. Facilities Master Plan Progress Update Brian Yohn, General Services Manager, presented the staff report. Andrew Todd, JK Architecture and Engineering, gave an overview on the Corporation Yard 2020 Master Plan, along with options for a single site and split concept. General Manager Brian Wright discussed potential locations and a third option for a new combined site. There were no public comments. Following Board discussion, the presentation was received; and by consensus, feedback and direction was provided to staff to obtain information about a third option for a new single campus site. 14. 2024 Public Information Department Plan and Communications Strategy Alex Spychalsky, Communications Specialist, gave the staff report. Steven Poncelet was present virtually. There were no public comments. Board members received this informational report, and discussed legal requirements for the website, potential quarterly newsletter, continued improvements, informational stuffer for those receiving mailed billing, and effective communications. The Board recessed briefly at 7:58 p.m. and reconvened at 8:08 p.m. 15. Integrated Resources Plan Presentation by Aspen Environmental Group Jared Carpenter, Electric Utility Director, introduced the staff report and provided comments throughout the presentation. Present virtually from Aspen Environmental Group were Catherine Elder and Joe Long. Present virtually from Flynn RCI was Pushkar Wagle. Ms. Elder reviewed the Integrated Resource Plan (IRP) and market conditions. Mr. Long covered developing the load forecast, defining load forecast scenarios, mid-case load modifier results by month, and revisiting energy efficiency and electrification. 4 DocuSign Envelope ID: E794F81 F-0856-41 F7-97B3-55353EC95D87 Truckee Donner Public Utility District February 7, 2024 Mr. Wagle summarized the IRP model features, existing power supply resources, future power supply resource possibilities, overview of IRP methodology, recommended resource portfolio, electric supply mix under recommended portfolio, recommended portfolio RPS (renewable portfolio standard) and GHG (greenhouse gas)-free levels vs. requirements, recommended portfolio seasonal supply stack: December vs. August 2040, recommended portfolio performance relative to alternative portfolio (reliability, environmental criteria, and uncertainty), and summary that recommended portfolio meets the desired criteria. Ms. Elder presented concluding remarks. There were no public comments. The Directors and District Counsel Gross asked questions and provided feedback on the Integrated Resources Plan. Electric Utility Director Carpenter and consultants responded. General Manager Wright indicated the presentation will be made available and additional feedback may be received prior to finalization. ROUTINE BUSINESS 16. Approval of the Treasurer's Report - February 2024 There were no public comments. Director Aguera moved, and Vice President Finn seconded to approve the Treasurer's Report for February 2024. The motion passed (5-0), by roll call vote. 17. Approval of the Minutes for January 17, 2024 There were no public comments. Director Harris moved and Vice President Finn seconded to approve the meeting minutes for January 17, 2024. The motion passed (5-0), by roll call vote. CLOSED SESSION 18. Closed Session Pursuant to Government Code Section 54956.9(d)(2), Conference with Legal Counsel, Exposure to Litigation, Two Cases. There were no public comments. At 9:54 p.m. President Bender recessed the meeting to Closed Session for 5 DocuSign Envelope ID: E794F81 F-0856-41 F7-97B3-55353EC95D87 Truckee Donner Public Utility District February 7, 2024 the purposes stated above. The meeting reconvened at 10:07 p.m. with no reportable action. ADJOURNMENT MEETING ADJOURNED AT 10:07 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT D Sign.dby Jeff Bender, President D Sg dby: Respectfully Submitted, W , Brian C. Wright General Manager 6